The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control
• Peace Corps

• Makes
  independent judgment as to the accuracy and propriety of the voucher claim
  presented for payment; ensures that it conforms to the payment provisions
  set forth in the obligation or sub-obligation documents and that it
  complies with Host Country law and U.S. Government standard regulations.
• Rejects incomplete
  or invalid voucher claims and returns the documents to employee, grantee
  or contractors.
• Examination
  includes verification that sufficient funds have been
  obligated/sub-obligated in Phoenix.
• Ensures
  that the request for payment documents are valid and accurate; the
  expenditures presented for reimbursement are consistent with the terms and
  conditions as stated in the contracts or grants; and that they are
  adequately supported by proper and sufficient documentation.
• Ensures
  that travel and program advance requests are approved in accordance with
  Agency Cash Management Policy and the established standard operating
  procedures. Ensures that open advances or bills of collection are promptly
  recovered by application or offset against amount due to payee.
• Ensures
  that administrative approvals, justification and/or additional supporting
  documentation have been obtained prior to processing reclaimed expenses
  against previously suspended or disallowed amounts.
• Examines
  payments and prepares vouchers for recurring and other operating expense
  funded payments.
• Ensures
  that payments are eligible under current USAID guidance and made against
  valid obligations. Analyzes historical payment records of recurring
  expenses and coordinates with the Budget Analyst/OE Accountant to provide
  any necessary increments/adjustments in budgeted/obligated amounts.
• Ensures
  that all bills are paid on time and in full compliance with the
  requirements of the Prompt Payment Act. Assists vendors and Post Kampala
  Interagency sections and employees with the prompt resolution of payment
  problems and/or inquires.

• Corresponds
  with contractors, host government officials, vendors and employees both
  orally and in writing to provide guidance, to interpret the agency’s
  voucher desk-auditing requirements, and/or request additional information
  regarding proposed payments, project technical procedures, interpretation
  of financial terms and condition of contracts, letters of commitment and
  agreement. Examples of technical assistance provided to mission staff and
  outside partners include: Advising CTO/Activity Managers when to start
  processing incremental funding for activities and Cooperative Agreements
  based on close monitoring of pipe and expenditure rates;
• Providing
  guidance on travel advances and liquidations; Responding to queries on
  travel Regulations, Per Diem rates, claims, allowances and other payment
  issues; and Providing guidance to Grantees on Financial Reporting
  Requirements, allowable travel expenses and reimbursement procedures.

• Supports
  the execution of OMB A-123 (Appendix A) audits, Government Management
  Reform Act (GMRA) audits by the Office of the Regional Inspector General
  (RIG), Improper Payment Information Act (IPIA), Federal Managers’
  Financial Integrity Act (FMFIA) reviews, audits of USAID/Uganda
  implementing partners, and similar activities. Such support could include
  transaction testing, assembling supporting documentation for selected
  samples, or participating in field work. The incumbent also participates
  in post-award conferences and pre-award surveys of potential USAID
  Implementing Partners.
• He/she
  assists OFM in complying with all applicable USG and USAID payment rules
  and regulations, including Prompt Pay Act.

• Establishes
  and maintains a work file of obligation/sub-obligation documents and
  subsequent amendments, computation and analysis of work papers of incurred
  costs and fees, advance records and other related correspondences.
• This
  includes contract/grant briefings, disbursement histories, and other
  supporting documentation used during the payment review and examination
  process.
• Provides direction
  to contractors and grantees on current status of payments and exchange
  rate conversions, USAID internal requirements, and terms and conditions of
  the agreement or grant.

• Determines
  correct amounts payable under USAID financed contracts as they relate to
  direct versus indirect costs, final versus provisional overhead rates and
  overhead bases and methods of application.
• Reviews and
  analyzes Certified Fiscal reports submitted by implementing institutions,
  ensuring that budget levels/limitations are fully met and that cumulative
  expense amounts reported are reconciled to the Mission’s accounting database.
  

• The applicant must hold a University degree in
  accounting, auditing, business administration or a related field is
  required.
• At least four years’ progressively responsible experience
  in voucher examination or accounts payables, accounting/auditing or
  related budget and fiscal work is required.
• Specialized training in USAID’s official
  computerized accounting and control system (Phoenix), voucher tracking and
  payment system, American employees’ time and attendance online reporting
  system (webTA) and new AID worldwide automated travel system (E2).
  Centrally organized training courses on USAID payment processing and
  travel voucher examination, internal controls, and financial analysis.
• Language Proficiency: List both English and host
  country language(s) proficiency requirements by level (II, III) and specialization
  (sp/read):
• Good working knowledge of the written and spoken
  English language (Level 3) is required.
• General familiarity with USG accounting
  principles and concepts, financial management and reporting procedures.
  Complete familiarity with relevant US government (ADS, OMB, GAO and
  Treasury Manuals) policies and regulations and the Federal Procurement
  Regulations. A thorough knowledge is required of applicable sections of
  the Foreign Affairs Manual, OMB and Treasury regulations, Government
  Accountability Office Decisions, Travel and Transportation Guides,
  Standardized Regulations, etc.
• Excellent computer skills are required.
• Ability to comprehend and logically, accurately
  and properly apply the voucher examination process and various and
  detailed technical program regulations, terms, and conditions as exist in
  USAID technical programs.
• Must have tact and ability to explain clearly and
  convincingly the rationales for payment disallowances.
• Must have demonstrable analytical and
  decision-making abilities. Ability to work under limited supervision, and
  to organize and prioritize work schedules is also critical.
• The incumbent must also be able to undertake a
  critical review of vouchers, applying technical skills together with
  existing general rules and regulations to each and very voucher submitted
  for payment and liquidation. Excellent interpersonal and customer service
  skills are also required..

• Universal Application for Employment as a Locally
  Employed Staff or Family Member (DS-174) Download
  it Here.
• A current resume or curriculum vitae.
• Candidates who claim US Veterans preference must
  provide a copy of their Form DD-214 with their application. 
  Candidates who claim conditional US Veterans preference must submit
  documentation confirming eligibility for a conditional preference in
  hiring with their application.
• Any other documentation (e.g. essays,
  transcripts/certificates, awards) that addresses the qualification
  requirements of the position as listed above.

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