The Ugandan Jobline

• Under the guidance of the Programme
  Manager, act as the negotiator of Mine Action projects in country on
  behalf of UNOPS. Draft Memorandum of Agreement (MoA), Statement of Works
  (SoW), Contracts and other documents required for project implementation
  in cooperation with UNOPS legal specialists and Portfolio Managers as
  needed.
• Develop a management plan for all UNOPS
  mine action contracts in country including, but not limited to,
  verification of insurance and goods procured, evaluation of
  subcontractor’s personnel qualifications, monitoring delivery of
  contractual terms, certification of reports and payments, and issue of
  contract amendments, verification of services delivered against
  contractual requirements, alignment of specifications and standards.
  Assist in objective oversight over various contract management processes
  and ensure their transparency.
• Assist in developing and implementing
  systems for internal control that would ensure compliance with contractual
  terms and conditions, in collaboration with the operations team.
• Draft recommendations to the portfolio
  Manager for payments upon review of reports and comments from the
  Operations.
• Monitor contract performance against
  agreed benchmarks and through agreed reporting mechanism. Advise senior
  management on any potential issues and recommend remedial actions or
  solutions.
• Assist in developing appropriate contract
  management tools, guidelines and manuals for standardization and knowledge
  sharing purposes.
• Assist in negotiating, within the terms
  and conditions of the contract, solutions to conflicts/problems arising in
  case of poor performance or non-compliance with contractual obligations.
• Assist in engaging and involving
  government counterparts as appropriate, to facilitate contract management
  as well as to contribute to the capacity building plan.
• Convene meetings with contractors to allow
  ample opportunity for the identification and early resolution of potential
  disputes.
• Ensure key meetings and work procedures
  are properly documented and institutionalized.

• Full compliance of procurement
  /contracting activities within UN/UNOPS rules, regulations, policies and
  strategies – and under the direction of Support Services Officer, the
  implementation of harmonized procurement, contracting services and
  elaboration of Statement of Works developed in conjunction with Operations
  and Support Services Departments.
• Assist in UNOPS procurement/contracting
  business processes mapping and elaboration/establishment of internal
  Standards Works Procedures (SWPs) on procurement of services and contract
  management.
• General management and assisting in
  development of contract strategy including tendering processes and
  evaluation, managing the contract and contractor, legal implications.
• Under the guidance of UNOPS NAO MAC and
  supervision of Support Services Officer, assist in the pre-qualification
  and short-listing of bidders, preparations of bids, issuance of bids,
  pre-bid conference, receipt and opening of bids, bid evaluation,
  submission to UNOPS HQCPC (Headquarters Contracts and Property Committee)
  for recommendation of award, contracts negotiations, contract finalization
  and issuance.
• Supports the Support Services Officer in
  international, regional and local bidding processes.
• Realize syntheses of lessons learnt and
  best practices in procurement /contract management.
• Assist in development and implementation
  of a procurement management system in relation to planning, awarding,
  administering and monitoring of all matters related to procurement, in
  accordance with UNOPS Procurement Manual;
• Efficient implementation of a vendor
  database and use of the system to record the listing, updating, evaluation
  and monitoring of performance of service providers and vendors;
• Coordinate with staff conducting
  activities required by the contract including logistical support,
  accreditation, licensing, verification of goods, monitoring of activities
  and performance of the subcontractors.

• Assist in planning, expenditure tracking
  and audit of financial resources, in accordance with UNOPS rules and
  regulations.
• Monitoring of administrative budget
  expenditures and advice to HoSS on the budget status, ensuring that funds
  allocated are not exceeded or that additional funds are allocated when
  required; response to queries on financial and administrative matters.
• Assist in development and implementation
  of a finance management system in accordance with UNOPS Financial Rules
  and Regulations.
• Monitoring and production of Cash Flows on
  regular basis with regards to the ongoing projects and financial
  agreements

• The applicant should posses an advanced University
  Degree (Masters Degree or equivalent) in a related field; or a first level
  University degree (Bachelors Degree or equivalent) in a related field with
  an additional two years’ relevant experience may be accepted in lieu of
  the advanced university degree.
• At least three years’ relevant experience
  in contracts management matters;
• Good working knowledge of UN financial
  rules and regulations is highly desirable;
• Prior experience in project management is
  highly desirable;
• Extensive knowledge of Mine Action highly
  desirable;
• Possess the ability to effectively work in
  a multicultural environment is required;
• Good knowledge of the UN system and
  familiarity with UNOPS procedures is highly desirable; Flexibility and
  adaptability to work under pressure and meet specific deadlines;
• Good working knowledge of MS Office
  applications, including MS Project is required.

• Communication
• Teamwork
• Planning and Organization
• Accountability
• Client Orientation
• Commitment to Continuous Learning
• Technological Awareness
• Managerial Competencies
• Builds strong relationships with clients,
  focuses on impact and result for the client and responds positively to
  feedback
• Consistently approaches work with energy
  and a positive, constructive attitude
• Demonstrates openness to change and
  ability to manage complexities
• Shows mentoring as well as conflict
  resolution skills

• Knowledge Management and Learning
• Promotes knowledge management and a
  learning environment in the office through personal example
• Actively works towards continuing personal
  learning and development in one or more Practice Areas, acts on learning
  plan and applies newly acquired skills
• Development and Operational Effectiveness
• Solid knowledge in contracts, asset
  management and procurement, information and communication technology,
  general administration
• Ability to adapt and engage in
  implementation of new systems (business side), and affect staff
  behavioural/ attitudinal change

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