Job Title: Logistics Officer
Organisation: Plan
International
International
Duty Station: Gulu,
Uganda
Uganda
Funding Source: USAID and
DFID
DFID
Project Title:
Northern Uganda-Health Integration to Enhance Services (NU-HITES)
Northern Uganda-Health Integration to Enhance Services (NU-HITES)
Reports to: Operations
Manager
Manager
About Plan:
Founded 75 years ago, Plan International is one of the oldest and
largest child centered development organizations in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plan’s vision is of a
world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan is independent, with no religious,
political or governmental affiliations.
largest child centered development organizations in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plan’s vision is of a
world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan is independent, with no religious,
political or governmental affiliations.
About USAID NU-HITES Project:
Plan Uganda was awarded a 5-year Cooperative Agreement under the
Northern Uganda-Health Integration to Enhance Services (NU-HITES) project to
provide technical assistance and capacity building support for Northern Uganda
in Malaria, AIDS and Tuberculosis, integrate additional support in Maternal,
Neonatal and Child Health (MNCH), Family Planning (FP) and nutrition; while
prioritizing the strengthening of district-level health facilities. This
project commenced in August 2012. In the course of Year two (2), the project
secured additional funding from DFID to improve technical support to malaria
activities and from the US Government together with other donors to strengthen
referral networks maternal neonatal child activities in six districts in the
region.
Northern Uganda-Health Integration to Enhance Services (NU-HITES) project to
provide technical assistance and capacity building support for Northern Uganda
in Malaria, AIDS and Tuberculosis, integrate additional support in Maternal,
Neonatal and Child Health (MNCH), Family Planning (FP) and nutrition; while
prioritizing the strengthening of district-level health facilities. This
project commenced in August 2012. In the course of Year two (2), the project
secured additional funding from DFID to improve technical support to malaria
activities and from the US Government together with other donors to strengthen
referral networks maternal neonatal child activities in six districts in the
region.
Key Duties and
Responsibilities:
Responsibilities:
- Oversee NU-HITES transport function,
including liaison with the Program staff in way that leads to the
effective and efficient vehicle usage. - Work closely with drivers, oversee the
project vehicle/motorcycle operations ensuring that all vehicles and
motorcycles are in an optimal operating condition, well maintained, route
plans are in place and weekly transport schedule is developed and
regularly updated as per Plan polices. Ensure that all the vehicles have a
valid insurance and that renewals , repairs are done timely. - Supervise the vehicle fleet, ensuring
vehicles are road worthy and fuelled ready to go status. Come up with a
comprehensive vehicle repair plan that allows planned maintenance. - Compile, prepare and distribute weekly
vehicle movement schedules a week before the activity week - Complete monthly fuel consumption and
repair analysis report, following up all identified critical gaps and
variances. - Monitor usage of fuel cards and manage the
relationship with the selected fuel suppliers and selected vehicle repair
garages. Process payments for goods and services received in a timely
manner and follow up on issues raised by staff against such service
providers. - Monitor performance of the vehicle repair
garages to ensure repairs lead to value for money. - Keep safe custody of the spare keys of
vehicles and motorcycles and other vehicle required documents in
accordance with Plan policies. - Ensure that all goods bought for future
use are properly warehoused and accounted for - Maintain a filing system for the NU-HITES
fleet that is regularly updated with proper indexing. - Implement PLAN Uganda assets/property
policy inclusive of asset register updating, asset movement and ensure
appropriate filing of all required documents - Be the chief custodian of the assets and
assets register for the project as required by Plan policies, regularly
update the register for new acquisitions, transfers and disposals and
ensure proper utilization. - Technically support the operations manager
with the disposal of assets for NU-HITES to ensure proper procedures are
followed; disposals are conducted in time and in a transparent manner. - As assigned, conduct the annual assets
count, including its management and maintenance - Ensure health and safety of staff and
partners that visit NU-HITES Project Offices - Responsible for accuracy and proper
keeping of records as well as reporting - Cost control and value for money including
efficient office management
Qualifications, Skills and
Experience:
Experience:
- The applicant should hold a University
Degree in business administration, social science/Arts, procurement or
another related field. - Professional CIPS qualification is an
added advantage. - A minimum of four years’ working
experience in a relevant field - Past experience in fleet, assets, stores
and general office management with large organizations preferably NGOs. - Prior experience in micro soft office
applications i.e. excel, word, access and power point - Highly familiar with health and safety
issues. He/she should be experienced in the security function at an
operation level in an organization. - Past exposure and experience in fuel and
monitoring of repairs is essential. - Should be experienced in scheduling
transport and making bookings. - Prior management and supervisory experience
How to Apply:
All suitably qualified candidates should send their letters of
application, together with detailed and updated CVs, contact telephone numbers,
copies of relevant certificates, names and contact details of three references
plus salary history to: The Country Human Resources Manager, Plan Uganda.
application, together with detailed and updated CVs, contact telephone numbers,
copies of relevant certificates, names and contact details of three references
plus salary history to: The Country Human Resources Manager, Plan Uganda.
Email:
[email protected]
[email protected]
Plan is an equal opportunity employer and qualified female candidates
are encouraged to apply.
are encouraged to apply.
NB: Only soft
copies of application will be considered and please indicate the position in
the Subject line. Only Short-listed candidates will be contacted.
copies of application will be considered and please indicate the position in
the Subject line. Only Short-listed candidates will be contacted.
As a child centered development organization, Plan strives to ensure
that children are kept safe in all the areas we operate. The organization further
has a child protection policy that every staff is required to sign. Potential
candidates will be required to provide information confirming whether or not
they have ever been convicted of any child abuse crimes.
that children are kept safe in all the areas we operate. The organization further
has a child protection policy that every staff is required to sign. Potential
candidates will be required to provide information confirming whether or not
they have ever been convicted of any child abuse crimes.
Deadline: 16th June,
2014
2014
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