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• Manage visitors to and out of the Deputy Chairpersons
  and Authority Members offices
• Manage appearance of and order in the
  office of the Deputy Executive Chairperson including ordering replacement
  of furniture & equipment
• In liaison with cleaners ensure that the
  offices under her / his control are regularly cleaned and well arranged
• Make sure comfortable sitting and waiting
  for incoming visitors to Deputy chairpersons and Directors office
• Directing visitors to appropriate action
  officers
• Answer calls, take electronic messages,
  direct calls
• Carry out word processing and formatting
• Stand in for Senior Administrative Secretary
  in case of need
• Opening up and maintaining the required
  manual and electronic files / folders in the office of the Deputy
  Chairperson and Authority Members
• Directing to action points the Authority
  Official email address incoming mail / information
• Ascertain meeting & workshop venues
  for meetings conducted by the Deputy Chairperson and Authority Members
• Ascertain the scheduled times and calendar
  dates
• Write correspondences and take minutes on
  request and Write reports on request
• Circulate agendas, programs and action
  points to relevant officers
• Liaise with administration in preparation
  of required logistics or refreshments for meetings as needed
• Making requisitions for Deputy chairperson
  or Authority Member as requested
• Work in liaison with travel agents and
  liaising with administration in the processing of visas for Deputy
  Chairperson and Authority Members offices
• Confirming departures, stopovers and
  arrivals as communicated by travelling member
• Keeping safely keys and passwords/
  avoiding un authorized access
• Reporting faults on office equipment to or
  responsible person
• Arranging the equipment and furniture in
  office of the Deputy Chairperson and Authority Members offices in an
  appeasing order
• Perform any other lawful duties as
  assigned by the Deputy Chairperson, Authority Members

• Conducting high profile reception to the
  office of the Deputy Chairperson and Authority Members
• Keeping up to date appointments of the
  Deputy Chairperson and Authority Members
• Managing electronic and Manual records and
  information enroot office of the Deputy Chairperson and Authority Members
• Taking and typing minutes of meetings
• Ensuring that the offices of the Deputy
  Chairperson and Authority Members are clean and well arranged.
• Ensure maintenance, update and Security of
  files in offices under her / his control
• Coordinating meetings where the office of
  the Deputy Chairperson and Authority Members are involved
• Handling internal and External
  correspondences enroot the office of the Deputy Chairperson and Authority
  Members
• In liaison with the Senior Administrative
  Officer coordinate processing of documents and other requirement for
  foreign travels
• Ensure safety of Equipment, Furniture and
  Records under control of the Deputy Chairperson and Authority Members
  Offices

• The Administrative Secretary should hold
  an Honors degree; in Secretarial studies, Administrative and Secretarial
  Studies, Bachelor of Office and  Information
  Management or equivalent but relevant degree from a recognized University.
• Computer literacy skills i.e. Knowledge in
  Microsoft Office or a similar set of computer application packages.
• High profile demonstrated and varied
  experience and substantive knowledge of at least Six (6) years as
  administrative Secretary or similar work in a reputable
  development-oriented institution / organization involving management and
  administration of cross-functional activities
• Possession of a Post graduate
  qualifications in relevant field is an advantage
• Certification in fields relevant to the
  job preferred 

• The preferred method of applications
  delivery is physical delivery through the NPA Front Desk / Reception.
  However, candidates using post office should  post early enough to avoid late
  deliveries and receipts beyond the closing date
• Shortlisted candidates shall be notified
  through their email addresses and phone contacts indicated on the
  application or CV.
• Unless the probationary period is waived
  by the appointing authority, the successful candidates will be offered a
  three year contract with probationary appointment(s) of 6 months

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