Job Title: Procurement Assistant
Organisation: Instep Business Solutions (IBS)
Duty Station: Kampala, Uganda
Reports to: Country Manager
About IBS:
Instep Business Solutions (IBS) looks to recruit for its valuable client, a leading professional cleaning and allied services company is looking to recruit a Sales Administrator to join its vibrant sales team.
Job Summary: The Procurement Assistant will provide support to the organization in provision of materials and equipment used in operations.
Key Duties and Responsibilities:
- Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.
- Process requisitions into purchase orders.
- Correspond with vendors regarding prices, product availability, and delivery.
- Data entry, verification and maintenance of an electronic requisitioning system or database.
- Organize and maintain computerized records containing vendor and bid information.
- Maintain and update professional library publications.
- Clerical duties including filing, typing, data entry, and completing and processing mail, standard purchasing forms and bid responses/quotations.
- Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.
- Coordinate meetings and logistical details for the project procurement team, including travel, off-site meetings and meeting requirements. May attend meetings for administrative support.
- Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.
- Respond to both internal and external inquiries on basic procurement issues.
Qualifications, Skills and Experience:
- The candidate should hold professional CIPS Diploma in Purchasing & Supply or its equivalent
- A minimum of two years relevant working experience
- Past exposure and experience in the hospitality industry is an added advantage
- Proficiency in ICT
- Excellent communication and interpersonal skills
- Ability to work as part of a team with minimum supervision
- Keen to detail
Remuneration: An attractive salary package, in addition to benefits is on offer dependent on skills, qualifications and experience.
How to Apply:
If you are interested in the aforementioned job opportunity, please send your CV in MS Word to [email protected] and indicate the job title on the subject and current and expected salary.
For More Ugandan Jobs, Please Visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline