The International Committee of the Red Cross (ICRC) Jobs – Logistics Assistant

Job Title: Logistics
Assistant
Organisation: The International Committee of the Red Cross
(ICRC)
Duty Station:  Kampala, Uganda
Reports to: Head of Logistics
About ICRC:
The International Committee of the Red Cross (ICRC) is a neutral and
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
1. Administrative Management of the Order Chain:
  • Process all Requisition Orders (RO) and
    verifying all data on incoming ROs in the Field Supply System (FSS)
    Database and ensures validation of ROs by relevant Department heads
  • Manage and update records in the Supply
    Chain Management (SCM) database and all related spread sheets for
    Suppliers, Purchase Orders (PO) and invoices
  • Manage all documentation, filing and
    archives in regards to orders (ROs, POs)
  • Prepare and verify all documentation for
    payment of invoices
2. Stores work and Responsibilities:
  • Ensure that warehouses are kept clean and
    meet safety standards all the time
  • Supervise and maintain an appropriate
    access to goods
  • Ensure proper stock management in the
    warehouse including physical stock checks.
  • Regularly check and update bin cards,
    stock-cards, etc. and update FSS database.
  • Actively coordinate cargo dispatch with
    supervisor and prepare way bills, packing lists, etc.
  • Manage loaders and casual workers in the
    stores.
3. Statistics for the Logistics Department:
  • Compile and prepare monthly and annual
    reports,
  • Reconcile statistics and submit
    documentation for the Audit department.
4. IMPEX (Import & Export) Activities:
  • Process goods for transit/import/export
    and clearance formalities
  • Work closely with relevant Government
    departments to handle taxes and exemptions for goods
  • Follow up closely customs and clearing
    agents to facilitate smooth cargo clearance.
5. Other Logistics Tasks:
  • Prepare logistics documents, letters,
    selection tables, POs and suppliers follow-up, when required.
  • Carry-out general purchases for local
    consumption
Qualifications, Skills and
Experience: 
  • The applicant must
    hold a Good University degree in Logistics, stores, supply chain management
    or related field
  • At least two to three
    years’ work experience in a logistics department or environment
  • Good planning,
    organizational and analytical skills
  • Excellent
    communication and interpersonal skills
  • Computer literacy
    skills, especially in Excel & Word
  • Very good command of
    spoken and written English
  • High sense of
    responsibility and ability to take initiative and to work independently
  • Ability to work within
    deadlines and sometimes under stressful conditions
  • Good driving skills
    with a valid driving permit with B and DM Classes
  • Flexibility and
    willingness to work outside working hours and duty station
  • Excellent reporting
    skills
How to Apply:
All candidates interested in working the ICRC, The International
Committee of the Red Cross (ICRC), will have to send their handwritten
applications with a detailed CV indicating email and phone contacts, copies
(not originals) of academic and work certificates, indicating a minimum of two
professional referees. All applications should be marked “Logistics Assistant”
and addressed to the: Administrator in a sealed envelope should be delivered to
the following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue,
Kololo, Kampala.Uganda.
Deadline: 30th July 2014
NOTE:
  • Register your
    application with the receptionist (or Security guard, during out of office
    hours) and receive a reference number for tracking your application.
  • Only applications that
    fulfill the criteria stated above will be considered. Applicants not
    contacted by 8th August 2014 should consider
    their applications unsuccessful’
  • No payments are
    required or accepted for this process and any canvassing will lead to
    disqualification.

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