Job Title: Administrator
Organisation: Public Health
Fellowship Program (PHFP)
Fellowship Program (PHFP)
Funding Source: U.S. Centers
for Disease Control and Prevention (CDC)
for Disease Control and Prevention (CDC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Program Director
About Us:
Makerere University School of Public Health in partnership with the
Ministry of Health (MOH) and the U.S. Centers for Disease Control and
Prevention (CDC) is implementing the Public Health Fellowship Program (PHFP),
an initiative to develop the next generation of public health leadership for
Uganda. The goal of this program is to develop a competent workforce by
learning-through-service and responding to real public health problems of
Uganda. The PHFP is a 2-year, non-degree full-time program offered on a
competitive basis to Ugandan nationals who seek to become leaders in public
health practice.
Ministry of Health (MOH) and the U.S. Centers for Disease Control and
Prevention (CDC) is implementing the Public Health Fellowship Program (PHFP),
an initiative to develop the next generation of public health leadership for
Uganda. The goal of this program is to develop a competent workforce by
learning-through-service and responding to real public health problems of
Uganda. The PHFP is a 2-year, non-degree full-time program offered on a
competitive basis to Ugandan nationals who seek to become leaders in public
health practice.
Job Summary: The
Administrator will be responsible for managing the day-to-day administrative
and financial operations of the PHFP Secretariat. He/She will mainly ascertain
the smooth running of the Secretariat office, facilitate procurement, draft
guidelines and facilitate equipment maintenance and repairs of office assets.
He/ she will also prepare financial requisitions to MakSPH as well as liaise
with MakSPH for the disbursement of activity funds and accountability thereof.
Administrator will be responsible for managing the day-to-day administrative
and financial operations of the PHFP Secretariat. He/She will mainly ascertain
the smooth running of the Secretariat office, facilitate procurement, draft
guidelines and facilitate equipment maintenance and repairs of office assets.
He/ she will also prepare financial requisitions to MakSPH as well as liaise
with MakSPH for the disbursement of activity funds and accountability thereof.
Key Duties and
Responsibilities:
Responsibilities:
·
Be in charge of the Secretariat office,
including taking care of visitors, assisting fellows, and tutors; and carry out
front desk communication tasks
Be in charge of the Secretariat office,
including taking care of visitors, assisting fellows, and tutors; and carry out
front desk communication tasks
·
Actively coordinate and ensure timely
availability of supplies and logistics for the secretariat as well as field
activities for Fellows and mentors
Actively coordinate and ensure timely
availability of supplies and logistics for the secretariat as well as field
activities for Fellows and mentors
·
Maintain an up-to-date inventory of assets and
Program equipment
Maintain an up-to-date inventory of assets and
Program equipment
·
Monitor the condition of office equipment and
vehicles, and liaise with approved service providers to ensure that the
equipment are in good working condition at all times
Monitor the condition of office equipment and
vehicles, and liaise with approved service providers to ensure that the
equipment are in good working condition at all times
·
Oversee the petty cash fund, and carry out
sundry purchases from petty cash, in accordance with the financial and procurement
policies of the Program
Oversee the petty cash fund, and carry out
sundry purchases from petty cash, in accordance with the financial and procurement
policies of the Program
·
Support in organising Program activities such as
meetings and workshops
Support in organising Program activities such as
meetings and workshops
·
Support the Grants and Administration Manager in
ensuring the smooth administrative running of the Program office, including
liaising with the Financial Management Unit of the School of Public Health
Support the Grants and Administration Manager in
ensuring the smooth administrative running of the Program office, including
liaising with the Financial Management Unit of the School of Public Health
·
Coordinate the development and/or review and
update of the appropriate operational, financial, procurement and human
resource management policies and procedures for the Secretariat operations
Coordinate the development and/or review and
update of the appropriate operational, financial, procurement and human
resource management policies and procedures for the Secretariat operations
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a Bachelor’s Degree in
Social Sciences or Business Administration; or BA (Arts)
The applicant should hold a Bachelor’s Degree in
Social Sciences or Business Administration; or BA (Arts)
·
Five or more years’ experience in an
administrative position in an academic or professional services organisation or
program
Five or more years’ experience in an
administrative position in an academic or professional services organisation or
program
·
Skills in Financial management
Skills in Financial management
·
Attained basic training in Transport Management
Attained basic training in Transport Management
·
Attended basic training in Supplies Management
Attended basic training in Supplies Management
·
Knowledge in Administrative procedures
Knowledge in Administrative procedures
·
Transport administration skills and ability
Transport administration skills and ability
·
Principles of inventory and supplies management
Principles of inventory and supplies management
·
High degree of personal integrity
High degree of personal integrity
·
Quick discernment
Quick discernment
·
Attentive to detail and ability to multi-task
Attentive to detail and ability to multi-task
Language proficiency: Good command of the English language
How to Apply:
All candidates are encouraged to send their applications accompanied
with updated CVs, photocopies of transcripts and certificates and 2 letters of
reference to the address below: The Dean, Makerere University College of Health
Sciences School of Public Health, P.O. Box 7072, Kampala, Uganda. Hand deliver
to: Room 215, 2nd Floor, MakSPH Building, New Mulago Hospital Complex.
with updated CVs, photocopies of transcripts and certificates and 2 letters of
reference to the address below: The Dean, Makerere University College of Health
Sciences School of Public Health, P.O. Box 7072, Kampala, Uganda. Hand deliver
to: Room 215, 2nd Floor, MakSPH Building, New Mulago Hospital Complex.
Deadline: Friday, 30th June, 2014
For
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