UN Jobs – Senior Human Resource Assistant at United Nations International Children’s Emergency Fund (UNICEF)

Organisation: United Nations
International Children’s Emergency Fund (UNICEF)
Grade: GS 7
Vacancy Number:  VN/PBR/2014/13
Duty Station: Kampala,
Uganda
Reports to: Human Resources
Manager
About UNICEF:
UNICEF, the United Nations Children’s Fund, is the driving force that
helps build a world where the rights of every child are realized.  Uganda is one of the over 190 countries and
territories around the world where we work to overcome the obstacles that
poverty, violence, disease, and discrimination place in a child’s path.
Job Summary: The UNICEF
Senior Human Resource Assistant will support the Human Resources Manager in the
management and administration of Country Office’s Human Resources (HR) for
effective and efficient HR service delivery.
Key Duties and Responsibilities:
  • Work in liaison with the HR Manager,
    monitor, manage and follow-up on local staff contractual status and ensure
    appropriate and timely actions for contract renewals.
  • Determine entitlements, prepare drafts of
    Personnel Action Forms to record local staff entitlement for supervisor’s
    review and finalization in VISION.
  • Verify individual consultants/contractors
    requests; ensure all requirements and supporting documentation are
    attached; prepare contract requisitions in VISION for supervisor’s review
    and release, and maintain individual files.
  • Responsible for enrolling all local staff
    in Medical Insurance Plan and Pension Fund.
  • Arrange and follow-up for obtaining
    medical clearance and Pension Fund numbers.
  • Prepare payment requests for the
    reimbursement of medical expenses to various clinics.
  • Support the HR Manager in the recruitment
    of national professional and general service staff according to UN/UNICEF
    rules, regulations, and procedures and policies. 
  • Prepare recruitment documentation; prepare
    candidates short-list matrix, make arrangements for interviews; contact
    candidates; issue letters of regrets and offers.
  • Prepare letters of offer and appointments
    to newly recruited staff and handle the on-boarding process including the
    duly completion of required forms.
  • Create position numbers in VISION for
    temporary positions in coordination with concerned sections.
  • Guide and assist the supervisor and other
    staff as required in the area of day-to-day human resources
    administration, application of rules and regulations, and in follow-up and
    implementation of new or revised HR procedures/policies.
  • In addition to the general HR
    administration, assist in the implementation of various entitlements for
    international, local staff and separated staff in accordance with
    UN/UNICEF rules, regulations, instructions and directives, e.g. home
    leave, education grant, dependency allowance etc.
  • Prepare routine correspondence and special
    reports as required on general administration or specialized tasks that
    may be of a confidential nature within the area of responsibility.
Qualifications, Skills and
Experience: 
  • The ideal candidates for the UNICEF career
    opportunity should hold a Higher School Certificate, supplemented by
    formal training in Human Resource Management and Administration.
  • At least seven years of progressively
    responsible experience in the Human Resources Management and
    Administration. 
  • Past exposure and experience in an
    international organization is desirable.
  • Good judgment, initiative, high sense of
    responsibility, tact and discretion and sensitive to different cultures.
  • Excellent analytical, negotiating, drafting
    and communication skills.
  • Skills in interview technique.
  • Strong organizational ability.
  • Good knowledge of computer applications.
  • Fluency in both spoken and written English
    is required, and knowledge of another UN Language is an advantage.
Core Values (Required): Commitment; Diversity and Inclusion;
Integrity
Core Competencies (Required): Communication[II]; Working with
People[II]; Drive for Results  [II]
Functional Competencies (Required): Analyzing [II]; Applying
Technical Expertise [II]; Following instructions and Procedures [II]; Planning
and Organizing [II]; Ability to establish good relations with government
authorities as well as consulates and embassies.
How to Apply:
ONLY Ugandan Nationals will be considered.
UNICEF is committed to gender equality in its mandate and its staff;
qualified female candidates are strongly encouraged to apply.
  • The applications will be considered only
    if accompanied by an updated CV and P11 form, as well
    as the most recent performance evaluation report.
  • If applications are sent by email, please
    clearly indicate the position applied for and use this order to name your
    file attachments: Firstname_Lastname followed by document e.g.
    Gold_MukasaP11 or Gold_MukasaCV or Gold_ MukasaApplication.
  • UNICEF is a smoke free environment.
  • Only short listed candidates will be
    contacted.
All candidates who desire to work in the prestigious United Nations
International Children’s Emergency Fund (UNICEF) in the above position should send
their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Via email to: ugderecruit@unicef.org
Deadline: 3rd
November, 2014

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