Job Title: Senior Administrative Assistant (SAA)
Organisation: Summit
Foundation (SUFO)
Foundation (SUFO)
Duty Station: Uganda
About SUFO:
Summit Foundation (SUFO) is a
leading youth civil society and development organization, incorporated as a
nonprofit company limited by guarantee, and working in the Acholi region,
Northern Uganda since 2009. The organization has been at the forefront of youth
empowerment, participation and development in the region, and internationally,
and has significantly contributed to some of the most crucial legal and policy
efforts in Uganda and African region. In 2009, a few months after launching its
extraordinary and innovative youth programme, the organization participated in
the development of the East African Youth Charter on Human Rights and Good
Governance, an initiative spearheaded by African Youth Trust (Nairobi) and
strategic allies in the East African Community member states.
leading youth civil society and development organization, incorporated as a
nonprofit company limited by guarantee, and working in the Acholi region,
Northern Uganda since 2009. The organization has been at the forefront of youth
empowerment, participation and development in the region, and internationally,
and has significantly contributed to some of the most crucial legal and policy
efforts in Uganda and African region. In 2009, a few months after launching its
extraordinary and innovative youth programme, the organization participated in
the development of the East African Youth Charter on Human Rights and Good
Governance, an initiative spearheaded by African Youth Trust (Nairobi) and
strategic allies in the East African Community member states.
In September 2009, SUFO
represented Uganda at the African Union conference to develop and validate the
Decade of Youth 2009 – 2018 Plan of Action, and the Plan was later approved by
the Conference of Ministers of Youth Affairs in 2011. Prior to the Uganda’s
General Elections in 2011, SUFO worked closely with Uganda Youth Network and
key youth civil society organizations in the country, and developed the
National Youth Manifesto 2011 – 2016, led the popularization of this manifesto
in Acholi region, and got several local politicians to commit to implementation
of this manifesto when elected.
represented Uganda at the African Union conference to develop and validate the
Decade of Youth 2009 – 2018 Plan of Action, and the Plan was later approved by
the Conference of Ministers of Youth Affairs in 2011. Prior to the Uganda’s
General Elections in 2011, SUFO worked closely with Uganda Youth Network and
key youth civil society organizations in the country, and developed the
National Youth Manifesto 2011 – 2016, led the popularization of this manifesto
in Acholi region, and got several local politicians to commit to implementation
of this manifesto when elected.
Job Summary: The Senior
Administrative Assistants will be responsible for managing the day–to–day
administration of all office functions, providing direct support to three
executive staff members (Chief Operating Officer, Chief Finance Officer, and
Chief Partnerships Officer) and supporting the Executive Secretary in managing
and coordinating the Executive Office of the CEO at the Central Office.
Administrative Assistants will be responsible for managing the day–to–day
administration of all office functions, providing direct support to three
executive staff members (Chief Operating Officer, Chief Finance Officer, and
Chief Partnerships Officer) and supporting the Executive Secretary in managing
and coordinating the Executive Office of the CEO at the Central Office.
Key Duties and Responsibilities:
- Responsible
for answering telephones and taking detailed messages, - Draft
correspondences, format letters and type documents using MS Word, - Proofread
technical letters and reports - Arrange
meetings for staff and take meeting minutes, - Ensure
timely and accurate data entry into the database using MS Excel - Develop
charts and graphs in MS PowerPoint - Produce
materials for publications, - Compile
and submit reports as requested, - Organize
weekly Executive Management Team meetings with executive staff members, - Implement
and maintain the SUFO Central Office filing system, order office supplies
for the Central Office and the departmental Offices, and - Carry
out any other administrative additional duties and projects as assigned by
the Chief Operating Officer.
Qualifications, Skills and Experience:
- The
candidate for Senior Administrative Assistant (SAA) should hold a bachelor’s
degree in business administration, or social sciences, or related
secretarial studies; - Three
or more years of progressively responsible leadership experience in a
major nonprofit company or division of a large organization in the area of
administration and secretarial services. - Computer
literacy i.e. advanced working knowledge of Microsoft Word, Excel and PowerPoint,
with excellent proofreading and editing skills and strong verbal and
written communication skills and extraordinary interpersonal skills.
How to Apply:
If you are interested in
applying for either of the above positions, please submit in your application
package using the Application Form provided, and a copy of your latest Resume
and Academic Documents to: Chief Executive Officer, Summit Foundation (SUFO),
Central Office, Plot 22 Patiko Road, P.O. Box 751 Gulu, Uganda, East Africa. The
completed applications can be submitted via e-mail to
[email protected], with the subject line marked, “Application for
Senior Administrative Assistant.”
applying for either of the above positions, please submit in your application
package using the Application Form provided, and a copy of your latest Resume
and Academic Documents to: Chief Executive Officer, Summit Foundation (SUFO),
Central Office, Plot 22 Patiko Road, P.O. Box 751 Gulu, Uganda, East Africa. The
completed applications can be submitted via e-mail to
[email protected], with the subject line marked, “Application for
Senior Administrative Assistant.”
Deadline: Friday, November
21, 2014 by 16:00 Hours
21, 2014 by 16:00 Hours
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