The Ugandan Jobline

Job Title:  Office
Manager

• Finding,
  planning and organising Office Premises in Kampala suitable for
  organization’s long-term needs
• Maintains
  office efficiency by planning and implementing office systems, layouts,
  and equipment procurement.
• Organizing
  Meetings, arranging appointments, representing Bridge in absence or with
  Expansion Director
• Ordering
  stationery and furniture, dealing with correspondence, complaints and
  queries, preparing letters, presentations and reports, supervising and
  monitoring the work of other 
  administrative staff
• Ensure
  contracts, insurance requirements, and government regulations and safety
  standards are followed properly.

• Assisting
  running Uganda payroll, for both HQ and Head Office staff, ensuring PAYE,
  NSSF and other tax compliance;
• Managing
  mobile money payments systems;
• Keenly
  tracking payments in Uganda, scanning, emailing, copying receipts,
  vouchers and other financial documentation;
• Managing
  supplier relationships, e.g. IT equipment, landlords, etc.

• Managing
  HR files in Uganda;
• Ensuring
  accuracy of HR policies and procedures and staff adherence to them;
• Preparing
  Contracts for HQ and Academy level staff;
• Assisting
  and/or leading induction of new staff in Uganda;
• Assisting
  with creation of 1-3 year recruitment plan for Uganda and recruitment of
  those staff;
• Dealing
  with grievances and implementing disciplinary procedures & developing
  with line managers HR planning strategies which consider immediate and
  long-term staff requirements;
• Finding
  and organizing international staff accommodation; Organizing transport, accommodation,
  etc. for visiting international staff and visitors;

• The
  Office Manager should hold a Bachelor’s Degree
• At
  least two years of post-undergraduate, full-time work experience,
  preferably in office management, finance or HR
• Excellent
  written and verbal communication skills
• Outgoing
  and engaging personality; high energy and enthusiasm level
• Results-oriented
  with a “can do” attitude; willingness to do whatever necessary to get the
  job done
• Excellent
  communicator and team player; can strike an instant rapport with people
  from all different walks of life and background
• Excellent
  time management and organization, very detail oriented
• Past
  exposure and experience working in rapidly changing and demanding work
  environments
• Significant
  experience working within low income communities or slums
• Past
  experience managing large groups of adults from diverse backgrounds
• Past
  exposure and experience and knowledge of financial, HR and administration
  system

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