3 United Nations UN Job Positions – Receiving and Inspection Assistants

Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Grade: GL-4
Vacancy Announcement Number: RSCE-2014-R&I-GS-001
Reports to: Receiving
and Inspection Supervisor
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSCE will be achieved through the redeployment of
resources from the regional missions it serves.
Key Duties and Responsibilities: Under the supervision of the Receiving and Inspection Supervisor, located
within the R & I Unit in the Property Management Section, Integrated
Support Services, the incumbent will be responsible for the following:
  • Certify
    Receiving and Inspection report for all items supplied; equipment, fuel
    and lubricant purchased by United Nations for MONUSCO, as well as all
    items transferred from various United Nations missions to MONUSCO. In
    addition, conduct Board of survey for UN assets under write-off.
  • Ensure
    that items received are in accordance with specifications, terms and
    conditions specified in relevant Purchase Order (PO), Letter-of-Assistance
    (LOA) or Contract;
  • Actively
    participate in Receiving and Inspection procedures in Entebbe for delivery
    of ration and other assets as required;
  • Inspect
    and Receive bulk Fuel and Lubricant and prepare the necessary report for
    speedy processing and delivery.
  • Process
    R&I Reports on both UN System: Umoja and Galileo;
  • Send
    R&I and/or discrepancy reports to Procurement, Self-Accounting Unit
    (SAU), Property
  • Control
    Unit (PCIU) as well as UN Headquarter.
  • Responsible
    for all Data entry of non-expendable assets and attractive items into
    Galileo, as well as monitoring the accuracy and comprehensive of all items
    reflected in Galileo.
  • Bar-code
    assets in collaboration with Self Accounting Unit, PCIU and Procurement
    Section in line with new deliveries, storage, technical inspection and
    physical checks.
  • Carry
    out Board of Survey in conjunction with the SAUs, PCIU and Property
    Disposal Unit (PDU) and subsequently prepare the report and update the
    Galileo accordingly;
  • Availability
    to report to work at short notice even during holidays and when required.
  • Perform
    other related task/duties, as required by R & I supervisor or Chief of
    Unit.
Qualifications, Skills and Experience: 
  • The
    ideal candidate for the aforementioned United Nations job must have
    completed a high school diploma or equivalent.
  • A
    minimum of four or more years’ experience in administrative services,
    logistics, inventory, receipt and inspection or related field. 
  • Good
    computer skills, including word and excel is required.
  • Past
    experience in Galileo, Mercury/Umoja, and Business Object Applications is
    desirable.
  • Past
    exposure and experience in Board of Survey technique and application is
    desirable.
Language: English and French are the working languages
of the United Nations. For the post advertised, fluency in oral and written English
is required. Fluency in oral and written French is an added advantage.
Personal Competencies:
Professionalism: Ability to apply knowledge of various
receiving and inspection of goods activities. Show pride in work and in
achievements; demonstrates professional competence and mastery of subject matter;
is conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or
challenges; remain calm in stressful situations;
Communication: speaks and writes clearly and effectively;
listens to others. Correctly interprets messages from others and respond
appropriately; ask questions to clarify, and exhibits interest in having two-way
communication; tailors language , tone, style and format to match audience,
demonstrates openness in sharing information and keeping people
informed.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with
final group decision, even when such decisions may not entirely reflect
own position; shares credit for team accomplishments and accepts joint responsibility
for team shortcomings.
How to Apply: 
All suitably qualified
candidates who wish to join the United Nations in the aforementioned capacity
should submit their applications which should include the following documents:
  • Cover
    Letter (letter of motivation or application letter);
  • The
    United Nations Personal History form (P-11), download
    here
  • Academic
    Certificate(s) and/or High School/Secondary Diploma;
  • Copy
    of birth certificate; or copy of National ID; or copy of Passport.
  • Internal
    candidates must submit the two (2) most recent performance evaluations
    (e-pas)
All applicants are strongly
encouraged to apply by e-mail and must include the Vacancy Announcement
Number and the Job Title:
rsce-hrs-recruitmentservices@un.org
Or send to: RSCE, Entebbe
Support Base, Buku Road, P.O Box 710. Entebbe
All applicants are strongly
encouraged to apply by e-mail and must include the Vacancy Announcement Number
and the Job Title.
Application received after the
established deadline will not be considered.
Deadline:  29th
September, 2014

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