Job Title: Procurement Officer
Organisation: Educate!
Duty Station: Kampala,
Uganda
Uganda
About Educate!:
Educate! works to transform the
education system in Uganda to prepare youth to be leaders and entrepreneurs who
take leadership initiative, create small businesses, and improve livelihoods
for themselves and their communities. Educate! currently directly impacts 8,000
youth, has seen 56% of its graduates start businesses and make up to $40 a
month, has backing from Ashoka and Echoing Green, and our curriculum has been
incorporated into Uganda’s national entrepreneurship curriculum, reaching over
25,000 students annually.
education system in Uganda to prepare youth to be leaders and entrepreneurs who
take leadership initiative, create small businesses, and improve livelihoods
for themselves and their communities. Educate! currently directly impacts 8,000
youth, has seen 56% of its graduates start businesses and make up to $40 a
month, has backing from Ashoka and Echoing Green, and our curriculum has been
incorporated into Uganda’s national entrepreneurship curriculum, reaching over
25,000 students annually.
Job Summary: The
Procurement Officer will be responsible for:
Procurement Officer will be responsible for:
- Management
of Educate! Uganda Procurement and Logistics (50%): Manage Educate’s procurement,
inventory and equipment - Office
and facilities management (25%): Ensure that a safe, secure, clean and
healthy environment is maintained at both the Educate! office and
residential facilities - Leadership
of Educate! Support staff team (25%): Receptionist, Officer Runner and
casual labor supervision.
Key Duties and Responsibilities:
1. Management of Educate!
Procurement and Logistics:
Procurement and Logistics:
- Timely,
Cost-effective procurement of products and services according to proper
procurement protocol - Manage
quarterly procurement schedule and inventory of products and services - Locate
vendors of materials, equipment or supplies, and interview them in order
to determine product availability and terms of sales. - Responsible
for the review of purchase order claims and contracts for conformance to
company policy - Prepare
and process requisitions and purchase orders for supplies and equipment - Provide
timely logistics (food, printing and materials) for two-week mentor
preparatory trainings during vacation breaks - Arrange
bulk procurement of stationary, printing and lesson materials - Send
accountability and advance forms on a fortnightly basis. Close out all
accountability at the end of the each month. - Manage
equipment request for staff e.g. signing out and in of cameras, projectors
etc. - Cash
Flow Projection
- Accomplish
financial objectives by forecasting requirements - Project
the weekly expenses, write requisitions on time and follow up on receipts - In
charge of continuous research and analysis of most up-to-date products,
services and contract solutions - Research
and record price changes, new products on the market for priority goods
and Services. - Assets
and Equipment Management
- Maintain
an assets and equipment tracking register - Maintain
records and goods ordered and received - Maintain
records of contractors and suppliers - Communicate
and ensure staff compliance, administration and resource management
policies. - Regularly
scheduled compliance checks and unbiased policy enforcement. - Strategic
Planning, M&E and Quality assurance objective - Identify
and analyze past expenses that can be reduced.
2. Office and Facilities
Management/Office and green house management and oversight:
Management/Office and green house management and oversight:
- Ensure
efficient and effective provision of security, utilities and maintenance. - Develop
and maintain an efficient system to ensure a clean, well-stocked,
culturally appropriate, organized office and living space.
3. Leadership of Educate
Support Staff Team:
Support Staff Team:
- Mentor
and supervise the Receptionist, Officer Runner, Office cleaner and
Security Guards to ensure visitor care, security and hygiene - Create
and monitor the completion of work plans for all afore mentioned
employees. - Delegation
and careful training of direct reports - Interview
and hire all direct reports - Carry
our termly reviews and assessment of direct reports
Qualifications, Skills and Experience:
- The
applicant should preferably hold an Undergraduate degree in Procurement
and logistics, Business Administration or related - Professional
qualification i.e. CIPS an added advantage - At
least a year to three years programmatic and administrative leadership,
experience in budgeting, accounting and researching - Attention
to detail, integrity, strong mathematical and reporting skills, project management,
administrative management, strong interpersonal and leadership skills,
strategic problem solving and analytical skills. - Good
communicator who enjoys solving problems and helping others, strong team
player, sense of humor and patience are desired.
How to Apply:
All suitably qualified
candidates should visit the web link below and create a profile on the NFT
Consult website by entering their e-mail addresses. Please visit web link below
and click Apply now if convinced you have the job requirements. The
applications/CVs should be prepared in English and submitted in either MS Word
or PDF format will be considered.
candidates should visit the web link below and create a profile on the NFT
Consult website by entering their e-mail addresses. Please visit web link below
and click Apply now if convinced you have the job requirements. The
applications/CVs should be prepared in English and submitted in either MS Word
or PDF format will be considered.
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