United Nations Population Fund (UNFPA) Jobs – Finance /Administration Officer

Organization: United Nations
Population Fund (UNFPA)
Duty Station: Kampala,
Post Level: SB3
Reports to: Project Manager
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives.
Since UNFPA started working in 1969, the number – and rate – of women
dying from complications of pregnancy or childbirth has been halved. Families
are smaller and healthier. Young people are more connected and empowered than
ever before.
Job Summary: The UNFPA
Finance /Administration Officer will support the Project Manager for GOU/UNFPA
country programme in the Ministry of Gender Labour and Social development and
ensure the effective functioning of financial operations and systems in support
of the programme and office management. He/she works closely with programme and
project staff providing financial monitoring and analysis of projects and
advising managers on expenditure trends and implementation rates.
Key Duties and Responsibilities:  
  • Responsible
    for developing and implementing sound financial systems, policies and procedures
    that ensure adequate controls are in place in order to maintain proper
    books of accounts and to safe guard the assets of the GOU/UNFPA Gender
    component programme.
  • Design
    and coordinate implementation and maintenance of financial operations and
    management information system.
  • Establish
    precise and complete expenditure controls, ensuring that all commitments
    are properly approved and that all expenditures are appropriately
    supported and are within budget allocations.
  • Responsible
    for controlling and monitoring expenditure with special emphasis on
    tracking advances and ensuring prompt accountability.
  • Prepare
    periodic operational plans and budgets within the stipulated deadlines in
    order to allocate available resources to identified priorities and guide
    implementation of planned activities.
  • Ensure
    that the financial resources are adequate to meet Ministry o commitments
    and submit financial reports.
  • Monitor
    financial performance on regular basis (monthly), statements that reflect
    budget and expenditure analysis, and report to management in a timely
  • Maintaining
    timely and accurate financial records of the programme in compliance to
    the recommended Accounting Policies and Procedures, statutory
    requirements, as well as internationally accepted Accounting and Reporting
  • Follow
    up and carry out quality assurance activities of the programme
    contractees, districts and imprest holders.
  • Ensure
    that records are verified through the ministry’s verification system and
    appropriately filed ready for audit.
  • Make
    sure that audit action plan is drawn up and implemented in an appropriate
  • Reports
    to the Programme Component manager and liaises with other relevant staff
    in the Ministry
Qualifications, Skills and Experience:  
  • The
    ideal candidate for the United Nations UNFPA career opportunity should
    possess a good University degree in accounting, business administration,
    finance, public  administration,
    information technology, economics or related field is preferable.
  • At
    least four years of relevant experience in the public or private sector.
  • Computer
    literacy skills: Proficiency in current office software applications.
Language Proficiency: Fluency in oral and written English
Personal Competencies:
Functional Competencies:
Business Acumen
Implementing management systems
Client orientation
Core Competencies:
Values: Integrity/Commitment to mandate, Knowledge
sharing/Continuous learning, Valuing diversity
Managing Relationships: Working in teams, Communicating information
and ideas, Conflict and self  management
Working with people: Empowerment/Developing people/Performance
Personal Leadership and
and analytical thinking, Results
orientation/Commitment to
excellence, Appropriate and transparent decision making
How to Apply: 
All candidates who so desire to join the United Nations UNFPA in the
capacity of Finance /Administration Officer are encouraged to send a cover
letter and P11 Form download here   to vacancyug@unfpa.org.
Please clearly indicate position title in the subject of the email and include       your full names.
NB: The complete
applications should be less than 10MB.
Deadline: 31st October 2014

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