Not for Profit Finance Jobs – Accounts Assistant at African Field Epidemiology Network (AFENET)

Job Title:  Accounts Assistant

Organisation: African
Field Epidemiology Network (AFENET)
Duty Station:  Kampala, Uganda
About AFENET:
The African Field Epidemiology Network (AFENET) is a not for profit,
networking alliance and service organization that brings together field
epidemiology training programs (FETPs) across Africa working side by side with
Ministries of Health, regional and international partners. AFENET works to
strengthen epidemiological and disease surveillance capabilities of African
countries that are critical to meeting the requirements of the Integrated
Disease Surveillance and Response (IDSR) strategy, and the International Health
Regulations (IHR).
Established in 2005, AFENET has supported more than 20 African
countries across sub-Saharan Africa advance their capabilities in early
detection and response to infectious and non-infectious diseases.
Job Summary: The AFENET
Accounts Assistant will support the Finance and Accounts function, at the
secretariat and also in collaboration with AFENET partners and member
countries.
Key Duties and
Responsibilities: 
  • Intuitively review of financial documents
    to ensure accuracy of the information and compliance with the
    organization’s financial policies and procedures.
  • Responsible for the preparation of
    vouchers and entering transactions into the accounting system and/or excel
    ledgers.
  • In charge of reviewing advance requests to
    ensure that no additional advance is given while there is an unaccounted
    for advance against a staff.
  • Assist in review of accountabilities
    submitted by staff and sub recipients to ensure accuracy and completeness
    of the accountabilities.
  • Take part in generation of monthly advance
    reports and submission to the Head Finance for review before passing them
    to staff and sub recipients with outstanding advances.
  • Keenly track of all advances to ensure
    accuracy of the advance balances and reconciliations.
  • Participate in review of petty cash
    transactions to ensure accuracy and completeness of documentation and that
    value for money was obtained before the approval for replenishment by Head
    Finance.
  • Ensure proper coding of all the
    expenditures done in line with the organization’s approved codes.
  • Support in the coordination on financial
    matters with third parties like vendors, banks, URA, NSSF, among others.
  • Ensure filing of all the accountability
    and supporting documents with proper references for ease of retrieval and
    in accordance with the Organization’s and donor requirements.
  • Perform any other assignments that may be
    assigned by the immediate supervisor.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Accounts
    Assistant vacancy should possess a Bachelor’s degree in commerce or
    Business Administration with a bias in Accounting.
  • Level 2 ACCA OR Level 3 CPA (U) or
    equivalent professional qualification an added advantage.
  • A minimum of two of more years’ experience
    in same position obtained from a busy and reputable organization.
  • Prior NGO experience is an added advantage
  • Good working knowledge and experience of
    Accounts packages and Microsoft Office packages
  • Excellent communication and interpersonal
    skills
How to Apply: 
All suitably qualified and interested candidates are encouraged to send
their resumes, application letters, and relevant documentation to:
The Administration & Human Resource Office,
African Field Epidemiology Network (AFENET)
Email to: sec@afenet.net
NB: Please note that all
applications should be sent online. Only successful candidates shall be
contacted for an interview.
Deadline: 17th
October 2014
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