Job Title: Stores Officer
Organization: Medical Research Council/
Uganda Virus Research Institute (MRC/UVRI) Uganda
Uganda Virus Research Institute (MRC/UVRI) Uganda
Duty Station: Kampala, Uganda
Reports to: Procurement
/ Stores Specialist
/ Stores Specialist
About MRC/UVRI:
The MRC/UVRI Uganda Virus Research Unit on AIDS conducts large-scale
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioural studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over time.
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioural studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over time.
The MRC/UVRI with the Sanger Institute is setting up the MRC/UVRI
Ugandan Medical Informatics Centre (UMIC) that will be located at the UVRI
campus in Entebbe. It will be closely associated with the Ugandan Ministry of
Health and other educational and research Institutes in Uganda, as well as
pan-African research centres as part of established collaborations with
MRC/UVRI. The central aims of this project are: (1) to develop a medical
informatics in Uganda and (2) to develop human research capacity in medical
informatics and computational genomics in sub-Saharan Africa (SSA) in
collaboration with UK and SSA centres. The UMIC is being developed to
capitalise on technological advances in genomics and to ensure the efficient
utilisation of data resources in clinical epidemiology and large scale genomics
across SSA from on-going research programmes.
Ugandan Medical Informatics Centre (UMIC) that will be located at the UVRI
campus in Entebbe. It will be closely associated with the Ugandan Ministry of
Health and other educational and research Institutes in Uganda, as well as
pan-African research centres as part of established collaborations with
MRC/UVRI. The central aims of this project are: (1) to develop a medical
informatics in Uganda and (2) to develop human research capacity in medical
informatics and computational genomics in sub-Saharan Africa (SSA) in
collaboration with UK and SSA centres. The UMIC is being developed to
capitalise on technological advances in genomics and to ensure the efficient
utilisation of data resources in clinical epidemiology and large scale genomics
across SSA from on-going research programmes.
Job Summary: The Stores Officer will manage the stores and
good receipting functions of the MRC and enter all transactions in the
Microsoft Dynamics System (MSD) and ensuring that SOPs are followed at all
times. The incumbent will keep the stocks safe and secure ensuring that stores
operations are run in an efficient and cost effective manner through strict
adherence to policies in the receipt, storage, control and issuance of stocks.
good receipting functions of the MRC and enter all transactions in the
Microsoft Dynamics System (MSD) and ensuring that SOPs are followed at all
times. The incumbent will keep the stocks safe and secure ensuring that stores
operations are run in an efficient and cost effective manner through strict
adherence to policies in the receipt, storage, control and issuance of stocks.
Key Duties and
Responsibilities:
Responsibilities:
- Receive and verify procurement quantities
and quality to be in line with the purchase orders placed and delivery
notes, including verification of physical delivery of fuel in Entebbe - Oversee the “Goods In” desk and accurately
receipt into the MSD and Oracle of all items received from suppliers. - Oversee the issuing out of supplies to end
users including all field stations from the Entebbe stores, maintaining
and ensuring re-order levels for all stores line items, and ensure that
the ID of the recipient is correctly entered in the system. - Generate the put away lists so that the
receipted stock items are correctly put away for storage in their pre
assigned bin locations. - On receipt of a stock e-requisition on
MSD, generate a stores Pick list, to ensure the stores Pick lists are
completed by the stores Assistant and the requisitioner is notified via
MSD that the stock items are available for collection. - In charge of the correct completion of the
Item card (with the bin location) for every new item (line) of stock. - Since the MSD generates automatic stock
replenishment orders, and post holder will be responsible for monitoring
the min / max stock levels in the system and to liaise with the stock
inventory stakeholder to adjust min / max levels where both parties deem
appropriate. - Run stock utilisation reports and
consumption patterns on a monthly basis to monitor slow moving stock. - Identify obsolete /expired items for
disposal and those due to expire and advise users accordingly. - Run a stock taking query and physical
stock take of selected items of stock on a monthly basis to ensure a 100%
stock take is undertaken on a rolling monthly basis. - Ensure that all hazardous and temperature
sensitive items are stored in a suitable storage location. - Ensure the Stores assistants under their
line management control, comply with, and operate within the MSD system at
all times. - Carry out quarterly and annual stock
counts at the Entebbe Stores and field stations and iron out any
discrepancies identified. - Conduct daily fuel stock counts and weekly
reconciliations - Be the primary focal contact person for
overseas deliveries through the port and airport liaising closely with the
shipping and clearing agent, clear all imported goods with supporting
documentation in liaison with Procurement - Manage stores, keep records and follow up
correspondences and issues related to procurement and delivery of supplies
to field offices - Supervise and mentor the Stores Assistants
and Stores Interns - Perform any other duties consistent with
the remit of the post.
Qualifications, Skills and
Experience:
Experience:
- The Stores Officer should hold a Bachelor’s
degree in procurement and supply chain management, inventory and stores
management or a related course - Additional training or working knowledge
of the Microsoft Dynamics System - Previous work experience required:
- A minimum of three t least three years’
experience in a busy store/ warehouse for a large organisation/
institution. - Skills in Purchasing and supplies
management in a large medical or research services organisation. - Stores management skills
- Skills in inventory management techniques
- Computer literacy skills
- Records management skills
- Skills in People management
- Personal Integrity
- Highly proactive
- Emotional Resourcefulness
- Possess the ability to Learn
- Forward Thinking
- High degree of reliability
How to Apply:
All candidates should send their applications including copies of
academic qualifications, curriculum vitae and names plus telephone contact
details of three (3) referees should either be addressed to: The Human
Resources Manager, MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research
Institute, P. O Box 49 Entebbe, Uganda or send by email: [email protected].
academic qualifications, curriculum vitae and names plus telephone contact
details of three (3) referees should either be addressed to: The Human
Resources Manager, MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research
Institute, P. O Box 49 Entebbe, Uganda or send by email: [email protected].
NB: Only short listed candidates will be
contacted for interviews
contacted for interviews
Deadline: 18th July, 2014 by 5pm
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