The Ugandan Jobline

• Oversees the day to day functions of the
  Travel and Shipping Unit and co-ordinates all travel related matters
  within the field mission; supervises a team of junior Travel Assistants.
• Supervises the administration all official
  field mission travel, official shipments and incoming and outgoing
  shipments of personal effects, including the processing of requests for
  border clearance and the coordination of insurance coverage for all
  official and personal effects shipments.
• Oversees and reviews the work of junior
  Travel Assistants for accuracy and correct application of the relevant
  rules and regulations.
• Intuitively reviews travel claims and
  supporting documentation for completeness, accuracy, validity, and
  conformity with United Nations rules prior to forwarding them to the Finance
  Section.
• Actively coordinates with the Finance
  Section, regarding reimbursement of travel, which took place after the
  financial period was completed. Associates claims with travel
  authorizations or other obligation documents.
• Prepares amendments to existing obligation
  documents as and when required.
• Ensures validity of budget allotment and
  object expenditure codes assigned.
• Reviews the automated information
  management system and ensures that no claim is duplicated and that
  arrangements are made to collect charges for any deviation from the
  authorized itinerary and shipment allowance in excess of entitlements.
• Establishes reimbursable amount for each
  item and prepares a memorandum to the Finance Section requesting payment
  for the costs of transportation and excess baggage.
• Manages and maintains accurate banking
  information in the database in consultation with the Finance Section.
• Compiles and produces reports; analyzes
  and prepares evaluation of current claims procedures and policies.
• Coordinates with appropriate office for
  clarification or additional information and meet with officials from
  substantive offices or from troop contributing countries in order to
  discuss the details of particular claims, and to explain the nature of
  problems, delays and backlogs.
• Coordinates with various Consulates and
  the host government Ministries of Foreign Affairs regarding the provision
  of transit visas and resident visas respectively.
• Verifies that services provided by the
  airline authorities and shipping agents are rendered satisfactorily and in
  accordance with the contract before processing invoices for payment.
• Ensures that the established Invitation to
  Bid (ITB) system is complied with and that the airline tickets are
  purchased at the most competitive market prices.
• Offer technical guidance and assistance
  for protocol functions at points of entry fort the arrival/departure of
  VIPs and dignitaries.
• Manages a petty Cash fund for incidental
  costs such as emergency visa issuance.
• Compiles data and information and prepares
  travel related reports on a regular basis.
• Coordinates all official travel initiated
  via the United Nations aircraft.
• Works closely and coordinates with
  substantive offices to identify proper obligation documents.
• Performs other duties as required. 

• The ideal candidate for the United Nations
  RSCE Travel Assistant vacancy should hold a High school diploma or
  equivalent. Technical or vocational certificate in the field of business
  administration or travel and related matters or related fields is a
  requirement. 
• At least eight years of progressively
  responsible experience in the field of travel related matters at the
  national level, preferably including three years’ experience in an
  international organization. 

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