United Nations Capital Development Fund (UNCDF) Jobs – Operations Assistant

Organisation: United Nations
Capital Development Fund (UNCDF)
Duty Station: Kampala,
Uganda
Reports to: UNCDF Inclusive
Finance Specialist
About UNCDF:
The United Nations Capital Development Fund, UNCDF is the UN’s capital
investment agency for the world’s least developed countries. It creates new
opportunities for poor people and their communities by increasing access to
microfinance and investment capital. 
UNCDF focuses on Africa and the poorest countries of Asia and the
Pacific, with a special commitment to countries emerging from conflict or
crisis.  It provides seed capital –
grants and loans – and technical support to help microfinance institutions
reach more poor households and small businesses, and local governments finance
the capital investments – water systems, feeder roads, schools, irrigation
schemes – that will improve poor peoples’ lives.
UNCDF works to enlarge peoples’ choices: it believes that poor people
and communities should take decisions about their own development.  Its programmes help to empower women – over
50% of the clients of UNCDF-supported microfinance institutions are women – and
its expertise in microfinance and local development is shaping new responses to
food insecurity, climate change and other challenges.  UNCDF works in challenging environments –
remote rural areas, countries emerging from conflict – and paves the way for
others to follow. Its programmes are designed to catalyze larger investment
flows from the private sector, development partners and national governments,
for significant impact on the Millennium Development Goals, especially Goal 1:
Eradicate Extreme Poverty and Hunger, Goal 3: Promote Gender Equality and
Empower Women, and Goal 7: Ensure Environmental Sustainability.
Established by the General Assembly in 1966 and with headquarters in
New York, UNCDF is an autonomous UN organization affiliated with UNDP. UNCDF
launched Mobile Money for the Poor (MM4P) in 2012 with support from the Swedish
International Development Agency (Sida) and the Australian Agency for
International Development (AusAID) to promote branchless and mobile financial
services in several focus countries in Africa and Asia.
In early 2014, the Bill & Melinda Gates Foundation added its
support to expand MM4P’s activities into Uganda.  It is also working with new funds received by
UNCDF for Nepal.   MM4P is negotiating a
partnership with another funding partner to roll out MM4P activities in three
additional countries in sub-Saharan Africa for a period of five years, including
Francophone and Anglophone Africa. MM4P requires an Operations Assistant to
establish and consolidate its presence in Uganda and support MM4P activities in
Malawi and Zambia.
Job Summary: The UNCDF
Operations Assistant will provide effective administrative, office management
and logistical support, focusing on achievement of the following results:
Key Duties and
Responsibilities: 
1. Provide operational support to the MM4P project office in Uganda:
  • Procuring office premises and maintenance
    services for MM4P Uganda programme;
  • Procuring office equipment (including all
    IT, communications, stationary, furniture and any other supplies required
    for the MM4P Uganda programme;
  • Providing administrative support to MM4P
    Uganda team;
  • Assist in the logistic details for the
    hire of the Technical Specialist for Inclusive Finance, Uganda, when
    recruited (relocation, common queries, etc.);
  • Assist in the logistic details for the
    hire of the Knowledge and Communications Associate for Uganda;
  • Assist in the organization of common
    services with UNDP Uganda country office;
  • In charge of the day to day liaison with
    MM4P Brussels and UNCDF Eastern and Southern Africa Regional Office.
2. Offer operational support to the implementation of the MM4P´s
“ecosystem support strategy” in Uganda, Malawi and Zambia:
  • Conducting procurement processes as needed
    (short term consultants);
  • Tracking payments due under contracts and
    grants, requesting certificates of payment from consultants and preparing
    payment requests;
  • Maintenance of records on assets
    management, preparation of reports;
  • Maintenance of files and records relevant
    to office maintenance;
  • Arrangements of travel and hotel
    reservations, preparation of travel authorizations, processing requests
    for visas, identity cards and other documents.
3. Provide operational support to other UNCDF Inclusive finance
programmes (Youth Start, Micro Lead and Clean Start, and BTCA) upon request of
the IFS:
  • Conducting procurement processes as needed
    (short term consultants);
  • Arrangements of travel and hotel
    reservations, preparation of travel authorizations, processing requests
    for visas, identity cards and other documents;
  • Organisation of visits to Uganda office.
Qualifications, Skills and
Experience:
  • The ideal UNCDF candidate must have
    completed secondary education, preferably with specialized certification
    in Management, Accounting or Finance;
  • Possess a good University Degree in
    Business or Public Administration, Economics, Political Sciences and
    Social Sciences would be desirable, but it is not a requirement.
  • A minimum of six years of progressively
    responsible administrative experience is required at the national or
    international level;
  • Specialized training in office management
    and administration is highly desirable;
  • Past exposure and experience with a UN
    organization/agency is desirable;
  • Prior experience with ATLAS and UNDP
    Procurement Processes is desired, but not a requirement;
  • Past experience in the usage of computers
    and office software packages (MS Word, Excel, etc) and advance knowledge
    of spreadsheet and database packages, experience in handling of web based
    management systems.
  • Fundamental knowledge of processes,
    methods and procedures;
  • Understands the main processes and methods
    of work regarding to the position;
  • Possesses basic knowledge of
    organizational policies and procedures relating to the position and
    applies them consistently in work tasks;
  • Identifies new and better approaches to
    work processes and incorporates same in own work;
  • Strives to keep job knowledge up-to-date
    through self-directed study and other means of learning;
  • Demonstrates good knowledge of information
    technology and applies it in work assignments;
  • Promoting Organizational Change and
    Development.
Language: Fluency in English; Proficiency in French preferred,
but not mandatory.
Personal Competencies:
Corporate Competencies:
  • Demonstrating/safeguarding ethics and
    integrity:
  • Demonstrate corporate knowledge and sound
    judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating
    team work;
  • Facilitating and encouraging open
    communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and
    encourage the learning of others. Promoting learning and knowledge
    management/sharing is the responsibility of each staff member;
  • Informed and transparent decision making.
Functional Competencies:
  • Promoting Organizational Learning and
    Knowledge Sharing:
  • Researches best practices and poses new,
    more effective ways of doing things;
  • Documents innovative strategies and new
    approaches;
Data gathering and implementation of management systems:
  • Uses information/databases/other
    management systems;
  • Provides inputs to the development of
    simple system components;
  • Makes recommendations related to work
    procedures and implementation of management systems
  • Client Orientation.
Maintains effective client relationships:
  • Reports to internal and external clients
    in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to
    meet client needs and deadlines;
  • Establishes, builds and sustains effective
    relationships within the work unit and with internal and external clients;
  • Quickly responds to client needs promptly.
 How to Apply: 
All candidates who so desire to work with the United Nations in the
aforementioned capacity should express interest by Clicking on the web link
below and Click on the Apply Now on further scrutiny on job
requirements.  
Deadline: 8th
September, 2014

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