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• Develop and implement the logistic action
  plan in accordance with the Epicentre strategic plan.
• Implement at logistic level all decisions
  of coordination team.
• Timely report to the Director and the
  coordination team all major challenges or opportunities faced by
  Epicentre.
• Ensure good cooperation with all
  departments (through meeting with other departments).
• Significantly contribute to the monthly
  “SiteRep” with logistical activities during the month.
• Write visit reports (field or Kampala
  visits).
• Complete indicators to monitor the quality
  of logistical activities.

• Provide competent staff to perform
  logistical activities adapted to the studies and the structure.
• Provide all tools (policy) and means to
  the logistic staff to perform their job.
• Write and update job descriptions for
  subordinates.
• Explain division of tasks including backup
  in case of absence.
• Evaluate results of logistic team and
  adapt skills and competence through regular evaluation.
• Plan appropriate training program for
  capacity-building of logistic team.
• Work in close collaboration with HR
  coordinator on human resources matters.

• Provide systems and procedures that
  supplies goods and services (medical and non-medical) appropriate to the
  activities of Epicentre.
• Collaborate with the Medical and Study
  Coordinator and the Pharmacist on medical supply.
• Ensure accurate and up-to-date information
  on stocks – including expiry dates, pipeline and lead times.
• Manage and follows up all orders (medical
  and logistical) and freights.
• Ensure there are appropriate tools and
  procedures to facilitate smooth supply management.
• Work closely with the Supply Unit of
  Kampala (Suka, MSF Swiss) for all activities as outlined in the Service
  Level Agreement with them – including Kampala purchases, international
  importation and exportation.
• Write, updates and ensure compliance with
  up to date supply guidelines.
• Routinely update and explain to the
  relevant person at Epicentre (and Suka) about status of the orders (e.g.
  using a tool such as the Order Overview).
• Make (with the supply team) frequent
  supplier assessments of local (Mbarara) suppliers.
• Encourage a good working relationships
  with collaborating partners such as Suka, the MSF Swiss workshop, MSF
  France in Uganda, suppliers, government authorities etc.

• Make sure that refrigeration and mobile
  equipment is adequate and operational for a good cold chain management.
• Actively participate in the cold chain
  shipment policy of samples/reagents by: linking with appropriate partners
  and following-up the-said shipment
• Significantly contribute in defining a
  cold chain management policy by considering the different cold chain
  technique management and participating in the process of back-up system.

• Ensure up-to-date and accurate inventories
  of assets (in all locations) and stock (in the warehouse).
• Ensure all equipment are in good working
  condition and well maintained ( in close collaboration with the Logistic
  Advisor in Epicentre Paris and the biomedical team in Bordeaux).
• Ensure a proper management of stock
  including a minimum stock serving as buffer.
• Work in liaison with the Medical and Study
  Coordinator to maintain an appropriate Emergency stock and an ability to
  rapidly set up the Hospital Isolation Unit.
• Ensure warehouse procedures are followed
  to MSF standard – distribution, reception, delivery, storage, etc.

• Establish a logistics budget and carries
  out budgetary revisions in accordance with the work in progress and
  planned future activities.
• In collaboration with administrative
  managers and Finances Coordinator, follow expenses per budget line.
• Compile and prepare monthly cash requests
  for the logistics department.

• Be responsible for quality supply in energy
  and water for all facilities.
• Provide appropriate and timely
  transportation for goods and persons for all activities.
• Ensure Transport Policy and other standard
  practices (eg servicing) are followed.
• Ensure that car maintenance and repair are
  fully performed in close collaboration with MSF Swiss workshop services
  and the Transport Supervisor.
• Ensure the car fuel consumption correspond
  to the activities through monthly assessment of activities and
  consumption.
• Ensure the Transport Supervisor follows up
  the servicing and maintenance of generators.

• Be responsible of all the Epicentre
  properties building maintenance and general services.
• Be responsible for all adaptation of
  facilities to the needs of the studies, including extra facilities outside
  the existing ones.
• Be responsible for the whole waste
  management system.
• Ensure residential properties have a
  standard of comfort and have functional amenities and utilities.
• Keep house Rules up-to-date.
• Monitor and approve service contracts and
  work orders.

• Implement and control application of all
  security decisions taken by the Director.
• Update the security guideline when needed
  and ensures compliance.
• Stay aware of all security issues
  happening within the District and on the national road to Kampala – also
  National Parks when visitors go there.
• Ensure that visitors and incoming
  expatriate staff are fully aware and understand security guideline
• Collect information coming from national
  staff and establishes a security network including all MSF sections and
  other authorities (local, embassies, etc.)
• Make sure that security-related resources
  (vehicles, communication means, etc.) are available and in good
  operational condition.
• Make sure that teams are familiar with the
  use these resources.

• Actively participate in the study
  planning and preparation.
• Participate in the Research centre
  accreditation process (GCP/GCLP).
• Write/update standard operating
  procedures for the key logistic activities .
• Follow-up the quality management
  requirements in close collaboration with Quality management team.

• Considerable previous coordination and
  field experience either with MSF or another recognized NGO
• Good working knowledge of medical
  research
• Highly fluent in English (written and
  oral)
• Past exposure and experience of cross
  cultural environment
• Experience with developing and monitoring
  budgets
• Good communication and negotiation skills
  – and ability to pass on information
• Strong organizational and problem-solving
  skills
• Professionalism, Diplomacy, patience, an
  ability to cope with pressure
• Strong security experience is needed
• Demonstrable experience in supervising,
  managing and training others (people management).
• Past experience in Electricity/Energy
• Possess a valid driver’s license
• French language skills
• Prior experience in water and sanitation,
  cold chain

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