Job Title: Financial
and Administration Officer
and Administration Officer
Organisation: Africa Development Corps (ADC)
Duty Station: Gulu, Uganda
Salary: Ugx 2,000,000 gross,
per month
per month
About ADC:
Africa Development Corps (ADC), formerly known as Visions in Action, is
an international NGO based out of Washington DC, working in relief and
development throughout Africa. Over the past 23 years we have been involved in
the implementation of a wide range of humanitarian activities in countries such
as Uganda, Tanzania, South Africa and Liberia. In particular, ADC has
implemented development and relief programs in the areas of HIV/AIDS,
education, youth development and food security.
an international NGO based out of Washington DC, working in relief and
development throughout Africa. Over the past 23 years we have been involved in
the implementation of a wide range of humanitarian activities in countries such
as Uganda, Tanzania, South Africa and Liberia. In particular, ADC has
implemented development and relief programs in the areas of HIV/AIDS,
education, youth development and food security.
ADC is about to undertake a peace building education programme for both
refugee and host communities in two refugee camps in the Western Nile region of
Uganda. The program aims to increase access to quality, relevant peace building
education for both refugee and host communities.
refugee and host communities in two refugee camps in the Western Nile region of
Uganda. The program aims to increase access to quality, relevant peace building
education for both refugee and host communities.
Key Duties and Responsibilities:
- Responsible for the
general financial management of the organization. - Keenly track program
budgets and expenditures, and alert Director and Education Program Manager
of significant actual and potential over and under expenditures. - Control petty cash and
office expenses. - Approve routine
expenditures such as local transport, fuel, small repairs, and in the
field per diems for staff. - Control operating
costs and reduce them when prudent to do so. - Assure that vouchers
are completed correctly by staff, and that ALL expenditures are backed up
by proper receipts - Ensure that Financial
Policies are followed, as per the ADC Finance Manual. - Assure that three
pro-forma invoices are obtained for purchases over US$500. - Assure that two
pro-forma invoices are obtained for purchases from US$100-500. - Assure that the
approved hourly and daily labor rates for various skilled and unskilled
jobs are upheld - Pay all bills and
taxes to the Uganda government. - Receive petty cash
from the bank and bring same to the Education Program Manager. - Reconcile expenses and
petty cash with monthly bank statements. - Setup a double-entry
accounting system using Quickbooks. - Support the Education
Program Manager with the monetization process as needed. - Compile and submit
regular monthly finance reports to Executive Director and Education
program Manager. - Prepare and submit
financial reports to donors. - Prepare documents for
the annual audit, and liaise with the auditors. - Be responsible for all
admin related duties; these include organizing working visas for
international staff, booking flights, and liaising with NGO board.
Qualifications, Skills and Experience:
- The ideal candidate
must hold a University degree required in business or accounting. - At least five or more
years’ experience working with an international NGO, bank or company
desired. - The applicant must
possess working knowledge of Quickbooks accounting software and fluency
with a double-entry, accrual method of accounting needed. - Past experience
producing financial statements and working with external auditors
required. - Past exposure and
experience managing finances of U.S. government contracts, especially
USAID, required. - Excellent
communication skills and be able to manage a variety of duties in a small
office.
How to Apply:
Please express your interest by sending an E-mail application to:
[email protected].
[email protected].
The email application should include a CV, covering letter stating why
you qualify for the position, and three references. Please do not include all
of your academic certificates in your application. The subject line of the
email should read: Application for the role of Uganda Financial and
Administration Officer.
you qualify for the position, and three references. Please do not include all
of your academic certificates in your application. The subject line of the
email should read: Application for the role of Uganda Financial and
Administration Officer.
Deadline: 22nd July 2014
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