World Vision Careers – Warehouse Officer – Gifts in Kind (GIK)

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Organisation: World Vision Uganda
Reports to: Programme Manager GIK
Duty Station: Kampala, Uganda
About WVU:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice in over 40 districts
of Uganda. World Vision is committed to the protection of children and
does not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible. “Our
Vision for every child, Life in all its fullness. Our prayer for every Heart,
the will to make it so.”  
Job Summary:  The incumbent will primarily be responsible
for processing all Gifts In Kind (GIK) processes to support achievement of the
strategic objectives of World Vision Uganda.
Key Duties & Responsibilities:
1. GIK Tracking and Customs Clearance:
  • The GIK Operations
    Officer shall track GIK from the country of origin up to Uganda.
  • Receive and provide
    relevant shipping documents to the Clearing Agent on time.
  • To follow up with the
    Clearing Agent to ensure that, upon arrival into the country, the products
    are cleared within 15 days or less on time.
  • Make sure that all the
    necessary pre-approvals for GIK are secured from relevant bodies including
    Office of Prime Minister, National Bureau of Standards (UNBS) and National
    Drug Authority (NDA) etc.
  • Ensure that clearance
    requirements like tax exemptions are obtained within two weeks upon the
    arrival of GIK good in country. 
  • Ensure that GIK is
    release to ADPs on first in first out basis
  • Actively distribute
    and maintain distribution records including goods requisitions, delivery
    note and way bills for accountability purposes
2. Inventory Management:
  • Control inventory
    levels by conducting physical counts; reconciling with data storage
    system.
  • Ensure Ware house
    records (Ledger books, stack cards and stock control sheets) are
    accurately filled and updated regularly.
  • Receive, analyze and
    file GIK end use reports from respective Area Development Programmes,
    Clusters or Organizations.
3. Warehouse Management and Distributions Management:
  • Maintain all the
    general rules of warehouse condition and order as stipulated in the GIK
    minimum standards of World Vision International;
  • Safeguard warehouse
    operations and contents by implementing and/or monitoring security
    procedures/protocols.
  • Maintain physical
    condition of warehouse by planning and implementing new design layouts;
    inspecting equipment; issuing work orders for repair and requisitions for
    replacement.
  • Design a warehouse
    layout and floor plan for orderly storage of GIK.
  • Ensure that the
    warehouse conditions for storage of medicines are met.
  • Work closely with the
    Programme Managers/Programme Coordinators to coordinate the distribution
    of the respective field locations.
  • Offer technical
    support to the Field teams in GIK stores management.
4. Supervision and Capacity building of warehouse staff:
  • Provide on-the-job
    training for the staff that works in the warehouse, including Casual
    Laborers.
  • Work in liaison with
    the Logistics Manager to provide warehouse management and control training
    to all field staff.
  • Make sure that all
    Ware House staff including the Casual laborers undergo training in GIK
    minimum standards, GIK Operational manual and fire safety.
  • Mentor and supervise
    the GIK Warehouse Assistant.
5. Reporting:
  • Ensuring that
    warehouse reports are submitted to the head office by the 19th of every
    month.
  • Prepare monthly GIK
    Receipt Summary, Dispatch summary, Loss Status Reports, GIK in transit to
    WVU, Physical Inventory Reports, narrative reports with challenges,
    successes, risks and recommendations  
    on every 19th day  of each
    month.
Qualifications, Skills and Experience:
  • The applicant should
    hold a Bachelors Degree in Procurement and logistics management, Stores
    management, Business Administration or related discipline.
  • Possession of a Post
    Graduate Qualification in Stores Management or Warehouse Management.
  • At least three years’
    experience preferably with a busy International None Government
    Organization or UN agency, in NFIs handling, tracking and accounting.
  • Extensive knowledge of
    Warehouse, Freight & Forwarding, Transport and Shipping operations is
    desirable.
  • Possess a clean
    riders’ license with ability to ride a Motorcycle within Kampala city.
  • Mature Christian, able
    to stand above denominational diversities
How to Apply: 
All suitably qualified candidates must send their applications with
complete Curriculum Vitae, via email to: wvujobs@wvi.org.  Please
address the application to the People and Culture Specialist (Recruitment) and
do indicate the post title in the email subject line.
NB: Qualified female candidates are particularly
encouraged to apply.
Deadline: Wednesday, 11th June, 2014

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