NITA-U Admin Careers – Executive Personal Assistant to The Executive Director

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Organisation: National Information Technology Authority – Uganda (NITA-U)
Duty Station: Kampala, Uganda
About NITA-U:
National Information Technology Authority – Uganda (NITA-U) is under the general supervision of the Minister of Information and Communication Technology (MoICT). The supreme governing body of NITA-U is the Board of Directors. The NITA-U Board of Directors is appointed by the Minister of Information and Communication Technology and constituted as the governing body of the Authority. The Board is fully constituted.
Job Summary: The Executive Personal Assistant To Executive Director will offer versatile coordination and administrative support to the Executive Director.
Key Duties and Responsibilities: 
  • Support the preparation of Technical, Management and Board papers as applicable;
  • Maintaining confidential manual and electronic filing systems;
  • Providing office administration,
  • Responsible for planning and coordination services to Executive Director;
  • Identifying and summarising key issues that requires priority attention;
  • Ensuring implementation of record management systems;
  • Receiving and dispatching documents (both normal mails and electrical mails;
  • Arrange and maintain records of meetings, workshops and conferences;
  • Update the Executive Director’s official diary, arrange travels both within and outside the   country and schedule appointments;
  • Managing facilities, equipment and consumables in the Executive Director’s office;
  • Responsible for all office correspondences including replies to letters/queries on behalf of the Executive Director;
  • Attending to the relevant official visitors and directing them accordingly in liaison with the reception official.
Qualifications, Skills and Experience: 
  • The candidate should hold a bachelor’s degree in Business Studies, Business Computing, Information Technology, Computer Science and Information Systems from a recognized University.
  • A post graduate qualification or internationally recognized professional qualification in the relevant field is of added advantage;
  • A minimum of three years’ experience working as Executive Personal Assistant, Business analyst, Customer care officer or Administrative officer or similar position with a reputable public or private commercial donor funded organization.
  • Computer literacy skills (Office based applications);
  • Excellent organizing and coordination skills;
  • Confidentiality, Diligence & Reliability;
  • Hands on office administration and secretarial skills;
  • Excellent typing skills;
  • Good time managing skills;
  • Excellent  interpersonal skills;
  • Excellent customer relations skills.
Personal Competencies:
Technological Awareness: Keeps breast of available technology. Understands applicability and limitations of technology. Actively seeks to apply technology to appropriate tasks in the Executive Director’s office. Shows willingness to learn new technology.
Professionalism: Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Is motivated by professional rather than personal concerns.
Confidentiality and Integrity:  Demonstrates confidentiality and the values of NITA-U in daily activities and behaviours.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect.
Organising, Planning and coordinating: Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Monitors and adjusts plans and actions as necessary.  Demonstrates ability to multi task and handle urgent tasks. Able to proof read and summarise technical briefs for
How to Apply: 
All interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to complete and submit their application form (which can be down loaded from here), with a cover letter, supported by curriculum vitae, copies of certificates and testimonials, and must specify day time telephone contact, postal and email addresses of both the applicant and three referees, to the address below.
The Executive Director,
National Information Technology Authority – Uganda (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
 Or via email: hr@nita.go.ug
Applicants must also submit with their application verifiable evidence supporting previous relevant appointments such as appointment letters and employment contracts. No application will be accepted without a duly completed and signed standard application form (referred to above).
Deadline: 1st September, 2014 (Not later than 17.00 hrs. Local Time)
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