Job Title: Administrative
Assistant
Assistant
Organisation: Living Earth Uganda (LEU)
Project Name: Improving Access to youth employment in
Western Uganda
Western Uganda
Funding Source: DFID and European Union
Duty Station: Hoima, Uganda
Reports to: Project Manager
About LEU:
Living Earth Uganda (LEU) a natural resources and environmental
management NGO based in Uganda in partnership with Living Earth Foundation, UK,
have secured funding from European Union and DFID to deliver a project titled
Jobs and Oil: Improving Access to women’s and youth employment in Western
Uganda. The project is designed to support communities affected by the incoming
oil and gas industry in Hoima and Buliisa Districts, Western Uganda and at
national policy level.
management NGO based in Uganda in partnership with Living Earth Foundation, UK,
have secured funding from European Union and DFID to deliver a project titled
Jobs and Oil: Improving Access to women’s and youth employment in Western
Uganda. The project is designed to support communities affected by the incoming
oil and gas industry in Hoima and Buliisa Districts, Western Uganda and at
national policy level.
Job Summary: The
Administrative Assistant will be mainly responsible for maintenance of an
efficient office support function, including but not limited to the petty cash
management, procurement, mail, telephone and communication operations,
transport services, travel arrangements and hotel accommodation for project
staff visits. The job holder is responsible for the smooth and effective
running of administrative requirements of all project operations.
Administrative Assistant will be mainly responsible for maintenance of an
efficient office support function, including but not limited to the petty cash
management, procurement, mail, telephone and communication operations,
transport services, travel arrangements and hotel accommodation for project
staff visits. The job holder is responsible for the smooth and effective
running of administrative requirements of all project operations.
Key Duties and
Responsibilities:
Responsibilities:
- Cordially receive request and place orders
for office supplies, stationery and other office requirements and ensuring
effective cost controls are in place for this process. - Make sure that all services (i.e.
telephone, water, power, project vehicles, photocopying machines, etc.)
are available at all times and in good working condition. - Responsible for utilities and stationery
management and control: Monitor consumption, stock and re-order levels;
and distribution of resources. - Responsible for petty cash management, and
any other expenditures with respect to the project office activities in
accordance to LEU financial policies and procedures - Follow up to ensure that goods and
services ordered are received as specified - Ensure that office premises are kept clean
to provide staff with a conducive working environment. - Assist in the processing of payments to
project suppliers under the supervision of Finance Officer. - Managing the office filing system
including opening, indexing, storage, retrieving, moving and recording of
files. - Maintaining files in proper order and
classification and in accordance with secrecy and office procedures. - Responsible for maintaining project office
assets and the assets register. - Arranging for meetings and taking minutes.
- Assist in the organization of and participate
in Public Relations events. - Carry out any other duties and
responsibilities assigned from time to time by your supervisor.
Qualifications, Skills and
Experience:
Experience:
- The candidate should preferably hold a
Bachelor’s degree in Business Administration, Development studies,
Bachelor of Commerce or any other relevant fields. - A minimum of two years’ experience in
similar position. - Past experience in project activities is an added advantage.
- Possess the ability to work in a complex
environment, with short deadline - Excellent communication skills (both
spoken and written) and ability to work closely with the community. - Computer literacy skills with work
experience using MS Office applications. - High degree of flexibility and
adaptability - The ideal candidates should exhibit high
professionalism and confidence - Also be highly self-motivated, experienced
and committed team players - Preferably, the candidates should be
resident in the areas of the indicated duty stations - The person should be willing to travel
within the region from time to time.
How to Apply:
All suitably qualified job seekers should send their applications and
resumes to: The attention of the Executive Director, Living Earth Uganda, Plot
11 Tayali Drive, Hoima Town and Plot 409, Canon Njuba Road Nakulabye, P. O. Box
28694. Kampala, Uganda or via E-mail to [email protected]
copied to [email protected]
resumes to: The attention of the Executive Director, Living Earth Uganda, Plot
11 Tayali Drive, Hoima Town and Plot 409, Canon Njuba Road Nakulabye, P. O. Box
28694. Kampala, Uganda or via E-mail to [email protected]
copied to [email protected]
Deadline: Friday, 15th August 2014 by 5PM
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