2 International NGO Finance Assistant Cashier Careers – Mercy Corps

Organisation: Mercy
Corps
Duty Station:  Kitgum and Moroto, Uganda
About Mercy
Corps
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprises of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda.
Job Summary: The Finance
Assistant Cashier will mainly be responsible for all financial functions in
Uganda, including accounting, payments and banking, payroll, budgeting,
financial reporting, and grant financial management and compliance. The Mercy
Corps Finance Department ensures compliance with donor regulations as well as
Mercy Corps’ internal policies and procedures. In its role as a support to the
Programs and other Departments, the Finance Department provides timely reports
and assistance to all departments, senior management and HQ to ensure that
financial resources are used efficiently and effectively
Key Duties and
Responsibilities: 
  • Follow all Mercy Corps policies,
    procedures, grant compliance and documentation requirements.
  • Implement and Make sure all Mercy Corps
    FFM, procurement, assets mgt, HR policies and procedures are implemented.
  • Implement and Make sure all respective
    donors and local Gov’t rules and regulations are respected.
  • Keep the office safe, safe keys, cash and
    other assets in a secure and protected place.
  • Keep record of all cash, bank and advances
    on excel worksheet, update every day and reconcile daily.
  • Do cash counts weekly and whenever needed
    by Finance Officer, Finance Director, Country Director and official
    auditors directed by the supervisor..
  • Print all payment vouchers and match with
    the documents and file.
  • Disburse or receive authorized cash or
    bank payments and receipts.
  • Ensure all required documents are
    attached; calculations are correct, appropriate approvals and reviews made
    per the AAM before payment of any cash or bank payments.
  • Enter all transactions to the accounting
    software under the supervision of the finance officer whenever required.
  • Ensure compliance and adherence with
    GAAPs, Ugandan and US laws and standard accounting practice.
  • Code all expenditures following the
    standard chart of accounts, coded budget and record to the accounting
    software or recording system daily and ensure weekly review and posting.
  • Match invoices/receipts with payment
    vouchers, GRN and other required documents.
  • Prepare cash, bank and advances
    reconciliations and submit for review/approval every week and monthly.
  • Ensure all income taxes, withholding
    taxes, VAT and other taxes are withheld and paid accordingly.
  • Keep all finance documents and reports are
    properly filed, labeled and stored in a clear and easily accessible manner
    following FFM.
  • Be adaptable and flexible to take new
    tasks and new assignments as requested from time to time.
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps and to not jeopardize its humanitarian mission.
Qualifications, Skills and
Experience: 
  • The ideal candidate should hold a Diploma
    or advanced certificate or equivalent in accounting or finance is
    required.
  • Two or more years’ experience in cashier,
    finance assistant and accounting
  • International NGO/PVO experience is
    preferred.
  • Accounting skills and experience in
    general ledger, journal entries, payroll, cash/bank management
  • Computer literacy skills in MS Office
    programs, particularly Excel and accounting software experience.
  • Excellent oral and written English skills
  • Willingness to travel to Mercy Corps
    offices and take temporary assignments
How to Apply:
All suitably qualified and interested candidates should send
their applications including a cover letter clearly stating your salary
requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to the  Human
Resource Manager, Kampala Head Office in Nsambya Estate Road, Kampala Head
Office in Nsambya on Plot 1102 Nsambya Estate Road. Kampala, Uganda. E-mailed
applications with cover letter to: mcuganda@ug.mercycorps.org will
also be accepted. 
NB: Only short-listed candidates will be
contacted by Mercy Corps. Female Candidates are encouraged to apply.
Deadline: Friday, 22nd August, 2014

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