Finance & Administration Officer Career Vacancy at The Uganda Country Coordinating Mechanism (CCM)

Organisation: The Uganda Country Coordinating Mechanism
Duty Station: Kampala, Uganda
About CCM:
The Uganda Country Coordinating Mechanism (CCM) is the Board at country
level that oversees the mobilization of resources and grant implementation to
ensure that Funding requests and applications to the Global Fund are country
led and grants are effectively and efficiently implemented in Uganda.
Job Summary: The Finance
& Administration Officer maintains robust finance and administration
management systems of the CCM Secretariat.
Key Duties and
  • Actively participates in the CCM’s
    resource mobilization initiatives and supports the development of CCM work
    plans and budgets annually
  • Performs CCM Secretariat activities
    according to the approved CCM work plans and budgets
  • Monitors material and financial resources
    of the CCM while overseeing adherence to professional practices and CCM
    financial management and administrative policies and procedures in all
    financial transactions
  • Maintains up to date records of CCM
    budgets, financial transactions and accounts under the supervision of the CCM
    Secretariat Coordinator
  • Compiles and prepares routine financial
    and management reports for the CCM, its various Committees, CCM Funders,
    the CCM Funding Recipient, Donor Financial Management Agents, and CCM
    Secretariat Coordinator as stipulated in the CCM Funding Agreements
  • Offers technical assistance and support to
    the CCM and CCM Secretariat personnel on financial and administrative
    management matters
  • Works closely with Recipients of the CCM
    Funding lor timely financial management and implementation of CCM work
    plan activities
  • Ensures compliance to all donor and
    statutory requirements
  • Reviews and synthesizes the audit reports
    issued by the Office of the Auditor General on the financial performance
    of the institutions implementing Global Fund programmes
  • Coordinates the preparation of final books
    of account and preparation for annual CCM expenditure reviews, external
    audits and responses to any queries there from, as well as mandatory
    inquiries as appropriate to meet CCM Funding requirements
  • Offers financial and logistical support to
    CCM Members for field visits to Global Fund programme implementation sites
    in Uganda;and also make accommodation, travel and subsistence arrangements
    for regional & international meetings, workshops and conferences
  • Maintains and regularly updates the CCM’s
    Fixed Assets Register and commodity inventory, and manages and controls
    CCM stores
  • Actively coordinates all the CCM
    Procurement activities and implements the CCM procurement systems and
    policies according to the CCM Manuals and Plans
  • Offers administrative and logistical
    support to the CCM in the organization and coordination of CCM meetings,
    committee/sub-committee meetings and any other CCM activities as necessary
  • Supports and services the CCM Finance and
    Procurement Committee to enable it carry out oversight of financial and
    procurement aspects of Global Fund grants in Uganda
  • Supervises the routine functioning of the
    CCM Secretariat offices, including the maintenance of office equipment,
    furniture, supplies and communications (mail, phones, internet, website,
  • Maintains a record of CCM members’
    participation and attendance at all CCM oversight activities, meetings,
    workshops: and informs the CCM Secretariat Coordinator of those instances
    when individual member attendance does not conform to the requirements of
    the CCM Governance Manual
  • Reviews and synthesizes the Enhanced
    Financial Reports (EFRs) of institutions implementing Global Fund
    programmes in relation to the programme activities and set targets
  • Performs any other duties and
    responsibilities as assigned by the CCM Secretariat Coordinator
Qualifications, Skills and
  • The applicant should hold a Master’s
    degree in Finance, Accounting, Business Administration or equivalent
  • Professional finance & accounting qualification
    e.g. ACCA or CPA
  • Professional training in management and
  • A minimum of five years’ relevant
    experience in financial management, accounting and administration
  • Prior experience of working with
    multi/bilateral organizations, national and/ or international NGOs
  • Excellent computer skills, specifically
    spreadsheets, Word processing, Internet and E-mail
  • Good numerical skills and highly
    detail-oriented (attention to detail)
  • Excellent oral and written communication
  • Excellent administration, planning and
    organizational skills
  • Good team work and interpersonal skills
  • Outstanding problem-solving abilities
  • Prior experience and skills in logistical
    planning and management
  • Demonstrated experience in standard
    budgeting and financial management practices
  • Past exposure and experience of using
    accounting software and practical knowledge of Pastel will be an added
  • Possess the ability to compile
    information, analyze data according to protocols, and prepare reports
  • Ability to maintain updated financial
    management information and records
How to Apply: 
All suitably qualified candidates should endeavor to provide and attach
the following:
  • Application cover letter
  • Updated Curriculum Vitae (CV) with valid
    Address, Telephone and E-mail contact details
  • Contacts of two (2) Referees (including
    email and telephone contact details)
  • Copies of academic and professional
    qualification transcripts &certificates
  • Two (2) recent passport size photographs
  • Copies of letters of appointment from
    previous and/or current employer(s)
The complete applications should be sent to the Office of:
The Chairperson of the Uganda Country Coordinating Mechanism (CCM), C/0
Uganda AIDS Commission, Plot 1-3 Salim Bay Road, Ntinda, P.O. Box 10779,
Kampala, Uganda
Deadline: 30th June
2014 by 5PM
Note: Only short- listed
applicants will be contacted for interviews, and will be required to bring
originals of their academic & professional certificates and transcripts.
Successful candidates will be informed accordingly.

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