Organization: Civil Aviation Authority (CAA)
Duty Station: Kampala, Uganda
Job Ref: CAA/ADV/EXT/12/2014
About CAA:
Civil Aviation Authority (CAA) is a corporate body responsible for the regulation of Civil Aviation in Uganda. It manages Entebbe International Airport and 13 other aerodromes upcountry. CAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPS). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the following positions in its establishment.
Job Summary: The Registry Officer will be responsible for the provision of adequate, efficient and systematic maintenance of files and documents to ensure safe storage and easy retrieval when required by users
Key Duties and Responsibilities:
1. Registry Management:
- Recommends effective and best practice Registry Management systems to ensure that CAA keeps up to date with current trends in Registry Management
- Ensures adequate manning and proper and efficient running of the Registry at all times to ensure safe storage of documents and easy retrieval by all users.
- Ensures that policies and procedures relating to the use and storage of documents is enforced so that CAA information is safeguarded
- Implements and reviews the system of issuing and returning documents
- Ensures that the Registry system functions to enable CAA officials perform their duties effectively.
2. Document Management:
- Ensures an orderly and systematic flow of official correspondence and/or documents in and out of the Registry to ensure that no documents are lost or misplaced
- Ensures safe custody of all files and documents and their availability, as and when required by the users.
3. Registry Process:
- Ensures accurate and prompt receipt processing, routing and filing of documents and their availability to users at all times.
- Manages the processing and delivery of official correspondence to ensure confidentiality
- Supervises and oversees the receiving, sorting, routing and appropriate filing of all information, retrieving and dissemination to users.
- Compiles required periodic reports on time and makes appropriate recommendations for management attention
- Ensures safe custody and preservation of all records in the registry at all times.
- Ensures efficiency and accuracy in mail delivery system (internal and external) to ensure effectiveness of business operations.
4. Human Resources Management:
- Inputs into the department’s manpower requirements
- Supervises staff to ensure that staff deliver results expected.
- Conducts and ensures adequate on the job training for Registry staff
Qualifications, Skills and Experience:
- The candidate should possess a good university degree of at least an honours class in Librarianship and Information Science (BLIS) or in Records and Archives Management with at least four years practical experience in a similar job
- Excellent interpersonal skills
- Possess the ability to work with minimum supervision
- The applicant should be highly innovative
- Competency in the use and management of Records Management Software
Age: 30 Years and Below
How to Apply:
All suitably qualified and interested candidates who desire to join the aviation industry should send their hand-written applications with detailed CV and copies of academic certificates plus transcripts with the Job reference number clearly marked at the top left hand corner of the envelope should be sent to the address below. Please indicate your (day time) phone contact.
The Director, Human Resource and Administration Civil Aviation Authority (Head Office)
P.O. BOX 5536, Kampala, Uganda
Deadline: 30th September, 2014 by 4PM
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