Job Title: Operations Manager
Organisation: AIDS
Healthcare Foundation, AHF (U.S.A)
Healthcare Foundation, AHF (U.S.A)
Duty Station: Kampala, Uganda
About AHF:
AIDS Healthcare Foundation
(AHF) is an international not for profit NGO, with its Headquarters based in
Los Angeles-California, and is the largest community-based provider of HIV
treatment and care services in the United States of America. AHF registered in
Uganda as AHF-Uganda Cares, is collaboration between the Ministry of Health and
AIDS Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including
antiretroviral therapy in resource constrained settings.
(AHF) is an international not for profit NGO, with its Headquarters based in
Los Angeles-California, and is the largest community-based provider of HIV
treatment and care services in the United States of America. AHF registered in
Uganda as AHF-Uganda Cares, is collaboration between the Ministry of Health and
AIDS Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including
antiretroviral therapy in resource constrained settings.
Job Summary: The AHF Operations
Manager will ensure timely accomplishment of the country program targets
through judicious and efficient implementation of operational plans and targets
including; logistics management, procurement, inventory and supply chain
management, renovations and maintenance of buildings, Assets management,
security, risk management, estate and fleet management and support set up of
new clinic/projects. This will be achieved through close working with the
Country Program Director, Human Resource Manager and Finance Manager in
effective planning, development & implementation of operational frameworks
(i.e. on procurement; inventory & supply chain, asset management, security,
operational risk, etc), monitoring/supervision and ensure compliance/ adherence
to AHF policies and procedures.
Manager will ensure timely accomplishment of the country program targets
through judicious and efficient implementation of operational plans and targets
including; logistics management, procurement, inventory and supply chain
management, renovations and maintenance of buildings, Assets management,
security, risk management, estate and fleet management and support set up of
new clinic/projects. This will be achieved through close working with the
Country Program Director, Human Resource Manager and Finance Manager in
effective planning, development & implementation of operational frameworks
(i.e. on procurement; inventory & supply chain, asset management, security,
operational risk, etc), monitoring/supervision and ensure compliance/ adherence
to AHF policies and procedures.
Key Duties and Responsibilities:
- Offer
technical support and integrative coordination in the planning,
development and implementation of the program. - Steer
the implementation of country Logistics, procurement, inventory, j supply
chain and operational risk framework & management tools. - Ensure
the implementation and adherence to the operating policies and procedures
and participates in the biannual review of the policies and procedures. - Takes
part in annual budget development and management; monitoring of variances
in the operational budget. - Plan
and coordinate pre-qualification of suppliers and service providers,
timely procurement & delivery of goods/services in accordance with AHF
policies, and monitor compliance to contractual terms - As
member of procurement committee, manage solicitation of bids, analysis and
presentation to the procurement committee in line with AHF procurement
policy & guidelines. - Manage
AHF estates and assets through routine & timely renovations, repairs
and maintenance; supervision of construction works, timely payment &
continuous supply of power and water, timely payment of rent and renewal
of contracts, MoUs and operational licenses. - Implement
and ensure the performance of Information and Communication Technology and
Network management both Data and voice. Timely payment of communication
bills and regular servicing/ repair of equipment. - Ensure
timely submission of assets for Insurance cover and management of asset
insurance claims in accordance with AHF policies & procedures - Ensure
safety and regularly update of the Fixed Asset Register, identify/ notify
management assets due for disposal and participate in midyear/ annual stock
counts & Asset verification - Participates
in the process to identify, recruit and remuneration of support part time
staff including casual workers, locums & volunteers. - Participate
in program growth and set up of new sites/clinics Oversee the management
of AHF rentable properties to ensure timely collection of rent &
utilities and ensure full capacity utilization. - Participate
in periodical external audits & ensure implementation of operational
Audit recommendations in accordance to AHF resources. - Prepare
and negotiate leases, contracts and agreements to assist AHF Uganda Cares
with securing the best financial position possible. - Ensure
preparation of monthly Stock report (Hard & Software reports) and
report to management in case of any discrepancy. - Intuitively
review & ensure timely Maintenance of vehicles and equipment,
Management of vehicle logbooks, management of fuel total cards and
preparation fuel consumption to inform management of any
discrepancy/anomaly. - Actively
participate in identification, quantification, monitoring and review of
risk management policies, systems and programs in accordance with the AHF
guidelines and business plan to mitigate operational Risk in the
organization. - Provide
leadership, coach & mentor Operations Personnel (Regional Admin
Managers/ Officer, IT Desk Officer, Supplies Assistant, Stores Assistant
etc)
Qualifications, Skills and Experience:
- The
candidate should hold a Bachelor’s degree in Administration, Management or
Business Studies from recognized college or university. Post graduate
Degree or a professional course in Management and Accounting is a must. - At
least five to seven years’ experience in a field directly related to
operational duties and specified responsibilities. - Past
exposure and experience working in healthcare delivery systems or related field
is and added advantage. - Extensive
experience in successful development and implementation of a logistics and
supply chain strategy and infrastructure. - Demonstrable
experience in sourcing and contract management, including an ability to
review demands and trends, and to develop strategies to fill identified
gaps. - Prior
experience streamlining and automating procurement processes, including
refining processes, developing user-friendly manuals and training
programs, and assessing, selecting, and deploying suitable procurement
software where applicable and necessary. - Country
level experience in managing complex operations for International NGOs. - Solid
organizational, planning, technical and IT skills, with a proven ability
to work under pressure and solve problems in a fast paced environment.
How to Apply:
All qualified and interested
candidates should submit their updated C.Vs, photocopies of their relevant
academic qualifications and application letter with three professional
references addressed to:
candidates should submit their updated C.Vs, photocopies of their relevant
academic qualifications and application letter with three professional
references addressed to:
The Human Resource Manager,
AHF-Uganda Cares Secretariat
Plot 54B, Kira Road.
Plot 54B, Kira Road.
P. 0. Box 22914, Kampala,
Uganda
Uganda
Deadline: Friday, 21st
November 2014 by 5PM
November 2014 by 5PM
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