Data Jobs – Records Maintenance Officer at Makerere University Walter Reed Project (MUWRP)

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Organisation: Makerere University Walter Reed Project (MUWRP)
Duty Station: Kampala, Uganda
Reports to: Clinic Administrator
Position Number: MUWRP – 006
About MUWRP:
The Makerere University Walter Reed Project (MUWRP) is a non-profit HIV
research program that was established in 2002 as a result of a memorandum of
understanding between Makerere University and The Henry M. Jackson foundation
for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of
MUWRP is to develop, evaluate and provide interventions to mitigate disease
threats of public health importance to Uganda. Activities include; vaccine
developpment and building of vaccine testing capability in Uganda, conducting
of epidemiological and basic research and provision of HIV Treatment, care and
support and surveillance of influenza and other emerging infections.
Job Summary: The Records
Maintenance Officer is the primary custodian of all research related records at
the Makerere University Walter Reed and works closely with the research clinic,
data department and QA/QC personnel.
Key Duties and
Responsibilities: 
  • In charge of establishing and maintaining
    systems and strategies for chart storage and, movement and archiving of
    research related documents
  • Responsible for maintaining chart movement
    logs and for accounting for all charts in his custody at any one time.
  • Prepare new charts and have them handy for
    use as new participants are screened or enrolled.
  • Initiates the research/CRF charts, and
    routes the chart to the appropriate personnel.
  • Intuitively check for participant’s
    identifying information on all documents
  • Pull charts daily for participants who are
    scheduled and make sure that the study visit and visit date are well
    documented on the progress note.
  • Inserts any lab results or other results
    needed for review by the study Medical Officer as per procedures
    established by MUWRP and in accordance with the approved protocol and
    regulatory requirements or as instructed by the research staff.
  • Work closely with the Senior research
    Nurse, prepare charts for participants scheduled for the following day and
    makes sure that participant information has been verified for each
    scheduled.
  • Work in liaison with the Research
    administrator order forms and other necessary supplies when needed.
  • Make copies of various forms when
    required.
  • Pull charts as needed for special audits,
    monitoring, Quality control checks, and as requested by the research team
  • Transfer old and inactive charts to the
    archive.
  • Perform any other duties as required.
Qualifications, Skills and
Experience: 
  • The candidate should hold a good
    Bachelor’s degree in Library and Information science, or related field
    from a recognized University.
  • A minimum of two years’ experience in
    handling medical/research records.
  • Familiarity with medical/research
    chart/file management systems will be an added advantage.
  • The candidate must be a self-starter, with
    excellent organizational skills.
  • Computer literacy skills i.e. Proficiency
    with MS Office Word, Excel, Access, and PowerPoint), email, internet.
How to Apply:
All suitable candidates should download application forms from http://www.muwrp.org/wp-content/files/FORM.pdf  and
attach them on their Applications letters, Photocopies of academic
qualifications and Resume with three referees quoting the Position Number to:
The Human Resource Administrator Makerere University Walter Reed Project Plot
42 Nakasero Road. P.O. Box 16524, Kampala, Uganda
NB: Only shortlisted candidates will be
contacted.
Deadline: 29th September 2014
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