The Ugandan Jobline

• Responsible for receiving and guiding clients to relevant
  offices;
• Cordially attending to telephone calls and directing them
  to relevant Offices;
• Making and following up on appointments;
• Maintaining office cleanliness and orderliness;
• Overseeing and accounting for office equipment, materials
  and imprest; and
• Mentoring, supervising and appraising performance of
  Assistant Administrators and other support staff in the Chairpersons
  Office.
• Taking and transcribing dictation and producing error free
  work;
• In charge of receiving and disseminating correspondences,
  mails and other information for the office,
• Attending to callers, either in person or on telephone.
• Ensuring there are timely responses to inquiries and
  correspondences to and from the office.
• Receiving all incoming mail and supervising the dispatch
  of outgoing mail.
• Drafting letters of routine nature.
• Providing Office Managerial Services which include;

• Ensuring cleanliness and orderliness of the
  office.
• Managing records in accordance with established
  security and records management procedures
• Requisitioning and managing office stationery and
  equipment
• Managing the office filing system including
  opening, indexing, storage, retrieving, moving and     recording of files.
• Maintaining  files
  in proper order and
  classification and in accordance with secrecy and office procedures.
• Arranging for meetings and taking minutes.

• Performing any other duties and responsibilities assigned
  from time to time by a responsible Officer.

• The applicant must hold an Honors Bachelor’s degree in
  Secretarial Studies from a recognized university, or a Diploma or its
  equivalent in Secretarial Studies.
• At least six (6) years experience in Secretarial work, or
  similar experience from a recognized institution.
• Knowledge of the Principles of Accounts Stage II,
  Economics II or Commerce II is an advantage
• Computer literacy skills using several packages like
  Spread Sheets, Database management
• Working knowledge of using various office machines like
  fax, photocopiers and audio equipment is desired
• Having worked in a high level government office is an
  advantage
• Skills in Information and Communications Technology;
• Good planning, organizing and coordinating skills
• Skills in records and Information Management;
• Skills in Public Relations and Customer Care;
• Excellent Communication skills
• High degree of Confidentiality; and excellent time
  management skills

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