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• Technically support and coordinate the
  various activities of the UMIC (computational, scientific, training among
  others)
• Planning and coordinating appropriate
  procurement and installation of additional resources
• Coordinating the training of UMIC staff
• Planning for the sustainability and
  resourcing of the UMIC
• Integrating the UMIC’s governance
  structures with those of the APCDR
• Ensuring all project deliverables are
  reported on and reports drafted to meet within strict deadlines

• Oversee the allocation and management of
  the UMIC’s resources, e.g. Human resources, offices, computational
  facility and liaise with MRC and UVRI staff as appropriate (e.g. regarding
  accommodation, transportation etc.)
• Overseeing and coordinating the UMIC’s
  administrative and operations staff, dealing with staffing personnel
  issues
• Ensuring efficient and effective operation
  of all facilities, logistics and support services at the UMIC
• Manage budget(s) liaising with funding
  partners and the UMIC Steering Committee and producing reports as
  required.
• Develop, review and coordinate internal
  organisation and work arrangements to support and ensure the delivery of
  the project. Drive the agenda and organize the business of the UMIC
  Steering Committee and its sub-committees (Capacity Building &
  Research Training and Infrastructure Development) ensuring issues are discussed
  and decisions taken in a timely manner, taking all minutes and
  distributing them .
• Perform administrative and operational
  related decisions made by and directions from the UMIC Steering Committee
  and its sub-committees.
• Responsible for developing and maintaining
  awareness of external initiatives, considering their potential impact on
  the set up of the project and co-ordinating with external projects and
  funding partners
• Establish and manage relationships with
  relevant contractors and stakeholders, receive visitors and show them
  around the UMIC. Provide a point of contact for questions and feedback
  regarding the project and operations.
• Build and maintain strong working
  relationship with the MRC/UVRI and MRC central administration on behalf of
  the project. Provide high-level administrative support to the project.
• Work closely with leadership of the UMIC
  to ensure smooth and fair interaction between the different teams to
  ensure equitable utilisation of resources.
• Support the UMIC Steering Committee with
  future resource planning for UMIC.
• Assist with developing the UMIC in
  conjunction with the UMIC Steering Committee.
• Assisting projects/programmes with their
  administrative/logistical/resources planning for the UMIC.
• Ensure adherence at all times to the UMIC’s
  standing financial instructions and SOP’s.
• Ensure accurate and timely preparation of
  monthly UMIC financial returns.
• Ensure data regarding petty cash, IT and
  electrical issues and spare parts are accurately complied and reported.
  Performing analytical review of the monthly expenditure to identify and
  investigate any significant variations from pre-determined monthly
  consumption.
• Overseeing management of the UMIC stores.
• Working closely with the UMIC Steering
  Committee and MRC/UVRI on staffing requirements at the UMIC.
• Responsible for planning and when
  appropriate conducting new employee orientation.
• Overseeing, and where appropriate, leading
  staff training initiatives at the UMIC.
• Ensuring fair allocation of space,
  resources, accommodation for different projects and programmes working at
  the UMIC.
• Overseeing management of the visitors and
  organisation of their work, travel and accommodation arrangements.
• Attend and take minutes of Admin
  leadership group meetings in Entebbe and UMIC Steering Committee meetings
  (either in-person or via teleconferencing).
• Undertake all work following the relevant
  safety rules and regulations as laid down in the MRC safety manual.

• Actively communicate to the network of
  stakeholders [internal and external] associated with the Project; this
  will include using advanced communication skills together with regular use
  of presentation skills including the use of PowerPoint and Audio visual
  aid e.g. Video conferencing equipment.
• Responsible for active involvement and
  engagement of sponsors, key stakeholders and pan public sector agencies.
  Ensure collaborative working.
• Establish appropriate working links with
  senior stakeholders and manage the communication/administrative officers.
• In charge of interaction with individuals
  and groups.
• Ensure that processes exist for effective
  communication with staff, irrespective of working patterns, that staff
  involvement in decision making is positively encouraged and that staff are
  fully engaged in changes affecting them.
• The Project Administrator will be required
  to support the IT systems lead and Programme stakeholders in order to
  plan, execute and monitor the implementation of the project.

• Highlight to the UMIC Steering Committee
  any decisions that need to be taken and that involve a number of
  complicated situations where pre-determined solutions are not necessarily
  available, and ensure solutions and decisions of the UMIC Steering
  Committee are implemented in a timely manner.
• Where appropriate, identify, develop and
  implement appropriate education, training and development programmes to
  support implementation and integration of the project to sustain long term
  success.
• Maintain an understanding of best practice
  nationally and internationally to support the strategic development of the
  project. Ensure that this is shared as appropriate.

• Scope and define technical staff
  requirements and oversee recruitment and training of new staff.
• Significantly contribute to the definition
  of requirements for new staff positions and drive the process forwards.
• Contribute to the definition of
  appropriate work structures and processes.
• Co-ordinate equipment specification,
  purchase, installation and testing.
• Ensure appropriate arrangements are in
  place for managing regulatory issues
• Manage budgets for science and
  infrastructure components of the project as defined by the UMIC Steering
  Committee.

• The applicant should hold a Bachelor’s
  Degree in a relevant subject
• Possession of a Master’s degree in a
  relevant subject
• Extensive background in the Life Sciences
  coupled with the ability to quickly assimilate relevant scientific and
  technical details
• Past programme/Project Management
  qualification, e.g. PPM, MSP, Prince
• Possess the ability to communicate
  effectively to different organisations and audiences; including formal
  presentations e.g. Board Level
• Demonstrate an ability to provide, receive
  and record communications, electronically, orally and written
• Ability to overcome barriers associated
  with conveying complex technical information to a non-technical audience
• Ability to organise, plan and prioritise a
  diverse range of complex projects to meet
• statutory and other deadlines typically
  involving other disciplines/organisations
• Ability to work closely with a variety of
  stake holders and commercial suppliers form professional working
  relationships.
• Ability to develop and maintain effective
  working relationships with team members and other staff
• Can demonstrate initiative, creativity,
  flexibility and a personal ethos of continuous improvement and problem
  solving
• Show an ability to gain and understand of
  other professionals ‘problem solving’ requirements
• Ability to focus, concentrate and
  accurately complete tasks within given timeframes while dealing with
  unscheduled interruptions e.g. changing priorities
• Ability to manage implementation of the
  projects and implementation across organisations
• Possess the ability to translate strategy
  into action
• Demonstrate additional specialist
  knowledge and expertise e.g. advanced presentation and facilitation skill,
  and a management qualification e.g. Cert. in Management
• Arrange meetings with appropriate
  attendees and direct the organisation of travel arrangements
• Possess the ability to keep the project on
  track from an administrative standpoint; reassess priorities appropriately
  and alter deadlines and work as appropriate
• Previous work experience required:
• Significant broad range of experience at
  senior administrative level evidenced by a broad portfolio of work across
  public or private sector
• Excellent track record of supporting
  significant projects that involve a wide variety of international
  stake-holders
• Prior experience of managing significant
  budgets
• Past experience of working with commercial
  suppliers and external agencies

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