Etihad Airways Admin Customer Service Careers – Office Coordinator

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Job Title: Office Coordinator
Organisation: Etihad Airways
Duty Station:  Entebbe, Uganda
About Etihad:
Etihad Airways has experienced success and has received a range of awards that reflects our position as one of the world’s leading premium airline brands, this includes ‘World’s Leading Airline’ at the World Travel Awards for five consecutive years in 2009, 2010, 2011, 2012 and 2013. Etihad Airways, the national airline of the United Arab Emirates, has in just ten years established itself as the world’s leading airline. “Etihad” is the Arabic word for “union”. Set up by Royal (Amiri) Decree in July 2003, Etihad commenced commercial operations in November, 2003, and has gone on to become the fastest growing airline in the history of commercial aviation.
Job Summary: The Etihad Airways Office Coordinator will have the responsibility of  setting  up and then managing the office functions and associated administration supporting station management. This would also include infrastructure maintenance, purchasing and services supporting the operation. Handle correspondence and performing projects that could be of a confidential nature, which must be maintained at all times.
Key Duties and Responsibilities: 
  • Process and quickly respond to and/or distribute enquiries, phone calls, emails & correspondence as appropriate, keeping an accurate log & ensuring follow-up action is taken.
  • Actively coordinate and assist with the organization of conferences/meetings/training.
  • Devise, update & maintain the office filing system.
  • Maintain office supplies, e.g. stationery, marketing & promotional materials, giveaways etc., keeping a stock record & ordering replenishments to maintain stock levels.
  • Maintain administrative records for leave, absence and duty travel. Coordinates the airport security passes and car park passes.
  • In charge of providing HR support for staff; updating staff database ensuring confidentiality.
  • Compile and prepare reports such as daily, weekly reports and controls the station petty cash; overseeing baggage claims and concluding the financial aspects.
  • Perform special projects as assigned
  • Coordinates invoices with Finance, safe audit, Purchase Orders and monitors expense claims.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Etihad Airways Office Coordinator job should possess a diploma level preferably in secretarial and/or administration courses
  • At least two to three years related experience preferably in an aviation or customer service environment.
  • Excellent written and verbal English communication skills
  • High computer literacy
  • Excellent creative writing skills
How to Apply: 
All candidates who are interested in working with the aviation industry with Etihad Airways should Apply Online by clicking the web link below.
Deadline: 30th August, 2014
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