Job Title: Operations Officer
Organisation: WellShare
International
International
Duty Station: Kampala, Uganda
About WellShare:
WellShare International is an international U.S.-based non-governmental
organization headquartered in Minneapolis, Minnesota whose mission is to
improve the health of women, children and their communities around the world.
WellShare is currently implementing the Scaling Up HIV/AIDS Prevention (SHAP)
and Arua District Partnership for HIV/AIDS and Family Planning Integration
(AD-HAFPI) projects in Arua District.
organization headquartered in Minneapolis, Minnesota whose mission is to
improve the health of women, children and their communities around the world.
WellShare is currently implementing the Scaling Up HIV/AIDS Prevention (SHAP)
and Arua District Partnership for HIV/AIDS and Family Planning Integration
(AD-HAFPI) projects in Arua District.
Job Summary: The Operations
Officer will be responsible for the organization and coordination of all
operational activities, including administrative, financial, procurement and
logistical duties for the WellShare Arua Field Office.
Officer will be responsible for the organization and coordination of all
operational activities, including administrative, financial, procurement and
logistical duties for the WellShare Arua Field Office.
Key Duties and
Responsibilities:
Responsibilities:
- Manages field office financial activity,
including generating monthly financial reports (funds request, expense
tracking, budget vs. expense monitoring, cash counts) according to
internal guidelines and deadlines; - Oversees field office payments, ensures
security of financial transactions, executes banking transactions, and
maintains records accountabilities - Ensures that staff members understand and
adhere to WellShare financial policies and procedures, through mentoring
and training as needed. - Manages and supervises Arua field office
support staff (driver, office attendant, guards). - Acts as point person for all procurement
at the field office; including raising purchase requisitions, raising
requests for quotations, conducting bids analysis and issuing purchase
orders. - Assists the Program Manager to ensure
organizational and sub-partner compliance at district level with donor
contracts and GOU laws and funds accountability and monitoring - Coordinates with Operations Manager to
manage field office vehicle fleet, manages fixed assets, information and
technology (IT) in field office, including protecting IT resources, etc - Organizes district logistics, including
travel, vehicles, and trainings.
Qualifications, Skills and
Experience:
Experience:
- The applicant must hold a Bachelor’s
degree in Business Administration, Project Administration/Management,
Accounting, or related field. - At least three years’ experience executing
operational, administrative and financial duties, preferably for an
international non-governmental organization in Uganda. - Past exposure and experience budgeting and
planning; applied knowledge of- field-level accounting and budget
monitoring; - Extensive knowledge of USG rules and
regulations. - Proven ability to produce high-quality
written documents, including reports to line managers, senior management,
and project stakeholders. - Advanced computer skills, including
Microsoft Office products (Excel essential), email, and QuickBooks
accounting software (required). - Leadership and/or supervisory experience
preferred. - Fluency in English (written & spoken);
proficiency in local language, preferably Lugbara.
How to Apply:
All candidates are encouraged to submit a cover letter, resume, salary
history and salary expectations, and three professional references (including
current supervisor) by email (preferred) to: [email protected]
with the position name in the title of the email, or to attn.: Program Manager
Plot 17, Mount Wati Avenue, Arua Hill Division, Arua Town, Uganda.
history and salary expectations, and three professional references (including
current supervisor) by email (preferred) to: [email protected]
with the position name in the title of the email, or to attn.: Program Manager
Plot 17, Mount Wati Avenue, Arua Hill Division, Arua Town, Uganda.
Deadline: Friday, 25th
July, 2014
July, 2014
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