6 Assistant Records Officer Vacancies – Public Service Commission

Organization: Public Service Commission
Duty Station: Kampala, Uganda
Ref. No.: HRM 252/257/01 Vol.III (119)
Key Duties and Responsibilities: 
  • Ensuring proper creation of new files and
    closure of old ones.
  • Supporting in approving file titles and
    index headings for subject files
  • Ensuring that indexes are in place
  • Ensuring that registry procedures and
    standards are maintained.
  • Ensuring proper classification of mail.
  • Assisting in carrying out on job training
    for records staff.
  • Monitoring files census.
  • Ensuring that an up to date inventory of
    existing files is in place.
  • Ensuring proper weeding of semi-current
    files and their transfer to the Records Centre
  • Assisting in setting up in house Records
    Centre
  • Perform any other duties as may be
    assigned from time to time.
Qualifications, Skills and
Experience:
  • The Assistant Records Officer should hold Diplomas
    in either Records/Archives Management or Library and Information Science
    or Information management or any other Diploma in the field of
    Records/Archives/Information Management from a recognized
    University/Institution.
  • The applicants should have a minimum of
    three (3) years relevant working experience at the level of Records
    Assistant in Government or equivalent level from a reputable organisation.
Age: Between 21 years and above
How to Apply: 
All candidates are encouraged to fill in applications in triplicate and
submit them to the Secretary, Public Service Commission, P.O. Box 7080, Kampala,
Uganda. The Application and Summary Forms are obtainable from the Public
Service Commission Office, 2nd Floor, Farmers House, Parliament Avenue,
Kampala, Ministry/Department Headquarters and District Service Commission
Offices, or can be downloaded from the PSC website, download here. Hand
written applications are also acceptable.
  • Application forms should bear the title of
    the post followed by the Reference Number specified against the vacancy.
    The appropriate Advert Title e.g. “PSC Internal Advert. No. 2/2014”
    should be indicated in capital letters on the top of each first page of
    the Public Service Form No. 3 (2008). Applicants should attach three sets
    of photocopies of their certificates and testimonials. Applicants
    subsequently shortlisted for oral interviews shall be required to present
    certified copies and originals of their academic transcripts and
    certificates at the time of sitting the Oral Interviews.
  • Applicants should attach three (3) recent
    certified passport size photographs and should apply for a maximum of only
    two (2) posts clearly indicating the first and second choice on the
    application.
Deadline: 28th September, 2014

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