Job Title: Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Grade: FS-4
Vacancy Announcement Number:
14-HRE-RSCE-37130-F-ENTEBBE (M)
14-HRE-RSCE-37130-F-ENTEBBE (M)
Reports to: Service Line Manager
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSCE
will be achieved through the redeployment of resources from the regional
missions it serves.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSCE
will be achieved through the redeployment of resources from the regional
missions it serves.
Key Duties and Responsibilities:
Within limits of delegated authority, the Human Resources Assistant FS-4
will carry out the following duties: (These duties are generic and may not be
performed by all Human Resources Assistants FS-4)
Within limits of delegated authority, the Human Resources Assistant FS-4
will carry out the following duties: (These duties are generic and may not be
performed by all Human Resources Assistants FS-4)
1. Recruitment and Placement:
- Actively participate in the selection of
candidates; including conducting roster searches for applicants and
identifying short-lists of candidates, evaluating and screening
applications, generating personal history profiles of candidates,
facilitating the interview process and acting as ex-officio. - Assist in the filling of vacant posts for
all categories, including initiating and following-up on reference checks
and academic qualifications, ensuring the completion of the
pre-recruitment formalities, calculating salaries and related benefits,
and preparing and dispatching offers of appointment and Statement of
Emoluments. - Organize entry tests for locally-recruited
staff. - Manage the maintenance of vacancy
announcement files. - Maintain and update staffing tables and
track status of recruitment cases. - Review and process personnel actions
through IMIS - Coordinate with FPD and selected
candidates on travel arrangements, visa matters and shipment of personal
effects. - Formulate the agenda and ensure that all
relevant documentation required for recruitment related meetings is
provided. - Advise staff on visa matters.
2. Administration of Entitlements:
- Prepare letters of appointment.
- Review and process requests for
entitlements and claims. - Assist in the review and processing of
data pertaining to conditions of service. - Advise staff on conditions of service and
entitlements. - Keep the attendance records of locally and
internationally recruited staff members, UNPOL and UN Military Observers.
3. Staff Development and Career Support Training:
- Assist in the organization and scheduling
of career related training courses and workshops by contacting
participants and providing information. - Offer logistics and administrative support
to trainers.
Maintaining an information database of all career related cases
received in the field. - Review and process data pertaining to
staff development and career support training. - Support the Field Career Development
Officer where appropriate.
4. Classification:
- Assist in reviewing and processing
requests for classification by reviewing completeness of requests. - Offer professional advice and answer
general queries on classification procedures and processes.
5. General:
- Carry out exit briefings for separating
staff and assist them in final arrangements. - Maintain HR related automated systems and
applications including automated databases containing Human Resources
related statistics and prepare periodic reports. - Research precedents and other background
information required for the review of requests for exceptions to the
Staff Rules. - Undertake research on a range of Human
Resources related issues and assist in the preparation of notes/reports. - Offer general office support services;
process, draft, edit, proofread and finalize for signature/approval a
variety of correspondence and other communications; perform budget
preparation, input, monitoring and implementation in information systems;
set up and maintain files/records (electronic and paper); schedule
appointments/meetings, monitor deadlines, etc. - Prepare written responses to queries
concerning human resources related matters. - Initiate and maintain reference files and
records, both in electronic and hardcopy format. - Schedule appointments and meetings
including the monitoring of deadlines - Assist in the preparation of all the
necessary documentation for distribution to various offices, and
departments plus other DPKO/FPD missions and United Nations Headquarters
by typing, revising, formatting and compiling documents. - Carry out a range of administrative duties
(leave recording, request for office supplies and equipment, etc.). - Distribute routine work to junior support
staff ensuring efficient and timely execution of the work. - Train and provide guidance to new and
lower-level staff in the unit. - Perform other duties as required.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for this UN RSCE job
should have completed high school or hold an equivalent diploma. Technical
or vocational certificate in human resources, business administration or
personnel administration is a requirement. - Six or more years of progressively
responsible experience in human resources management, administration or
other related fields is required.
Language proficiency:
English and French are the working languages of the UN Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge
of another UN official language is an advantage.
English and French are the working languages of the UN Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge
of another UN official language is an advantage.
Personal Competencies:
Professionalism:
- Working knowledge of human resources
policies, procedures and practices and ability to interpret and apply them
in an organizational setting. - Possess the ability to identify issues,
formulate opinions, make conclusions and recommendations. - Demonstrates use of initiative and makes
appropriate linkages in work requirements and anticipates next steps. - Shows pride in work and in achievements;
- Demonstrates professional competence and
mastery of subject matter. - Is conscientious and efficient in meeting
commitments, observing deadlines and achieving results. - Is motivated by professional rather than
personal concerns. - Shows persistence when faced with
difficult problems or challenges. - Remains calm in stressful situations.
- Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men
in all areas of work.
Teamwork:
- Works collaboratively with colleagues to
achieve organizational goals - Solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others - Places team agenda before personal agenda
- Supports and acts in accordance with final
group decision, even when such decisions may not entirely reflect own
position - Shares credit for team accomplishments and
accepts joint responsibility for team shortcomings
Client Orientation:
- Considers all those to whom services are
provided to be “clients ” and seeks to see things from clients’ point of
view - Establishes and maintains productive
partnerships with clients by gaining their trust and respect - Identifies clients’ needs and matches them
to appropriate solutions - Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems - Keeps clients informed of progress or
setbacks in projects - Meets timeline for delivery of products or
services to client
How to Apply:
All suitably qualified and interested candidates for the aforementioned
United Nations Regional Service Centre Entebbe RSCE Vacancy should Apply Online
by Clicking the link below.
United Nations Regional Service Centre Entebbe RSCE Vacancy should Apply Online
by Clicking the link below.
Deadline: 12th
September, 2014
September, 2014
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