International Alert NGO Careers – Senior Finance Officer

Organisation: International Alert
Duty Station: Kampala, Uganda
Reports to: Finance, Admin and HR Manager
About IA:
International Alert is a 27-year old independent peacebuilding organisation. We work with people who are directly affected by violent conflict to improve their prospects of peace, and we seek to influence the policies and ways of working of governments, international organisations like the UN and multinational companies, to reduce conflict risk and increase the prospects of peace. We work in Africa, several parts of Asia, the South Caucasus, the Middle East and Latin America and have recently started work in the UK. Our policy work focuses on several key themes that influence prospects for peace – the economy, climate change, gender, the role of international institutions, the impact of development aid, and the effect of good and bad governance. To learn more about how and where we work, visit www.intemational-alert.org
Job Summary: The Senior Finance Officer will support International Alert (Alert) Uganda staff and Partners and contribute to the Programme impact and sustainability by assuming responsibility of the implementation of and ensuring sound Financial management systems and related office activities, in line with Uganda’s laws and Alert’s international policies and procedures.
Key Duties and Responsibilities:
1. Policy implementation:
  • Implement and monitor the implementation of finance and cash management policies, procedures and systems.
  • Make sure that the implementation of Finance policies and procedures.
  • Offer support with filing and administration of financial procedures.
2. Payments processing:
  • Ensuring that all expenses are authorised and efficiently processed in a timely manner.
  • Disburse payment to staff and suppliers against authorised vouchers.
  • Manage the proper filing of accounts documentation after payments.
  • Process monthly salaries and benefits for Alert Uganda staff.
  • Ensure timely tax deductions and ensure that payment of statutory obligations such as NSSF, PAYE, provident funds and LST are administered in accordance with
  • Ugandan law.
3. Cash Management:
  • Ensure frontline implementation of cash management policy guidelines.
  • Receipt and record all cash resources received at Alert offices.
  • Make sure that funds are recorded before utilisation to avoid spending at source.
  • Ensure safe custody of cash and cheque books.
  • Carry out regular cash counts at end of the month.
  • Carry out regular cash records analysis and reconciliation.
  • Ensure that petty cash management procedures are observed as laid out in the finance procedures manual.
3. Banking:
  • Conduct banking activities on behalf of Alert Uganda as a Bank Agent.
  • Monitor cash balances and ensure the availability of funds on all bank accounts.
  • Initiate funds requests on a regular basis.
  • Post payments to the Bank after prior authorisation.
  • Monitor bank accounts and conduct monthly bank reconciliations.
4. Advances Management:
  • Uphold the policy requirements for staff advances management.
  • Ensure timely submission of trip reports by staff.
  • Follow up and ensure timely refund of office cash by Alert staff, on submission of a trip report.
  • Maintain and update the advances schedule on a monthly basis.
5. Partnership Coordination:
  • Offer technical support in financial assessments and capacity building of Alert’s partners concerning the management of funds where required.
  • Support Alert Partners in office finance and administration issues as required.
  • Providing support to NGO Partners in the management of funds where required
  • Coordinate Partner advances and accountability processes.
  • Ensure compliance of Partners to MoUs and Alert policies.
6. Accounts reporting:
  • Maintain updated accounts archives through regular and timely data entry.
  • Ensure accounts data integrity by review and editing of accounts data on a regular basis.
  • Maintain office accounts in accordance with Alert’s finance systems and donor requirements (e.g. a basic cashbook and/or petty cashbook)
  • Compile and produce monthly and quarterly financial reports.
  • Ensure adherence and compliance with legislative and Donor requirements.
  • Prepare donor reports in line with Donor agreements and schedules/timelines.
7. Budgeting and Budget monitoring:
  • Develop understanding of, and contribute to, project activities and strategies during proposal development.
  • Prepare annual expenditure forecasts for Alert Uganda projects.
  • Monthly update of the DTRs, MOBs and project specific BVA reports.
  • Monitor line expenses and ensure expenditures are made in line with donor requirements.
  • Support the program teams in production and maintaining of budgets and other financial information.
8. Departmental inputs:
  • Build and maintain good relationships and collaborate with Alert’s London office, especially the finance team.
  • Be an active team member of the Alert team in Uganda and the wider Great Lakes
  • Programme and support and assist colleagues.
  • Work closely with the Finance, Admin and HR team ensure the implementation of Alert policies, systems, procedures and that Alert interests are protected.
  • Support the development and maintenance of appropriate financial management systems.
  • Be an active member of the Great Lakes programme.
9. Contribute to Alert generally:
  • Significantly contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
  • Perform any other tasks as may be reasonably required
Qualifications, Skills and Experience:
  • The ideal candidate should possess a good Bachelor’s Degree qualification in Finance / Accounts.
  • A minimum of five years’ experience in financial management for an international NGO project/office in Uganda.
  • Management of funds from international funders.
  • Management of relationships with partner NGOs
  • The applicant must be a person of proven integrity
  • Very good level of verbal and written communication in English
  • Excellent knowledge of Microsoft Office applications, Excel and Word
  • Accountancy using Sun Systems
  • Good knowledge and understanding of Ugandan legal requirements for NGO management
  • Good team member
  • Good initiative and self-starter
  • Good time management and ability to prioritise work
  • Ability to communicate across international barriers
  • Post graduate course in Management is desirable
  • ACA/ACCA/CIMA (part qualified) is an added advantage
  • Skills in IT networking and maintenance is also desired
How to Apply:
All candidates should send a cover letter and updated CV to uganda_office@international-alert.org with a copy of the alongside completed Application and Equal Opportunities forms, download here.
Deadline: 12th September 2014 at 5pm
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