The Ugandan Jobline

• Guarantee
  that all hard and soft copy inventory records are up to date and that
  Physical Inventory Records in GRMS are accurate and verified for signature
  by the FAOR prior to submission to CSF as requested.
• Actively
  coordinate the logistics of project inputs delivery and develop simple
  records system to collate and file information on handover of all project
  inputs to beneficiaries or government counterpart for each project by the
  Kampala office or by Field offices, including deliveries directly from
  supplier to beneficiaries.
• Responsible
  for custody of stores items in the Kampala office and maintaining stores
  of office supplies in orderly condition including: keep records of
  supplies received in store and issued there from; maintain stock cards for
  each item and advise procurement unit in good time of need for replacement
  orders.
• Ensure
  that all fixed assets of the organization are correctly and completely
  recorded in GRMS and COIN, (additions, custodian, related project, asset
  identifier) and that disposals are correctly and promptly carried out in
  accordance with FAO procedures and donor requirements and that transfer
  documents are recorded in GRMS and COIN.
• Update
  and maintain complete and orderly files for all fixed assets, including
  PO, Invoice, handover documents to custodian and final disposal. Manage
  and file legal registration books of all vehicles and motor cycles and
  follow correct procedure for legal handover on final disposal.
• Assist
  the field operations and implementation of programme in all aspects of
  logistics to ensure smooth operation
• Perform
  physical fixed asset verifications, including noting condition and
  replacement schedule as required by HQs.
• Intuitively
  analyze motor vehicle movements in GPS reports on a monthly basis and report
  exceptions to management.
• Monitor
  Motor vehicle maintenance costs and advise management on the expenditure
  trends.
• Monitor
  fuel usage based on VIVO invoicing, vehicles logs and report to Management
  on average fuel usage of each vehicle each quarter.
• Manage
  the receiving of all the supplies at the Kampala office together with the
  other technical persons or the requesters.
• Ensure
  that the office building is well maintained and meets all the UNDSS
  standards

• The
  applicant should preferably hold a good University degree in Procurement,
  Business/Accounting, stores management, or a related field.
• At
  least a year’s professional experience in logistics and stores management
  in a reputable organisation.
• Proven
  ability to equip others with the knowledge in logistics and stores
  management.
• Working
  knowledge of English and limited knowledge of any major local language.
  Knowledge of other internationally recognized languages is of an added
  value
• Proven
  knowledge in vehicle fleet management.
• Computer
  literacy skills i.e. Working knowledge of computer programmes (Like; Ms
  Word, Ms. Access, Ms. Excel)

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