Job Title: Receptionist
Organization: Public Procurement and Disposal of Public
Assets Authority (PPDA)
Assets Authority (PPDA)
Duty Station: Kampala, Uganda
Reports to: Senior Administration Officer
About PPDA:
The Public Procurement and Disposal of Public Assets Authority (PPDA)
is established under the PPDA Act No.1 of 2003 to formulate policies and
regulate procurement and disposal practices in respect of all procuring and
disposing entities which include Central Government Ministries and Departments,
Local Governments, State Enterprises, Constitutional and Statutory Bodies and
post primary training institutions.
is established under the PPDA Act No.1 of 2003 to formulate policies and
regulate procurement and disposal practices in respect of all procuring and
disposing entities which include Central Government Ministries and Departments,
Local Governments, State Enterprises, Constitutional and Statutory Bodies and
post primary training institutions.
Job Summary: The Receptionist will offer reception services
and administrative support to the PPDA.
and administrative support to the PPDA.
Key Duties and Responsibilities:
- Receive and direct visitors of the
Authority to the appropriate offices - Receive, direct and relay telephone
messages. - Quickly respond to visitors’ inquiries and
refer to them to other officers for further help. - Answer all incoming calls including
re-directing calls and handle callers’ inquiries. - Accept, receive and record all the
incoming and outgoing documents and correspondences and ensuring timely
follow up on the same. - Operate the PABX.
- Locate and attach files to correspondences
requiring attention. - Open and date stamp all general
correspondence. - Offer secretarial support.
- Perform any other duties that may be
assigned to you by the Senior Administration Officer
Qualifications, Skills and Experience:
- The Receptionist should hold a Diploma in
any of the following: hospitality management, secretarial studies or
management related field with A-Level certificate and a credit in both
Maths and English at O-Level. - Possession of a Good degree in any of the
above fields is an added advantage. - At least three (3) years relevant working
experience. - Computer literacy skills i.e. Knowledge of
computers and relevant software applications. - Working knowledge of administrative and
clerical procedures. - Information management skills.
- Good communication skills.
- Good interpersonal relations.
- Pleasant personality.
- Customer service orientation.
- Good organization and planning skills.
Age: between 25 and 30
years.
years.
How to Apply:
All applicants should send their applications with clearly marked envelopes
with “Application for the Receptionist.” The applications should include three
(3) professional references are required. Independent reference checks will be
conducted.
with “Application for the Receptionist.” The applications should include three
(3) professional references are required. Independent reference checks will be
conducted.
A detailed CV including a hand-written application letter, copies of
academic certificates and 2 current photographs of the applicant should be
submitted to:
academic certificates and 2 current photographs of the applicant should be
submitted to:
The Executive Director,
Public Procurement and Disposal of Public Assets Authority,
5th Floor, UEDCL Tower
Plot 37/39, Nakasero Road
P.O. Box 3925,
Kampala, Uganda
NB: Only short listed candidates will be
contacted. Any form of lobbying will lead to automatic disqualification.
contacted. Any form of lobbying will lead to automatic disqualification.
Deadline: 20th June 2014 by 5.00 p.m.
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