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• Assist
  and deputise for the Procurement Specialist in the Coordination Function
  for all the procurement activities under the Project.
• Carry
  out the Supervision of Procurement Specialist, ensure that the procurement
  and selection of Consultants guidelines of World Bank are observed and
  adhered to at all stages of procurement process.
• Under
  the Supervision of Procurement Specialist, the Procurement Officer will
  manage issue, receipt and opening of bids, expressions of interest and
  proposals from potential service providers, contractors and suppliers.
• Work
  closely with the Procurement Specialist, participate in Evaluation
  exercises (Expression of Interest, Quotations, bids and Proposals) and
  ensuring adherence to procedures and guidelines.
• Support
  implementing agencies to compile procurement requirements and maintain a
  procurement register
• Verify
  and make available documentation relating to procurement and disposal
  activities of the project for easy use by all interested parties
• Support
  the development, preparation and update of Procurement and Disposal Plan
  of the project beneficiary agencies, and monitor their implementation in
  close liaison with Procurement Specialist
• Offer
  timely technical advice on procurement to the project stakeholders.
• Compile
  and prepare timely submissions for consideration/approval by the Contracts
  Committee
• Provide
  procurement documentation necessary for effecting payment to service
  providers to the finance function of the project.
• Support
  the contract management through monitoring orders of supplies, goods and
  works, progress and delivery schedules and pointing out any shortcomings (
  in delivery, cost, quality and contract administration) to the Procurement
  Specialist
• Prepare
  for review by the Procurement Specialist the procurement progress reports,
  procurement monthly reports and procurement quarterly reports
• Maintain
  complete procurement files and records including all correspondence
  related to procurement activities and ensure that the records are
  safeguarded and properly kept for future reference.
• Assist
  in organising pre-bid or pre-proposal meetings and negotiation meetings.
• Under
  the Supervision of the Procurement Specialist, participate in preparation
  of draft contract agreements for Contracts Committee and clearance of the
  Solicitor General.
• Support
  the Procurement Specialist to verify that Procurement requests are in
  accordance to the approved Procurement Plan.
• Assist
  Procurement Specialist in preparation of general and specific procurement
  notices/ invitation for bids
• Assist
  Procurement Specialist to work closely with Beneficiary Agencies to ensure
  that Terms of Reference or technical specifications are obtained timely
  from relevant Beneficiaries.
• Actively
  participate in the preparation of bidding documents, request for
  proposals, consultant’s shortlists and other documents based on relevant
  procedures for the procurement of goods, Works and on consultant services
  and for the selection of consulting services,
• Under
  the Supervision of the Procurement Specialist, assist in facilitating the
  Post Procurement Reviews (PPR) exercise, and follow up implementation of
  PPR recommendations
• Support
  the Procurement Specialist to Prepare and update the Contract Register and
  ensure completeness of the procurement files and maintain the Contracts
  Register
• Quickly
  report immediately to the Project Coordinator or ED PSFU any noted fraud
  and corruption or governance issues with Procurement staff, Bidders and
  Consultants.
• Perform
  any other lawful duties as may be assigned by the supervisor from time to
  time.

• Well
  monitored Annual Procurement Plans and monthly updates in place
• Well
  maintained Procurement and Contract Register
• Monthly
  procurement reports on performance of the seven beneficiary agencies under
  PSFU

• The
  candidate should an honours’ University degree Procurement, Business
  Administration, Economics, Civil Engineering or other related courses. A
  postgraduate qualification training/diploma in Procurement and supply
  chain management or Procurement and logistics management will be an added
  advantages;
• The
  ideal jobholder must have at least five years of relevant professional
  experience working in a busy environment and at least three years working
  with World Bank funded projects.
• Good
  oral and written communication skills. Should be fluent in English.
• Proven
  integrity and confidentiality in handling public resources and in
  executing duties as demonstrated by the letters from the referees
• Working
  knowledge of the PPDA procurement rules and procedures.
• A
  high level of interpersonal and management skills and ability to work with
  teams in the organisation.
• Ability
  to work under pressure and tight deadlines

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