Job Title: Programme Coordinator
Organisation: African Prisons Project (APP)
Duty Station: Kampala, Uganda
About APP:
The African Prisons Project (APP) is a group of people passionately
committed to improving access to healthcare, education, justice and
rehabilitation for prisoners in
committed to improving access to healthcare, education, justice and
rehabilitation for prisoners in
Africa. We aim to restore the dignity of those we serve by helping to
provide humane conditions and services which help them to regain their dignity.
We build and refurbish prison medical and educational facilities to provide
innovative services and work to change the attitudes of the societies we serve
when it comes to criminal justice issues.
provide humane conditions and services which help them to regain their dignity.
We build and refurbish prison medical and educational facilities to provide
innovative services and work to change the attitudes of the societies we serve
when it comes to criminal justice issues.
Job Summary: The Programme
Coordinator will support the Country Director in the programme management and
strategy delivery of APP’s thematic areas of Health, Education and Access to
Justice providing leadership and assistance to the programme leads in the above
areas.
Coordinator will support the Country Director in the programme management and
strategy delivery of APP’s thematic areas of Health, Education and Access to
Justice providing leadership and assistance to the programme leads in the above
areas.
Key Duties and
Responsibilities:
Responsibilities:
- Oversee all programme operations in
Uganda, compliance and make appropriate improvements including line manage
the Programme Coordinators in accordance to APP’s policies and procedures. - Significantly contribute to the Line
management of staff within the programme areas. - Generating new project ideas and
fundraising for new programme areas - In charge of quality control of programme
activities including M&E implementation across all programmes. - Responsible for Grants and financial
planning, management and reporting in all programme areas working with programme
leads. - Actively contribute to SMT providing
programme and risk management information as well as delivering on the
programmes work plan and budget.
Program Operations:
- Take lead of APP’s program design,
proposal development and reporting for current and future projects
ensuring the implementation of the programmatic strategies, technical
quality assurance and best practices are recorded, captured and reported. - Ensure that all programmes comply to donor
and APP administrative and reporting requirements. - Work closely with the UK office sharing
program design, implementation and reporting functions are completed in
accordance with deadlines and undertake report editing where necessary. - Technically support in drawing up plans,
proposals, and budgets for new projects and extensions of projects
ensuring that they are informed by needs assessments prior to fundraising. - Support the Country Director in
identifying new areas of need and potential areas for project development
and donor funding in Uganda. - Ensure regular communications are
maintained between the field sites and Head Quarters in Kampala. - Travel to the project in country as per
APP’s needs - Ensure that upcountry programme
operational procedures are complied with and updating of field level procedures
as required. - Ensure that security for upcountry staff
is ensured and field site security guidelines are reviewed at least
quarterly as well as all security incidents are appropriately recorded and
reported by project /programme managers. - Notify the country director of any
increases outbreaks of insecurity, health disease or other significant
event in the fields and advise on specific actions that should be taken
including monitoring of changes to security which will affect programme
and donor environment. - Take lead in designing donor visits.
- Technically support team members
professionally and monitor and support stress management.
Line management :
- Offer technical advice and assistance to
Programme Managers regarding their budgets on project spending and
budgeting where necessary - Maintain good team communication, engender
good team dynamics and take remedial action when problems occur - Conduct appraisals according to APP’s
Human Resource procedures for programme staff - Work closely with CD, ensure all new team
members are adequately briefed on arrival in the field, and departing team
members are debriefed post field activity. - Work with CD to maintain up-to-date job
descriptions for programme staff and prepare and maintain job descriptions
for all staff where appropriate. - In charge of recruitment of programme
staff. - Ensure with HR/Admin that staff leave
requests are processed and HR files regularly updated. - Ensure procedural compliance for staff
movements, ensuring all relevant parties
are informed in a timely fashion.
Organizational Representation:
- Represent the Country Director in her
absence as delegated - Cordially communicate effectively APP’s
vision to a broad range of entities such as governments, NGOs, donors and
other partners. - Cultivate collaborative implementation
partnerships at field levels, managing partner formation, maintenance and
compliance with contractual agreements. - Research and identify potential donors and
partners in programme areas
Qualifications, Skills and Experience:
- The applicants must hold relevant degrees
plus post graduate qualifications ideally in law, health and education
development related discipline. - Significant programme leadership and
management experience in a complex organisation ideally NGO. - Past experience of managing a major donor
funded project. - Additional qualifications in project
management and or programme management with direct relevant experience and
tools as well as proposal drafting and report drafting. - Good leadership/mentorship skills
- Willingness to work in resource-limited
settings - Strong communication skills, with
excellent written and spoken English ‘Proven problem solving and
organisational skills - High degree 0f flexibility and the ability
to remain calm under pressure - Past experience of conducting needs
assessments and project development - Past exposure and experience in managing
people or teams. - Possess the ability to work under
stressful conditions in an isolated area with basic living conditions - Good team-worker and able to live and work
closely with a small team - Past experience of establishing strong
working relationships with colleagues from different functions and
cultures - Significant experience of a flexible
approach to managing and prioritising a high workload and multiple tasks
in a fast paced environment with tight deadlines - Highly confident and proficient in the use
of MS Office packages - Possess the ability and willingness to
undertake frequent travel to field sites - Deep understanding of and commitment to APP’s
mission and values - Excellent Planning and Time Management
skills: - Ability to prioritise tasks, manage time
and tight schedules, work effectively under pressure, and assist direct
reports with prioritization of tasks and meeting deadlines.
How to Apply:
If you so desire to join the African Prisons Project (APP) in the
aforementioned capacity, please send your updated CV to [email protected]
aforementioned capacity, please send your updated CV to [email protected]
NB: Your CV shouldn’t
exceed 8 pages. Only shortlisted applicants will be contacted.
exceed 8 pages. Only shortlisted applicants will be contacted.
Deadline: 8th August 2014
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