Earn over 100m annually as Finance and Administration Manager at Malaria Consortium

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Organization: Malaria Consortium
Duty Station: Kampala, Uganda
Salary: $43,850-$49,332
About Malaria Consortium: 
Malaria Consortium is one of the world’s leading non-profit
organisations dedicated to the comprehensive control of malaria and other
communicable diseases in Africa and Southeast Asia. Malaria Consortium works
with communities, government and non-government agencies, academic
institutions, and local and international organisations to improve the health
of the population and the capacity of national health systems. It ensures that
good evidence supports delivery of effective services and evidence-based
decision-making by providing technical support for monitoring and evaluating
programmes and activities. In the recent years, the organisation has undergone
significant expansion, thus requiring robust and effective systems to meet the
new challenges.
Job Summary:  The Malaria Consortium Finance and
Administration Manager  will technically support all financial matters in
a recently awarded a grant from UNITAID to implement a large-scale initiative
in seven countries in West Africa with six partners with a total value of USD
67million. The Finance and Administration Manager will also oversee all project
financial systems and standard operating procedures, monitor budgets, manage
monthly financial statements and forecasts, maintain rolling cash flow
projection, including bills payable, and manage payments to sub-grantees as per
contractual obligations. The Finance and Administration Manager will offer
financial support to the three countries where Malaria Consortium will
implement the project and oversee the sub-granting mechanism to five partner
organisations.
Key Duties and
Responsibilities: 
  • Oversee all administrative, operational
    and financial management systems according to Malaria Consortium’s
    standard operating procedures
  • Ensure compliance with UNITAID’s
    established regulations.
  • Evaluate the financial impact of
    management decisions, ensuring that the donor receives value for money and
    that all financial transactions undertaken are in line with Malaria
    Consortium policy and UNITAID established guidelines
  • Review and analyze the budget for costs
    that are allowable, allocable, reasonable and consistent and negotiate
    budget.
  • Maintain grant management policies,
    procedures, and practices, and provide policy, guidance, and
    interpretation to programme staff and sub-grantees.
  • Compile and prepare routine financial
    reports for the management team and donor.
  • Develop the annual financial plan and
    quarterly forecasts for the project.
  • Monitor and review budget against actual
    costs on a monthly basis, with the Project Director to ensure prompt
    correction of errors and resolution of problems.
  • Ensure smooth operation of technical
    efforts and field activities by providing accounting, management and
    logistical support to facilitate the implementation of project activities.
  • Identify financial risks of the project
    and prepare and keep updated with the Project Director the project risk
    register.
  • Manage sub-granting mechanism to five
    partner organisations.
  • Oversee the budgeting, reporting and
    accounting for the project for the three Malaria Consortium countries of
    operation, Burkina Faso, Chad and Nigeria, to ensure timely and accurate
    reporting.
  • Make regular visits to the countries of
    operation to ensure compliance with Malaria Consortium and the donor
    policies
  • Ensure project financial reports,
    including cash flow requests for UNITAID are prepared according to donor
    requirements, and submitted to the Regional office for review prior to
    submitting UNITAID.
  • Actively coordinate the required annual
    audits of the project in country and at partners
Qualifications, Skills and Experience: 
  • The applicant must
    possess a good Bachelor’s degree in Accounting, Finance, or related field,
    Master’s degree preferred
  • Be a Qualified
    accountant in recognized global body, e.g. ACA, ACCA, CIMA
  • Working knowledge of
    major accounting software, such as PS Financials, Sun, Oracle.
  • The applicant must be
    highly familiar with cost accounting standards and management of sub-contracts
    and sub-grants to partners.
  • Past exposure and
    experience working on large scale projects, managing teams across multiple
    locations
  • Excellent
    organizational skills with the ability to manage multiple priorities and
    deliver to deadlines
  • Excellent analytical
    skills with good attention to detail
  • Fluency in English
    with proven ability to communicate effectively within a multi-cultural
    environment
  • Demonstrated
    supervisory skills, and ability to work effectively within teams
  • Possess the ability to
    develop and interpret standard financial reports (balance sheet, income
    statements, cash flow).
  • Working knowledge of
    rules and regulations of donors and their application
How to Apply:
All interested applicants should send their updates resumes / CVs, with
covering letters outlining how you meet the person specification and your
current salary information, to Human Resources at
HR.Recruitment@malariaconsortium.org
NB: Only short listed candidates will be contacted within
three weeks of the closing date.
Deadline: 9th September 2014

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