Organisation: World Vision
Reports to: Regional Operations Manager and People and Culture Manager
Duty Station: Gulu, Uganda
About WVU:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Regional People and Culture (HR) Officer will support the Northern Region by strategically guiding the regional operations through provision of technical support in human resource management in accordance with World Vision Uganda (WVU) policies and professionally accepted HR management principles
Key Duties and Responsibilities:
1. Recruitment and Selection:
- Proactively liaise with hiring managers in identification of staffing gaps.
- Develop annual workforce plans in liaison with hiring managers
- Prepare recruitment plans and coordinate the recruitment, selection and placement process within WVU policy
- Actively coordinate orientation and induction process for new staff
- Manage and track staff probationary periods
2. Performance Management:
- Oversee the performance management cycle and associated processes.
- Analyze performance agreements, annual appraisals and other performance management information and guide regional management team/line managers on performance management
- Offer technical support and build capacity of staff in performance management
- Periodically prepare and provide performance management reports for management decision making
- Provide technical support and facilitate performance consequence management
3. Organizational learning and Development:
- Develop, monitor and implement regional learning and development plans with the support of the Staff learning and development coordinator
- Support Programme Managers to develop and implement cluster training plans
- Actively facilitate learning and Organisational Directed Development initiatives at region
- Evaluate impact of trainings and learning initiatives and implement mechanisms to facilitate transfer of learning
- Coordinate and facilitate change management processes at the region
4. HR Administration:
- Management of staff employment contracts and contract renewal processes within the set timelines
- Monitor up-date and manage staff records and provide accurate HR information for management decision making whenever required.
- Manage ‘Our people’ Human Resource Information System and ensure staff data is regularly updated; train and support staff and ensure system is actively operational within the region
- Prepare and submit Regional P&C reports and other briefs to Regional Operations Manager and the P&C Manager.
- Monitor and manage staff leave
- Disseminate and provide technical guidance to regional management on WVU policies, government labor laws and changes in statutory requirements.
5. Staff well- being and Engagement:
- Plan and implement delivery of staff well-being initiatives and spiritual well-being programs in collaboration with the National Office P&C and CC teams.
- Conduct HR clinics to monitor staff well being and liaise with relevant stakeholders to ensure staff concerns are addressed
- Coordinate with benefits office to ensure staff benefits are paid when due and respond to queries from staff
- Manage staff GPA and medical scheme
- Coordinate staff engagement and wellbeing surveys and implementation plans
- Identify cases for and coordinate the critical incident debriefing for staff that have undergone stress and/or trauma and provide appropriate referral services.
- Coordinate provision of employee assistance programmes at regional level
- Provide guidance on handling employee grievances and disciplinary procedures
- Operationalise and implement staff well being and engagement strategy taking into account local contextual factors
- Oversee implementation of Occupational health and safety measures and initiatives at WVU Offices within the Region
6. Exit Management:
- Oversee employee exit processes (clearance, handover etc) and ensure that the exit process is compliant with applicable labour laws and WVU policies
- Coordinate and guide management of staff transitions during programme/project phase outs and ensure all applicable policies and procedures are adhered to
Qualifications, Skills and Experience:
- The ideal candidate should preferably hold a good bachelor’s degree in Human Resources Management, Social Sciences/ or humanities and post graduate qualification in Human Resource Management, Business Management, Organizational Development, Organisational Psychology or other related disciplines.
- A minimum of three or more years working experience in a large and busy environment
- Working knowledge of Ugandan labour laws and legal requirements
- Good skills in conflict resolution/problem solving, teamwork, crisis management, training facilitation and coaching.
- Excellent analytical skills with attention to detail
- Well developed interpersonal and communication skill
- Customer service orientation
- Must be a committed Christian, able to stand above denominational diversities.
How to Apply:
All suitably qualified candidates must send their applications with complete Curriculum Vitae, via email to: [email protected]. Please address the application to the People and Culture Specialist (Recruitment) and do indicate the post title in the email subject line.
NB: Qualified female candidates are particularly encouraged to apply.
Deadline: 10th October, 2014.
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