The Ugandan Jobline

• Manages
  the day to day functions of the Unit and co-ordinates all travel related
  matters within the field mission; supervises a team of junior Travel
  Assistants.
• Manages
  the administration all official field mission travel, official shipments
  and incoming and outgoing shipments of personal effects, including the
  processing of requests for border clearance and the coordination of
  insurance coverage for all official and personal effects shipments.
• Oversees
  and reviews the work of junior Travel Assistants for accuracy and correct
  application of the relevant rules and regulations.
• Intuitively
  reviews travel claims and supporting documentation for completeness,
  accuracy, validity, and conformity with United Nations rules prior to
  forwarding them to the Finance Section.
• Pro-actively
  coordinates with die Finance Section, regarding reimbursement of travel,
  which took -place after the financial period was completed. Associates
  claims with travel authorizations or other obligation documents. Prepares
  amendments to existing obligation documents as and when required. Ensures
  validity ofbudget allotment and object expenditure codes assigned.
• Reviews
  the automated information management system and ensures that no daim is
  duplicated and that arrangements are made to collect charges for any
  deviation from the authorized itinerary and shipment allowance in excess
  of entitlements. Establishes reimbursable amount for each item and
  prepares a memorandum to the Finance Section requesting payment for the
  costs of transportation and excess baggage.
• Manages
  and maintains accurate banking information in the database in consultation
  with the Finance Section. Produces reports; analyzes and prepares
  evaluation of current claims procedures and policies.
• Actively
  coordinates with appropriate office for clarification or additional
  information and meet with officials from substantive offices or from troop
  contributing countries in order to discuss the details of particular
  claims, and to explain the nature of problems, delays and backlogs.
• Coordinates
  with various Consulates and the host government Ministries of Foreign
  Affairs regarding the provision of transit visas and resident visas
  respectively. Verifies that services provided by the airline authorities
  and shipping agents are rendered satisfactorily and in accordance with the
  contract before processing invoices for payment
• Ensures
  that the established Invitation to Bid (ITB) system is complied with and
  that the airline tickets are purchased at the most competitive market
  prices.
• Offers
  technical guidance and assistance for protocol functions at points of
  entry fort the arrival/departure of VIPs and dignitaries. Manages a petty
  Cash fund for incidental costs such as emergency visa issuance.
• Compiles
  data and information and prepares travel related reports on a regular
  basis.
• Coordinates
  all official travel initiated via the United Nations aircraft
• Works
  closely and coordinates with substantive offices to identify proper
  obligation documents.
• Performs
  other duties as required.

• The
  ideal applicant for the aforementioned United Nations RSCE job should hold
  an advanced University Degree, preferably in the field of business
  administration, travel, transport and related fields is required.
• For
  holders of a Master’s Degree, at least two years of progressively
  responsible professional experience working with complex travel
  operations. For holders of a Bachelor’s Degree, at least four years of
  progressively responsible experience is required.

• Thorough
  knowledge of travel related processing requirements; practical experience;
  ability to apply good judgment in the context of assignments given;
  ability to plan and manage conflicting priorities.
• Advanced
  knowledge of airline booking procedures and systems and related fee
  structures.
• Ability
  to utilise electronic booking systems.
• Shows
  pride in work and in achievements; demonstrates professional competence
  and mastery of subject matter; is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results; is motivated by
  professional rather than personal concerns;
• Shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations.
• Takes
  responsibility for incorporating gender perspectives and ensuring the
  equal participation of women and men in all areas of work.

• Works
  collaboratively with colleagues to achieve organizational goals
• Solicits
  input by genuinely valuing others’ ideas and expertise; is willing to
  learn from others
• Places
  team agenda before personal agenda
• Supports
  and acts in accordance with final group decision, even when such decisions
  may not entirely reflect own position
• Shares
  credit for team accomplishments and accepts joint responsibility for team
  shortcomings

• Considers
  all those to whom services are provided to be “clients ’ and seeks to see
  things from clients’ point of view Establishes and maintains productive
  partnerships with clients by gaining their trust and respect Identifies
  clients’ needs and matches them to appropriate solutions
• Monitors
  ongoing developments inside and outside the clients’ environment to keep
  informed and anticipate problems
• Keeps
  clients informed of progress or setbacks in projects Meets timeline for
  delivery of products or services to travel

• Updated
  Curriculum Vitae
• The
  United Nations Personal History form (P-11), download
  here
• Copies
  of educational certificate(s) and a copy of National Driving License Class
  B, C, D, and E.

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