Job Title: Finance /Administration Officer
Organization: Saferworld
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance Manager
Salary Range: UGSHS
3,500,000/= to 5,000,000/= Gross per Month plus benefits
3,500,000/= to 5,000,000/= Gross per Month plus benefits
About Saferworld:
Saferworld is an independent non-governmental organisation that works
to prevent and reduce violent conflict and promote co-operative approaches to
security. We work with governments, international organisations and civil
society to encourage and support effective policies and practices through
advocacy, research and policy development and through supporting the actions of
others.
to prevent and reduce violent conflict and promote co-operative approaches to
security. We work with governments, international organisations and civil
society to encourage and support effective policies and practices through
advocacy, research and policy development and through supporting the actions of
others.
Since its establishment in 1989, Saferworld has made significant
progress on a range of conflict prevention issues, including promoting
conflict-sensitive approaches to development and security provision,
controlling international arms transfers, promoting effective and accountable
security and justice sector development, and supporting initiatives to tackle
the spread and misuse of small arms and light weapons. Saferworld has developed
its work both at the international level across these themes and in countries
affected by conflict or insecurity. We have programmes in Africa, Europe and
Asia. Saferworld has over 50 members of staff. In addition to our headquarters
in London, we have staff based in Kenya, Uganda, Sudan, Sri Lanka, Nepal,
Kosovo, Brussels and Vienna. Saferworld has worked in Africa since 1997, we
have well-established programmes in Kenya, Uganda, Somalia and Sudan. In
addition, Saferworld supports regional and international conflict prevention
and security processes.
progress on a range of conflict prevention issues, including promoting
conflict-sensitive approaches to development and security provision,
controlling international arms transfers, promoting effective and accountable
security and justice sector development, and supporting initiatives to tackle
the spread and misuse of small arms and light weapons. Saferworld has developed
its work both at the international level across these themes and in countries
affected by conflict or insecurity. We have programmes in Africa, Europe and
Asia. Saferworld has over 50 members of staff. In addition to our headquarters
in London, we have staff based in Kenya, Uganda, Sudan, Sri Lanka, Nepal,
Kosovo, Brussels and Vienna. Saferworld has worked in Africa since 1997, we
have well-established programmes in Kenya, Uganda, Somalia and Sudan. In
addition, Saferworld supports regional and international conflict prevention
and security processes.
Saferworld is a growing and ambitious organisation with a clear vision
and strategy for our future development.
and strategy for our future development.
Job Summary: The Saferworld
Finance and Administration Officer will ensure the smooth and efficient
management of the financial and administration systems. The Finance and
Administration Officer will support the Finance Manager and other team members
in operating a strong financial control environment in the Saferworld Kampala
office, including maintaining comprehensive and accurate financial records and
other bookkeeping and banking tasks. The post-holder will also provide
logistical and administrative support to the programme activities of the
Saferworld Kampala office as required.
Finance and Administration Officer will ensure the smooth and efficient
management of the financial and administration systems. The Finance and
Administration Officer will support the Finance Manager and other team members
in operating a strong financial control environment in the Saferworld Kampala
office, including maintaining comprehensive and accurate financial records and
other bookkeeping and banking tasks. The post-holder will also provide
logistical and administrative support to the programme activities of the
Saferworld Kampala office as required.
Key Duties and
Responsibilities:
Responsibilities:
- Disburse payments, ensuring compliance
with Saferworld and donor agencies rules and regulations. - Keep accurate and complete record of
financial transactions in the computerised accounting system. - Update and maintain proper filing of
vouchers and backup documents and safe storage of cheque books and banking
documents. - Responsible for monthly bank
reconciliation statements and to reconcile account balances. - Arrange deposits of salaries, taxes and
other statutory related liabilities. - Procure goods and services, ensuring
compliance with Saferworld’s and donor rules and regulations. - Maintain proper inventory records of goods
and equipment owned by Saferworld and ensure that relevant control systems
are in place and complied with. - Actively support/oversee logistic
arrangements for project activities and travel - Follow up on receipts from electronic
transfer payments - Prepare cash forecasts
- Actively participate in the internal and
external audit exercises - Perform any other tasks assigned by
management.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Saferworld job
placement should hold a Bachelor’s Degree in business administration, or
business studies or management with specialisation in finance or
accounting. - A minimum of two or more years’ experience
of working in finance, administration and/or procurement in a relevant
field in NGOs or INGOs. - Sound knowledge of accounting procedures
and principles. - Excellent skills of operating Microsoft
word and excel spreadsheet. - Past exposure and experience of using
accounting software specially, QuickBooks, - Significant experience of working on USAID-funded
projects is an advantage - Fluency in English (written and spoken)
- Possess positive problem-solving approach
- Excellent interpersonal and team-working
skills - A willingness to promote the work of
Saferworld and develop collaborative work with others - A commitment to working in a non-partisan
manner - Exhibit commitment to learn and be open
for new ideas and approaches
How to Apply:
All candidates are encouraged to send an updated CV and covering
letter, detailing how you meet the selection criteria to Marie Aziz at
[email protected]. Please use subject heading: Ref: FAO-KLA
letter, detailing how you meet the selection criteria to Marie Aziz at
[email protected]. Please use subject heading: Ref: FAO-KLA
Deadline: 31st October, 2014
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