Job Title: Financial Officer
Organisation: Promoting Equality in African Schools (PEAS UK)
Duty Station: Kampala, Uganda
Reports to: Finance Manager
About PEAS:
PEAS is a UK-based
charity with a mission ‘to unlock the
potential of Africa by expanding access to affordable quality secondary
education’. We run the fastest growing network of sustainably financed
secondary schools in Africa. We currently have a network of 22 schools across
Uganda and Zambia, educating around 8,000 students. PEAS has recently secured a
grant from DFID as part of the Girls Education Challenge Fund, the purpose of
which is to drive learning and results for marginalised girls. PEAS is supported
by major corporate, government and private funders and our innovative financial
model is pioneering in the field of public private partnerships in development
education.
charity with a mission ‘to unlock the
potential of Africa by expanding access to affordable quality secondary
education’. We run the fastest growing network of sustainably financed
secondary schools in Africa. We currently have a network of 22 schools across
Uganda and Zambia, educating around 8,000 students. PEAS has recently secured a
grant from DFID as part of the Girls Education Challenge Fund, the purpose of
which is to drive learning and results for marginalised girls. PEAS is supported
by major corporate, government and private funders and our innovative financial
model is pioneering in the field of public private partnerships in development
education.
Job Summary: The Finance
Officer Schools exists to provide financial oversight and financial services to
the PEAS schools network, in accordance with PEAS financial policies and
standards. This includes support on
internal reporting requirements and ensuring school financial reporting
requirements are met and overseeing/coordinating the work of the Finance – teams
in PEAS schools( School Director & Bursars) as necessary. The Finance
Officer-schools will also play a role in supporting the capacity development of
school leaders for the day to day management of school finance operations.
Officer Schools exists to provide financial oversight and financial services to
the PEAS schools network, in accordance with PEAS financial policies and
standards. This includes support on
internal reporting requirements and ensuring school financial reporting
requirements are met and overseeing/coordinating the work of the Finance – teams
in PEAS schools( School Director & Bursars) as necessary. The Finance
Officer-schools will also play a role in supporting the capacity development of
school leaders for the day to day management of school finance operations.
Key Duties and Responsibilities:
1. Financial Management and
Reporting:
Reporting:
- Coordinate
and lead the preparation of annual and forecast budgets for PEAS schools,
in collaboration with relevant school leaders and finance staff. - Actively
facilitate internal audits and the implementation of audit recommendations
across PEAS’ schools Network - Offer
on -going technical support to the finance teams and school leaders,
including support with month end finance and reporting processes - Ensure
schools comply with monthly filing of mandatory financial returns to NSSF,
PAYE and act as the main point of contact for schools financial
transactions, recording and reporting to PEAS central office. - Monitor
the day-to-day finance transactions for PEAS schools, ensuring the
maintenance of appropriate accounting records and documentation. - Ensure
PEAS regional team provides appropriate support to school & regional
budget holders for the effective on-going management of their budgets. - Monitor
cash holdings in PEAS schools, ensuring adequate resources are available
to support quality education programme implementation. - Ensure
salary and benefits paid to PEAS schools staff are correct and in
accordance with PEAS’ HR and Finance policies.
- Provide
support in the administration of all school subsidies and transfers - Assist
the schools leaders with the development of their individual budgets,
direct school budgetary process in procurement and supply management
2. Policy and systems
development:
development:
- Support
the periodical review, and update as necessary, PEAS’ schools finance
policies, systems and procedures and ensure these meet agreed standards,
are adequately documented and institutionalized. - Contribute
to and represent PEAS schools finance teams in management team discussions
regarding consolidated reporting and planning for changes to PEAS ’s
financial systems.
3. Team management:
- Actively
participate in the recruitment and induction of new members to the
PEAS schools finance team. - Provide
leadership, management and support to PEAS schools finance team members,
which includes providing regular supervision, identifying learning and
development opportunities, performance management and conducting annual
performance reviews.
4. General: Carry out any other tasks delegated by PEAS
Finance Manager- Schools, which are in line with the scope of the role.
Finance Manager- Schools, which are in line with the scope of the role.
Key Performance Indicators:
- Ensure
the effective coordination and task management of PEAS ‘s schools finance team to ensure finance
targets are met, including timely
consolidation and submission of
mandatory returns i.e. NSSF
returns, compilation of Tax returns, and planning and management of school
internal audit processes. - Work
with consultation with the Finance Manager Schools, provide support to
school leaders with change management initiatives as appropriate, in
implementing the agreed operating model and any related schools finance
management requirements. - Ensure
the appropriate integration, implementation and compliance with PEAS
financial policies & procedures, and relevant codes of good practice,
in the region & across PEAS schools network. - Mitigate
against risks that involve finance, taxes or budgets that will impact
school sustainability, escalating high/complex risks as appropriate. Support the development related
requirements/ documentation across PEAS schools network to min
Qualifications, Skills and Experience:
- The
ideal candidate should possess a good Bachelor’s Degree in Finance or
Accounting - At
least five years general accounting and financial management experience - Good
understanding of accounting and financial standards - Familiarity
with and experience of using computerized accounting packages e.g. Quick
books - Good
knowledge and experience of Microsoft Office applications especially
Microsoft Excel - Past
experience in the training and mentoring of finance staff - Excellent
organisational, interpersonal and communication skills - Prior
experience in the training and mentoring of finance staff - Demonstrated
ability to coach and mentor others - Report
writing skills - Strong
numeracy skills - Excellent
organisational skills and ability to work under pressure/ to deadline - Confidence
and maturity - Excellent
interpersonal and communication skills - Ability
to work effectively cross culturally - Flexible
and adaptable - Strong
team player - Commitment
to PEAS’ values
How to Apply:
All suitably qualified candidates
should send their applications to: The Human Resource Manager, PEAS Uganda P.O.
Box 23308, Kampala Plot 2881, Block 216, Ntinda Kisaasi. Mumbejja Road opposite
Ndere Centre. Uganda Or send your application, cover letter and CV to; Email to:
[email protected]
should send their applications to: The Human Resource Manager, PEAS Uganda P.O.
Box 23308, Kampala Plot 2881, Block 216, Ntinda Kisaasi. Mumbejja Road opposite
Ndere Centre. Uganda Or send your application, cover letter and CV to; Email to:
[email protected]
Deadline: 15th September,
2014 by 5pm
2014 by 5pm
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