Job Title: Manager Administration
Organisation: Baylor
College of Medicine Children’s Foundation
College of Medicine Children’s Foundation
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Operations
Operations
About Baylor:
Baylor College of Medicine
Children’s Foundation – Uganda (Baylor -Uganda) headquartered at Mulago
hospital, is a comprehensive HIV care and treatment organization that supports
the treatment and care of HIV infected and affected Children and Adults. Baylor
– Uganda has four operational areas; HIV/AIDS care, treatment and prevention
services, maternal child health services, Health Professional training and
Clinical Research.
Children’s Foundation – Uganda (Baylor -Uganda) headquartered at Mulago
hospital, is a comprehensive HIV care and treatment organization that supports
the treatment and care of HIV infected and affected Children and Adults. Baylor
– Uganda has four operational areas; HIV/AIDS care, treatment and prevention
services, maternal child health services, Health Professional training and
Clinical Research.
Job Summary: The Manager
Administration will oversee the development and monitor the implementation of
systems, policies and procedures for aligning the administration function to
the directorate mission and monitor the performance of the administration
department in line with Baylor Uganda’s mission
Administration will oversee the development and monitor the implementation of
systems, policies and procedures for aligning the administration function to
the directorate mission and monitor the performance of the administration
department in line with Baylor Uganda’s mission
Key Duties and Responsibilities:
- Initiate,
develop and monitor the implementation of policies and standard operating
guidelines for general administration, Fleet, stock & Asset
management, stores management and procurement in line with Baylor Uganda’s
mission. - Actively
monitor the compliance of the Administration teams in all regions to HR
systems and policies as well as conduct supervisory HR support activities
to maintain a competent & motivated “Unit Leaders under the
Departmental of Administration” in line with the Human resources manual. - Periodically
carry out Fleet management auditing to review the reliability and
integrity of the availed information & activities and make appropriate
recommendations to curb the risks & strengthen the related controls
in line with the Baylor Uganda’s fleet management policy. - Develop
service contracts/agreements for outsourced services and regularly monitor
the performance of service providers to ensure that the contracts are respected
in line with procurement policy and guidelines of Baylor Uganda and PPDA
act. - Develop
and monitor the implementation of the departmental work plans & budget
in line with the financial guidelines and Organisation’s mission. - Periodically
conduct Stores and assets auditing to review the reliability and integrity
of stock and assets management information & activities and make
appropriate recommendations to curb the risks & strengthen the related
controls in line with the Baylor Uganda’s mission. - Responsible
for developing a system for monitoring the importation, verification, and
quality issues relating to drugs and medical equipment in line with
National Drug Authority. - Develop
an departmental ‘operation strategy based on holistic strategic thinking’
and monitor its implementation through quarterly BSC in line with Baylor
Uganda strategic plan and various policies in administration department - Develop
and monitor the implementation of a business continuity plan in line with
Baylor Uganda mandate - Prepare
a consolidated monthly and quarterly departmental performance reports as
per the set Departmental Balance Scorecard in line with the directorate
mission
Qualifications, Skills and Experience:
- The
ideal job holder should hold a Master’s Degree in Business Administration
plus professional qualifications in Management or Logistics Management,
Procurement or Accounting. Any legal related qualification or back ground
(at most a diploma in law) will be an added advantage - The candidate
must also have a minimum of six (6)
years working experience, with three (3) years’ experience at senior
management level in a reputable organization, in a reputable
Non-Governmental Organisation
Personal Competencies: Team and communication skills, analytical
skills, networking and partnership skills. Must be dynamic, Persuasive &
convincing, self-motivated and able to demonstrate high initiative.
skills, networking and partnership skills. Must be dynamic, Persuasive &
convincing, self-motivated and able to demonstrate high initiative.
Age: 35-45 years.
How to Apply:
All candidates who possess the
necessary qualifications and experience are strongly encouraged to send their
applications to the address below.
Please endeavor to attach a detailed CV demonstrating possession of the
job requirements, current position, names and addresses of three referees,
copies of professional/ Academic documents, email address, and day time
telephone contact. You must have at most a credit 6 in MATH and ENGLISH. Only
shortlisted candidates will be contacted for interview. For more information,
please contact on the email address below:
necessary qualifications and experience are strongly encouraged to send their
applications to the address below.
Please endeavor to attach a detailed CV demonstrating possession of the
job requirements, current position, names and addresses of three referees,
copies of professional/ Academic documents, email address, and day time
telephone contact. You must have at most a credit 6 in MATH and ENGLISH. Only
shortlisted candidates will be contacted for interview. For more information,
please contact on the email address below:
The Human Resources Manager,
Baylor College of Medicine
Children’s Foundation-Uganda
Children’s Foundation-Uganda
Block 5 Mulago Hospital, P.O.
Box 72052 Clock Tower, Kampala
Box 72052 Clock Tower, Kampala
Tel: +256-417-119200/100
Email to: [email protected]
Deadline: Friday 28th November 2014 by 4PM
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