The Ugandan Jobline

• Responsible
  for drafting correspondence, scheduling appointments, organising and maintaining
  files.
• Quickly
  responding to telephone inquiries, giving information to callers and
  routing calls to appropriate officials and also placing outgoing calls.
• Updating
  the office diary, providing information to callers and visitors, typing
  letters and reports as well as filing and retrieving documents.
• Receiving
  official visitors and walk-in customers by ascertaining the nature of
  business and directing them accordingly.
• The
  Admin Assistant will be receiving, sorting, recording and distributing
  mail, general correspondence and documents to appropriate officials.
• Scheduling
  appointments and screening requests for meetings, synchronizing and
  updating appointments.
• Preparing
  both local and international itineraries, confirming travel, freight and
  hotel reservations.
• Locating
  and attaching appropriate files to correspondence or queries as well as
  organizing filing and retrieval systems.
• Managing
  the proper maintenance, storage, retrieval of files and documents in order
  to ensure that they are accessible and secure.
• Organizing
  meetings and conferences and accurately recording proceedings of various
  deliberations.
• Responsible
  for monitoring and tracking the progress of various assignments and
  regularly updating the supervisor and other members of staff on deadlines
  and problems.

• The
  applicants for the NARO Administrative Assistant Job should hold a Diploma
  in Secretarial Studies from a reputation institution.
• At
  least three (3) years progressive experience gained in a busy executive
  office.
• Possession
  of a Bachelor’s Degree in Secretarial and Office Management will be an
  added advantage.
• Computer
  proficiency in using word processing and other computer software packages,
  including use of the e-mail, the internet as well as local and wide area
  network systems.

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