The Ugandan Jobline

• Consults
  with Country Agronomist, MD and FC on security levels required per
  Supplier.
• Requests
  external legal practitioners to prepare appropriate security documentation
  e.g. Agricultural Charges / Growers Contracts / Subordination Agreements
  relating to Advances to Suppliers
• Works
  in liaison with Suppliers in respect of signing, sealing and submission of
  documents to the legal practitioners 
  for registration
• Maintains
  hard copies of duly executed security documents at AOU Head Office after
  registration at Registrar of Companies
• Maintains
  original copies of securities lodged in a secure place  located at AOU Head Office
• Liaises,
  obtains legal advice and attends Court, with the company’s lawyers
  regarding legal issues
• Maintains
  copies of court records and supporting documentation.
• Maintains
  the Compliance records of the Company as Compliance Manager

• Develops
  the necessary plan/s to ensure that AOU achieves its agreed goals and
  objectives, meets departmental staff on a quarterly basis, identifies and
  agrees key result areas, key objectives/tasks and action plan;
• Overviews,
  updates and maintains the departmental organisation structure/s;
• Identifies
  possible vacancies and where applicable, suitable candidates internally or
  externally, and arranges for their appointments.

• Ensures
  according to HR policy that the correct reward procedures are in place
  (the job evaluation, performance management and salary structure systems);
• Intuitively
  checks that each staff member is being accurately and fairly remunerated
  based on these systems, and takes corrective action when necessary;
• Arranges
  for the necessary performance interviews between supervisor and
  subordinate, and ensures that performance deficiencies are addressed (for
  example through a training programme);
• Formulates,
  reviews and updates HR policies in liaison with Regional HR, and local MD
  and FC.
• Manages
  the Paterson System of Job Evaluation, and through the Steering Committee,
  checks that the maintenance of the system is implemented with agreed
  standards
• Ensures
  that the Corporate change management process is being applied in AOU

• Maintains
  company benefits schedule and staff records and discusses anomalies with
  MD and FC;
• Implements,
  monitors and controls staff medical scheme in liaison with external
  medical practitioners
• Updates
  and ensures maintenance of the Company Conditions of Service (such as
  leave regulations).
• Manages
  and controls, through the Office Administrator, the Company work permits.
• Manages
  and controls the Company vehicles (approximately 25) including
  documentation (Road Tax, COMESA, Interpol, and Carbon Tax).
• Monitors
  and controls SRP obligations in conjunction with Departmental Heads and
  regional offices.

• Actions
  requests from HOD for local and foreign purchases, and arranges for
  electronic PO’s from Finance Department.
• Approves
  the purchase of Company Stores (fertilisers, chemicals, inputs, bale
  tickets, truck seals, hessian and stationery)

• Maintains
  statutory records
• Records
  and distributes minutes of board and management meetings

• Works
  closely with external insurance broker viz.  Marsh on local insurance requirements
  (for example, vehicles, plant and equipment, public liability, personal
  accident and workmen’s compensation).
• Monitors
  and controls insurance claims which have been processed by the Office
  Administrator, Kampala.

• Monitors
  and controls reception, and ensures that customers and members of the
  public are well attended to.
• Monitors
  and controls office cleaning staff and facilities

• Receives
  relevant data from finance, prepares and consolidates (where applicable)
  and departmental budget/s for inclusion in the AOP budget
• Reviews,
  monitors, identifies and addresses variances of actual to the budget on a
  monthly basis;
• Discusses
  variances with relevant staff, and checks that corrective action is taken;
• Controls
  department expenses by monitoring all financial movement (for example
  motor vehicle expenses).

• The
  candidate should hold a University Degree from a reputable institution.
  Hold Post graduate qualification in Human Resource Management or a related
  discipline.
• At
  least five years’ work-related HR experience with 3 years at a managerial
  level.
• Possess
  the ability to effectively communicate in English.
• Ability
  to plan and organize.
• Ability
  to lead and work with and through teams.
• Ability
  to influence and network with others.
• Ability
  to take initiatives and act before being told.
• Ability
  to identify and provide learning opportunities that enable others to reach
  their full potential.
• Possess
  the ability to identify and appreciate the values, concerns and feelings
  of others.
• Ability
  to focus on key goals and deliver results.
• Ability
  to focus on accuracy and attention to detail.
• Ability
  to pursue high standards in line with agreed organizational values and
  standards of professionalism.

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