UN FAO Fresher Career Jobs – Logistics Assistant at Food and Agriculture Organization of the United Nations

Organisation: Food and
Agriculture Organization of the United Nations (FAO)
Duty Station:  Kampala, Uganda
Vacancy Announcement No:
FRUGA/XXX/02/2014
About FAO:
The global mandate of the Food
and Agriculture Organization of the United Nations (FAO) is to improve
nutrition, increase agricultural productivity, raise the standard of living in
rural populations and contribute to global economic growth. Achieving food
security for all is at the heart of FAO’s efforts – to make sure people have
regular access to enough high-quality food to lead active, healthy lives.
Job Summary: The United
Nations FAO Logistics Assistant will primarily be responsible for all logistics
coordination for its office.
Key Duties and Responsibilities: 
  • Guarantee
    that all hard and soft copy inventory records are up to date and that
    Physical Inventory Records in GRMS are accurate and verified for signature
    by the FAOR prior to submission to CSF as requested.
  • Actively
    coordinate the logistics of project inputs delivery and develop simple
    records system to collate and file information on handover of all project
    inputs to beneficiaries or government counterpart for each project by the
    Kampala office or by Field offices, including deliveries directly from
    supplier to beneficiaries.
  • Responsible
    for custody of stores items in the Kampala office and maintaining stores
    of office supplies in orderly condition including: keep records of
    supplies received in store and issued there from; maintain stock cards for
    each item and advise procurement unit in good time of need for replacement
    orders.
  • Ensure
    that all fixed assets of the organization are correctly and completely
    recorded in GRMS and COIN, (additions, custodian, related project, asset
    identifier) and that disposals are correctly and promptly carried out in
    accordance with FAO procedures and donor requirements and that transfer
    documents are recorded in GRMS and COIN.
  • Update
    and maintain complete and orderly files for all fixed assets, including
    PO, Invoice, handover documents to custodian and final disposal. Manage
    and file legal registration books of all vehicles and motor cycles and
    follow correct procedure for legal handover on final disposal.
  • Assist
    the field operations and implementation of programme in all aspects of
    logistics to ensure smooth operation
  • Perform
    physical fixed asset verifications, including noting condition and
    replacement schedule as required by HQs.
  • Intuitively
    analyze motor vehicle movements in GPS reports on a monthly basis and report
    exceptions to management.
  • Monitor
    Motor vehicle maintenance costs and advise management on the expenditure
    trends.
  • Monitor
    fuel usage based on VIVO invoicing, vehicles logs and report to Management
    on average fuel usage of each vehicle each quarter.
  • Manage
    the receiving of all the supplies at the Kampala office together with the
    other technical persons or the requesters.
  • Ensure
    that the office building is well maintained and meets all the UNDSS
    standards
Qualifications, Skills and Experience: 
  • The
    applicant should preferably hold a good University degree in Procurement,
    Business/Accounting, stores management, or a related field.
  • At
    least a year’s professional experience in logistics and stores management
    in a reputable organisation.
  • Proven
    ability to equip others with the knowledge in logistics and stores
    management.
  • Working
    knowledge of English and limited knowledge of any major local language.
    Knowledge of other internationally recognized languages is of an added
    value
  • Proven
    knowledge in vehicle fleet management.
  • Computer
    literacy skills i.e. Working knowledge of computer programmes (Like; Ms
    Word, Ms. Access, Ms. Excel)
How to Apply: 
All Ugandan nationals who are
suitably qualified are encouraged to send their applications together with
detailed curriculum vita and copies of certificates in a sealed envelope,
quoting Vacancy Announcement no. addressed to Chairman, Recruitment Committee,
Food and Agriculture Organization in Uganda. The envelopes should be registered
at reception and placed in the box at reception of the FAO offices at Plot 88
Buganda Road, Wandegeya, Kampala. Uganda.
Note: FAO
does not charge applicants any fees at any stage in the recruitment process. Only
shortlisted candidates will be contacted.
Deadline: 3rd November 2014

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