Entry Level Jobs – Registry Officer at Public Procurement and Disposal of Public Assets Authority (PPDA)

Job Title: Registry Officer
Organization: Public Procurement and Disposal of Public Assets Authority (PPDA)
Reports to: Senior Library and Documentation Officer
About PPDA:
The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to formulate policies and regulate procurement and disposal practices in respect of all procuring and disposing entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and Post Primary Training Institutions.
Job Summary: The Registry Officer will provide high quality records management services and assist in the development, promotion and implementation of records management best practices within the Authority.
Key Duties and Responsibilities:
  • Process records by creating paper and electronic folders.
  • Register, classify and route incoming correspondences, documents and other materials.
  • File and retrieve information in accordance with records management procedures.
  • Quickly respond to inquiries regarding files, correspondences and references.
  • Dispatch outgoing communication, transmission of fax messages and e-mails.
  • Forward files for action.
  • Monitor file movement and supervise regular file census.
  • Oversee the movement of records between storage areas.
  • Ensure that access to records is properly controlled.
  • Manage the location and storage of records, including: conducting an annual records audit; organizing the disposal of records in accordance with their retention schedule.
  • Performing any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
  • The applicant should possess an Honours degree in Records/Archives Management or Library and Information Science from a recognized University/Institution.
  • Credits in both Mathematics and English at O’ Level.
  • A minimum of one (1) year’s relevant experience from a reputable organization.
  • Excellent IT Skills with specific application to filing system
  • Good problem analysis and solving
  • People skills
  • Effective Communication
  • Skills in report writing          
How to Apply:
All applications should sent with envelopes should be clearly marked “Application for the Post of Registry Officer”
Please include names of three (3) professional references in the CV. Independent reference checks will be conducted. The applications should include a detailed CV including a hand-written application letter, copies of academic certificates and 2 current photographs of the applicant should be addressed to:
The Executive Director,
Public Procurement and Disposal of Public Assets Authority,
Plot 37 Nakasero Road, UEDCL Tower 5th Floor,
P.O Box 3925
Kampala, Uganda.
NB: Only short listed candidates will be contacted. Any form of lobbying will lead to automatic disqualification.
Deadline: 19th September 2014 by 5.00 p.m.
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