Job Title: Logistics
Assistant
Assistant
Organisation: The International Committee of the Red Cross
(ICRC)
(ICRC)
Duty Station: Kampala, Uganda
Reports to: Head of Logistics
About ICRC:
The International Committee of the Red Cross (ICRC) is a neutral and
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
1. Administrative Management of the Order Chain:
- Process all Requisition Orders (RO) and
verifying all data on incoming ROs in the Field Supply System (FSS)
Database and ensures validation of ROs by relevant Department heads - Manage and update records in the Supply
Chain Management (SCM) database and all related spread sheets for
Suppliers, Purchase Orders (PO) and invoices - Manage all documentation, filing and
archives in regards to orders (ROs, POs) - Prepare and verify all documentation for
payment of invoices
2. Stores work and Responsibilities:
- Ensure that warehouses are kept clean and
meet safety standards all the time - Supervise and maintain an appropriate
access to goods - Ensure proper stock management in the
warehouse including physical stock checks. - Regularly check and update bin cards,
stock-cards, etc. and update FSS database. - Actively coordinate cargo dispatch with
supervisor and prepare way bills, packing lists, etc. - Manage loaders and casual workers in the
stores.
3. Statistics for the Logistics Department:
- Compile and prepare monthly and annual
reports, - Reconcile statistics and submit
documentation for the Audit department.
4. IMPEX (Import & Export) Activities:
- Process goods for transit/import/export
and clearance formalities - Work closely with relevant Government
departments to handle taxes and exemptions for goods - Follow up closely customs and clearing
agents to facilitate smooth cargo clearance.
5. Other Logistics Tasks:
- Prepare logistics documents, letters,
selection tables, POs and suppliers follow-up, when required. - Carry-out general purchases for local
consumption
Qualifications, Skills and
Experience:
Experience:
- The applicant must
hold a Good University degree in Logistics, stores, supply chain management
or related field - At least two to three
years’ work experience in a logistics department or environment - Good planning,
organizational and analytical skills - Excellent
communication and interpersonal skills - Computer literacy
skills, especially in Excel & Word - Very good command of
spoken and written English - High sense of
responsibility and ability to take initiative and to work independently - Ability to work within
deadlines and sometimes under stressful conditions - Good driving skills
with a valid driving permit with B and DM Classes - Flexibility and
willingness to work outside working hours and duty station - Excellent reporting
skills
How to Apply:
All candidates interested in working the ICRC, The International
Committee of the Red Cross (ICRC), will have to send their handwritten
applications with a detailed CV indicating email and phone contacts, copies
(not originals) of academic and work certificates, indicating a minimum of two
professional referees. All applications should be marked “Logistics Assistant”
and addressed to the: Administrator in a sealed envelope should be delivered to
the following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue,
Kololo, Kampala.Uganda.
Committee of the Red Cross (ICRC), will have to send their handwritten
applications with a detailed CV indicating email and phone contacts, copies
(not originals) of academic and work certificates, indicating a minimum of two
professional referees. All applications should be marked “Logistics Assistant”
and addressed to the: Administrator in a sealed envelope should be delivered to
the following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue,
Kololo, Kampala.Uganda.
Deadline: 30th July 2014
NOTE:
- Register your
application with the receptionist (or Security guard, during out of office
hours) and receive a reference number for tracking your application. - Only applications that
fulfill the criteria stated above will be considered. Applicants not
contacted by 8th August 2014 should consider
their applications unsuccessful’ - No payments are
required or accepted for this process and any canvassing will lead to
disqualification.
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