Job Title: People
and Culture (HR) Assistant
and Culture (HR) Assistant
Organisation: World Vision
Reports to: People and Culture Director
Duty Station: Kampala, Uganda
About WVU:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children, families
and communities to overcome poverty and injustice in over 40 districts of
Uganda. World Vision is committed to the protection of children and does
not employ people whose background is not suitable for working with children.
All employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our
Vision for every child, Life in all its fullness. Our prayer for every Heart,
the will to make it so.”
Advocacy Non-Government Organization dedicated to working with children, families
and communities to overcome poverty and injustice in over 40 districts of
Uganda. World Vision is committed to the protection of children and does
not employ people whose background is not suitable for working with children.
All employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our
Vision for every child, Life in all its fullness. Our prayer for every Heart,
the will to make it so.”
Job Summary: The People and Culture (HR) Assistant will
offer secretarial, administrative and coordination support to the division by
developing and maintaining office systems and procedures, in line with the
division strategy in order for the division to achieve the goals of the
organization.
offer secretarial, administrative and coordination support to the division by
developing and maintaining office systems and procedures, in line with the
division strategy in order for the division to achieve the goals of the
organization.
Key Duties and
Responsibilities:
Responsibilities:
1. Information Management:
- Receives, screens and presents to the
supervisor information or data on which she bases her decisions. This includes incoming letters and other
documents from other divisions and/or outside of World Vision. - Follow up feedback on the mails for
appropriate action. - Quickly respond to all general inquiries
of the division - Attend to phone calls to the division
2. Management of Meetings:
- Book meeting venue and communicate meeting
details including date, time and agenda. - Book interview venues, requisition for
money for facilitation for panel. - Prepare material/stationery for meetings
- Request for vehicle to facilitate the team
where necessary - Prepare minutes for meetings attended
- Prepare interview documents e.g.
Application and registration forms. - Invigilate written tests during practical
interviews.
3. Customer Care: Receives all visitors/clients coming in the
Division and directs those who do not warrant seeing the supervisor to other
managers.
Division and directs those who do not warrant seeing the supervisor to other
managers.
4. Communication: Ensures good flow and appropriate action on
correspondence and documents from the supervisor’s office to other department.
correspondence and documents from the supervisor’s office to other department.
5. Staff Files:
- Management of staff files
- Open files for new staff
- Process and file all documents for staff
- Staff Letters: Process staff letters. These include: Contract appointments, Transfers,
End of Contracts, Acceptance of resignation, Letters of Undertaking
(loans), Application for passports and visa, Application for opening new
accounts and Invitation letters (for visitors) - Attend and participate/lead in daily
devotions and weekly Chapel services.
6. Others: Liaise with
procurement and services providers to provide new Identity cards for staff
procurement and services providers to provide new Identity cards for staff
Qualifications, Skills and
Experience:
Experience:
- The HR Assistant should hold a Bachelor’s Degree
in Office and Information Management/Science, Secretarial duties, Office
Management Science or Human Resource Management - At least three years’ experience in related job roles
- Good Customer Care skills
- Excellent planning and organizational
skills - Good Interpersonal skills
- The applicant should be accurate and
organized at work. - Possess the ability to work in a team to
achieve excellence in execution, committed, accountable and passionate
about the work we do. - Commitment to World Vision mission and
partnership values and sensitivity to its various expressions across
cultures and denominations. - Track record demonstrating high integrity,
reliable and dependable - Good networking and influencing skills
- Ability to work with minimal supervision
- Computer literacy skills
- Must be a committed Christian, able to
stand above denominational diversities.
How to Apply:
All suitably qualified
candidates must send their applications with complete Curriculum Vitae, via
email to: [email protected]. Please address the application to the
People and Culture Specialist (Recruitment) and do indicate the post title in
the email subject line.
candidates must send their applications with complete Curriculum Vitae, via
email to: [email protected]. Please address the application to the
People and Culture Specialist (Recruitment) and do indicate the post title in
the email subject line.
NB: Qualified
female candidates are particularly encouraged to apply.
female candidates are particularly encouraged to apply.
Deadline: Wednesday, 9th July, 2014
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