World Bank Project Careers – Procurement Officer, CEDP at Private Sector Foundation Uganda (PSFU)

Organization: Private
Sector Foundation Uganda (PSFU)
Project Name:
Competitive and Enterprise Development Project (CEDP)
Funding Source: World
Duty Station: 
Kampala, Uganda
Reports to: Procurement
Specialist, CEDP
About CEDP:
The Government of Uganda has
received credit from the World Bank towards implementation of the Competitive
and Enterprise Development Project (CEDP). The project development objective
(PDO) is to improve the competitiveness of enterprises in Uganda through
supporting reforms in priority productive and service sectors geared towards a
better investment climate with particular focus on MSMEs.
The 5 year project comprises of
four major components and will be implemented by seven agencies. However, the
overall coordination of the Project will lie with the Private Sector Foundation
Uganda (PSFU) through a Project Coordination Unit (PCU).
Job Summary: The
Procurement Officer, CEDP will offer technical support for timely
implementation of the procurement process in accordance to the procurement plan
which will guarantee timely acquisition of goods, works and services essential
for project implementation and operations.
Key Duties and Responsibilities: 
  • Assist
    and deputise for the Procurement Specialist in the Coordination Function
    for all the procurement activities under the Project.
  • Carry
    out the Supervision of Procurement Specialist, ensure that the procurement
    and selection of Consultants guidelines of World Bank are observed and
    adhered to at all stages of procurement process.
  • Under
    the Supervision of Procurement Specialist, the Procurement Officer will
    manage issue, receipt and opening of bids, expressions of interest and
    proposals from potential service providers, contractors and suppliers.
  • Work
    closely with the Procurement Specialist, participate in Evaluation
    exercises (Expression of Interest, Quotations, bids and Proposals) and
    ensuring adherence to procedures and guidelines.
  • Support
    implementing agencies to compile procurement requirements and maintain a
    procurement register
  • Verify
    and make available documentation relating to procurement and disposal
    activities of the project for easy use by all interested parties
  • Support
    the development, preparation and update of Procurement and Disposal Plan
    of the project beneficiary agencies, and monitor their implementation in
    close liaison with Procurement Specialist
  • Offer
    timely technical advice on procurement to the project stakeholders.
  • Compile
    and prepare timely submissions for consideration/approval by the Contracts
  • Provide
    procurement documentation necessary for effecting payment to service
    providers to the finance function of the project.
  • Support
    the contract management through monitoring orders of supplies, goods and
    works, progress and delivery schedules and pointing out any shortcomings (
    in delivery, cost, quality and contract administration) to the Procurement
  • Prepare
    for review by the Procurement Specialist the procurement progress reports,
    procurement monthly reports and procurement quarterly reports
  • Maintain
    complete procurement files and records including all correspondence
    related to procurement activities and ensure that the records are
    safeguarded and properly kept for future reference.
  • Assist
    in organising pre-bid or pre-proposal meetings and negotiation meetings.
  • Under
    the Supervision of the Procurement Specialist, participate in preparation
    of draft contract agreements for Contracts Committee and clearance of the
    Solicitor General.
  • Support
    the Procurement Specialist to verify that Procurement requests are in
    accordance to the approved Procurement Plan.
  • Assist
    Procurement Specialist in preparation of general and specific procurement
    notices/ invitation for bids
  • Assist
    Procurement Specialist to work closely with Beneficiary Agencies to ensure
    that Terms of Reference or technical specifications are obtained timely
    from relevant Beneficiaries.
  • Actively
    participate in the preparation of bidding documents, request for
    proposals, consultant’s shortlists and other documents based on relevant
    procedures for the procurement of goods, Works and on consultant services
    and for the selection of consulting services,
  • Under
    the Supervision of the Procurement Specialist, assist in facilitating the
    Post Procurement Reviews (PPR) exercise, and follow up implementation of
    PPR recommendations
  • Support
    the Procurement Specialist to Prepare and update the Contract Register and
    ensure completeness of the procurement files and maintain the Contracts
  • Quickly
    report immediately to the Project Coordinator or ED PSFU any noted fraud
    and corruption or governance issues with Procurement staff, Bidders and
  • Perform
    any other lawful duties as may be assigned by the supervisor from time to
Key Performance Indicators:
  • Well
    monitored Annual Procurement Plans and monthly updates in place
  • Well
    maintained Procurement and Contract Register
  • Monthly
    procurement reports on performance of the seven beneficiary agencies under
Qualifications, Skills and Experience: 
  • The
    candidate should an honours’ University degree Procurement, Business
    Administration, Economics, Civil Engineering or other related courses. A
    postgraduate qualification training/diploma in Procurement and supply
    chain management or Procurement and logistics management will be an added
  • The
    ideal jobholder must have at least five years of relevant professional
    experience working in a busy environment and at least three years working
    with World Bank funded projects.
  • Good
    oral and written communication skills. Should be fluent in English.
  • Proven
    integrity and confidentiality in handling public resources and in
    executing duties as demonstrated by the letters from the referees
  • Working
    knowledge of the PPDA procurement rules and procedures.
  • A
    high level of interpersonal and management skills and ability to work with
    teams in the organisation.
  • Ability
    to work under pressure and tight deadlines
How to Apply: 
All candidates are encouraged
to deliver their application letters, updated curriculum vita and photocopies
of academic and professional certificates to the address below.
Please indicate the position
being applied for on top of the envelope.
The Project Coordinator,
Competitiveness and Enterprise
Development Project (CEDP)
Private Sector Foundation Uganda
Plot 43, Nakasero Road,
P. O. Box 7683, Kampala-
Deadline: 1st September, 2014

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