Job Title: Commodity
Officer (2 Job Opportunities)
Officer (2 Job Opportunities)
Organisation: World
Vision
Vision
Reports to: Food Resource Manager
Duty Station: Arua
and Adjumani, Uganda
and Adjumani, Uganda
About WVU:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The
Commodity Officer will offer technical and direct management oversight of the
food aid program at the district level to ensure quality food programming,
systems and procedures and accountability within the framework of World Vision
and the donor standards and guidelines.
Commodity Officer will offer technical and direct management oversight of the
food aid program at the district level to ensure quality food programming,
systems and procedures and accountability within the framework of World Vision
and the donor standards and guidelines.
Key Duties and Responsibilities:
1. Food Aid Programming:
- Offer
management supervision and oversight for the food aid program and track
food aid programming budget and assets at the district level. - Actively
collaborate and coordinate with other
technical staff in areas of food programming research, impact
learning, innovative programming and partnerships as well as the
dissemination of major food programming issues, new ideas and trends,
advocacy and the optimization of food programming for both relief and
development need in the in West Nile region. - Develop
monitoring plan for all food aid in the district and ensure that regular
and rigorous monitoring takes place during implementation. - Track
major trends and findings and take action to ensure project objectives are
accomplished.
2. Supervision of Field
Operation:
Operation:
- Offer
technical oversight through periodic visits to monitor and review all
aspects of the food programming and systems as well as to provide
appropriate feedback and recommendations - Management
of the entire process of distribution planning, food dispatch from the
warehouse to the Food Distribution Point(FDP) , receipt of food at the
FDP, distribution, returns and accounting of losses. - Carry
out un-scheduled and scheduled field visit to observe distribution and
check compliance with set standards. - Ensure
that proper food handling and accountability systems are in place
including the maintenance of all required records, documentation and
installation and operation of Commodity Tracking System (CTS) at the district
level. - Oversee
CTS installation and operationalization at the district level and put in
place proper systems and schedules for review of documents and reports
with a view to ensure compliance with World Vision and donor standards and
guidelines. - Ensure
beneficiary list tally with all supporting documentation (Waybill,
Tracking Inspection Report (TIR), Unloading tally sheet, Distribution
Centre Visit Report (DCVR) & Certificate of food receipt and
distribution).
3. Commodity Reporting: Compile and send monthly and quarterly
narrative reports as per the agreed scheduled with the Donor and National
Office.
narrative reports as per the agreed scheduled with the Donor and National
Office.
4. Management of invoicing
process: Ensure all invoices
plus corresponding backups are submitted to the field donor office in Gulu
within the agreed timeline.
process: Ensure all invoices
plus corresponding backups are submitted to the field donor office in Gulu
within the agreed timeline.
5. Staff Management:Develop and implement a staff capacity
building plan on areas of commodity management, food distribution, and
nutrition and hygiene sensitization in order to meet established standards
through on the job training, reflections and any other appropriate and cost
effective methods.
building plan on areas of commodity management, food distribution, and
nutrition and hygiene sensitization in order to meet established standards
through on the job training, reflections and any other appropriate and cost
effective methods.
6. Coordination and
Networking:
Networking:
- Organize
staff meeting to discuss project implementation as well as challenges and
success. - Actively participate in monthly
management meetings. - Actively
participate in district coordination meetings with donor and other
stakeholders.
Qualifications, Skills and Experience:
- The
candidate should preferably hold a good Bachelor’s degree in social
sciences or development. - Three
to five years post qualification experience, preferably with a busy NGO or
UN agency, in food commodities handling tracking and accounting. - Prior
experience with Commodity Tracking System and or UN World Food Programme
(WFP) Compass system is an added advantage. - Good
working knowledge of WFP regulations pertaining to relief food commodities
tracking accounting and reporting. - Self
starter, who can accomplish the task with minimal or no supervision. - He/she
should be able to manage a team of staff as well as cooperate with other
units. - He/she
must be keen on details and well organized individual. - Must
be a committed Christian, able to stand above denominational diversities.
How to Apply:
All suitably qualified
candidates must send their applications with complete Curriculum Vitae, via
email to: [email protected]. Please address the application to the
People and Culture Specialist (Recruitment) and do indicate the post title in
the email subject line.
candidates must send their applications with complete Curriculum Vitae, via
email to: [email protected]. Please address the application to the
People and Culture Specialist (Recruitment) and do indicate the post title in
the email subject line.
female candidates are particularly encouraged to apply.
Deadline: 24th September, 2014.
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