Job Title: Procurement
Manager
Manager
Organisation: ACDI/VOCA
Project: Resiliency through Wealth, Agriculture, and
Nutrition in Karamoja (RWANU)
Nutrition in Karamoja (RWANU)
Funding Source: USAID
Duty Station: Kampala, Uganda
Reports to: Chief of Party
About ACDI/VOCA:
ACDI/VOCA is carrying out the USAID-funded PL 480 Title II Development
Food Assistance Program entitled “Resiliency through Wealth, Agriculture,
and Nutrition in Karamoja (RWANU)”. The RWANU Program is focusing on
reducing food insecurity among vulnerable rural populations in selected
sub-counties of Amudat, Moroto, Napak and Nakapiripirit. The Program’s
strategic objectives are (1) improved availability and access to food and (2)
reduced malnutrition in pregnant and lactating mothers and children under five.
The RWANU Program takes a preventive approach to reducing malnutrition,
focusing on the first 1,000 days of life when conditional food rations will
have the highest impact. RWANU will promote diversified livelihoods strategies
including linkages to market opportunities to ensure long-term food security
and resilience to food insecurity shocks.
Food Assistance Program entitled “Resiliency through Wealth, Agriculture,
and Nutrition in Karamoja (RWANU)”. The RWANU Program is focusing on
reducing food insecurity among vulnerable rural populations in selected
sub-counties of Amudat, Moroto, Napak and Nakapiripirit. The Program’s
strategic objectives are (1) improved availability and access to food and (2)
reduced malnutrition in pregnant and lactating mothers and children under five.
The RWANU Program takes a preventive approach to reducing malnutrition,
focusing on the first 1,000 days of life when conditional food rations will
have the highest impact. RWANU will promote diversified livelihoods strategies
including linkages to market opportunities to ensure long-term food security
and resilience to food insecurity shocks.
Key Duties and Responsibilities:
- Prepare and update
procurement plans and work with HQ to adjust as necessary, on a monthly
basis. - Research and stay
abreast with the latest trends and regulations of USAID procurement.
Make sure that adequate planning for procurements. Develop a calendar of
procurements to align with the procurement plan to ensure time for
completion of each procurement package. Work with the technical team in
ensuring that planned activities take into consideration programmatic
needs and agricultural seasons.
Offer capacity building and training to staff and partners on procurement
processes. - Recommend, develop and
implement new and improved administrative procedures to streamline the
procurement process; provide routine refresher training to staff, both
ACDI/VOCA and subrecipient, on processes, donor regulations and A/V
policies and procedures. - Ensure that
subrecipient procurements under the RWANU program are in compliance with
USAID rules and regulations. Identify potential procurements which may
require additional USAID approval (e.g., restricted goods) and work with
RWANU senior staff/HQ staff to obtain approvals in a timely manner. - Coordinate with the
Technical team and Procurement Committee on the procurement of good and
services, including but not limited to consultants. - Prepare and finalize
requisition forms and documentation for HQ approval, as needed. Ensure
that information is clear, and provide any justification for variances
from normal procurement procedures and/or the procurement plan. Ensure
specifications and methods of evaluation are clear for RFQs/RFPs, etc.
Manage the RWANU procurement process, including release of solicitations,
and response to questions. Serve as the Point of Contact for all
solicitations. - Ensure that
appropriate contractual mechanism is used, which can mean working with the
grants department/staff.
Steer the review process including setting up the evaluation committee and
required documentation, and ensure that selections are made based on
criteria set forth in the solicitation and free of conflict of interest,
and the selection justification is clearly documented and explained in one
place within the procurement documentation (negotiation memo or other
document). - Prepare and finalize
purchase orders or contracts for goods and services and other associated
documentation necessary for review and approval by the supervisor. Work
with headquarters staff on finalization of any procurements which exceed
in-country authorizations. - Prepare consultant
agreements and contracts. Liaise with the PC / Technical Team in
preparation of supporting documents for consultancy services and ensure
the necessary documentation is completed on a timely manner and forwarded
to Finance department for payment.
Intuitively track status of procurements and ensure completion in a timely
manner.
Work closely with USAID EXO office for, tax exemption for procurements. - Collect lessons
learned and best practices for procurement to streamline processes and
create efficiencies - In liaison with RWANU
Senior Management develop and maintain a list of vendors where possible
and update the vendors’ source list at least semi-annually to ensure
competitive prices and offers. - Keep electronic and
physical copies of executed procurement documents for reference and ensure
all purchases are supported by appropriate documentation to facilitate
review/audits - Maintain an inventory
log of ACDI/VOCA assets and conduct quarterly inventory of all ACDI/VOCA
property in coordination with the Logistics Manager.
Qualifications, Skills and Experience:
- The ideal USAID RWANU
candidate should hold a Bachelor’s degree or equivalent in project
management, international development, business management, finance or
international business - At least five years’
professional experience that demonstrates the required knowledge, skills
and abilities. - Excellent communication skills
- Possess the ability to
prepare procurement packages with the necessary level of detail. - Capable of
representing ACDI/VOCA effectively to other organizations, including
briefing and debriefing employees/consultants/volunteers. - Demonstrated ability
to effectively present information and respond to questions. - Computer literacy skills
i.e. Proficiency in Microsoft Word and Excel. - Ability to research
and interpret complex government regulations, including USAID. - Ability to maintain
confidentiality. - Ability to define
problems, collect data, establish facts, and draw valid conclusions, and
present findings verbally and in writing in a clear, concise manner. - Ability to function in
a cooperative, team-based environment. - Ability to establish
effective professional relationships with coworkers. - Ability to anticipate
programmatic needs, recognize office maintenance needs and provide service
and support to field offices. - Ability to demonstrate
discretion, judgment and professionalism.
Exhibit excellent time management and organization skills, dependability,
and a strong work ethic. - Ability and
willingness to travel to Karamoja approximately 50% of the time.
How to Apply:
All suitably qualified and interested candidates who desire to work in
the USAID RWANU Project should send their applications (only by e-mail)
addressed to the Human Resources Manager attaching their application letters
and CV to [email protected]
the USAID RWANU Project should send their applications (only by e-mail)
addressed to the Human Resources Manager attaching their application letters
and CV to [email protected]
NB: Women are encouraged to apply as ACDI/ VOCA
is an equal opportunity employer. Only those shortlisted for interviews will be
contacted.
is an equal opportunity employer. Only those shortlisted for interviews will be
contacted.
Deadline: 9th May 2014.
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